QuickBooks Checklists — Monthly, Year-End, Migration & Audit Checklists

Practical, downloadable QuickBooks checklists and templates for bookkeeping, monthly close, payroll, migration, onboarding, and audit readiness.

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Short, actionable checklists to make bookkeeping predictable and reliable.

30+
Checklists & Templates

Free
Downloadable PDFs

For Owners
Bookkeepers & CPAs

Actionable
Step-by-step

Checklist Library Overview

Organized by task and frequency so your team follows the same process every month.

Daily & weekly bookkeeping checks
Monthly close checklist
Quarterly review checklist
Year-end close checklist
Migration preparation checklist
Payroll & tax checklist
Inventory & POS checklist
Audit readiness checklist
Security & access checklist

Monthly Close Checklist (Essential)

Step-by-step tasks to complete every month.

Download bank & credit-card transactions
Match & categorize all transactions
Run bank reconciliation and resolve discrepancies
Review AR aging & chase unpaid invoices
Review AP due and schedule payments
Run P&L & balance sheet and compare to prior month
Backup company file or export QB report package

[ Monthly Close PDF Placeholder ]

Year-End Checklist

What to do before closing the year and preparing for taxes.

Reconcile all bank & credit accounts through year-end
Review fixed assets & depreciation entries
Confirm payroll year-to-date values and liabilities
Run 1099 reports & vendor review
Review inventory valuation and adjustments
Prepare package for your accountant

[ Year-End Checklist PDF Placeholder ]

Migration Preparation Checklist

What to gather and tidy before moving to QBO or another system.

List of bank accounts, account numbers & last reconciled dates
Inventory & SKU master list
Customer & vendor master data export
Open invoices, bills & outstanding checks list
Payroll year-to-date summary & tax filings
Third-party apps & integrations inventory

[ Migration Checklist PDF Placeholder ]

Payroll & Tax Checklist

Checklist focused on payroll accuracy and compliance.

Verify employee tax info & withholdings
Reconcile payroll liabilities monthly
Confirm payroll tax deposits & filings
Archive payroll reports for year-end

Inventory & POS Checklist

Daily and monthly inventory checks to avoid shrinkage and mismatch.

Daily sales reconciliation vs POS payouts
Weekly inventory count spot checks
Monthly full inventory reconciliation
Map SKU → item → account consistently

Client Onboarding Checklist for Accountants

Steps to onboard a new client cleanly and safely.

Collect company details, legal & tax identifiers
Request Accountant access to QBO / Desktop files
Export bank & prior year reports
Document current processes and systems
Agree scope, deliverables & communication cadence

[ Onboarding Template Placeholder ]

Audit Readiness Checklist

Get documentation and controls ready for audits.

Maintain clearly labeled backup of reconciliations
Keep vendor invoices & receipts organized
Document approval workflows & user permissions
Schedule internal audit reviews quarterly

Security & Access Checklist

Protect your QuickBooks with access controls and safe practices.

Enable MFA for all admin users
Use role-based access — minimal required permissions
Rotate shared credentials and use password managers
Schedule backups and test restores annually

Downloadable Checklists & Templates

Ready-to-use PDFs and spreadsheets to adopt immediately.

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Checklists — Frequently Asked Questions

Can I customize these checklists?

Yes — every checklist is editable and designed to be adapted to your business.

Are the downloads free?

Most are free; advanced templates or bundled toolkits may be gated for lead capture or premium customers.

Do you help implement the checklist?

Yes — we offer implementation services and training to operationalize each checklist.

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