Accounts receivable management
Keeping receivables clean every month.
Accounts receivable · Cleanup
Accounts receivable cleanup: an aging you can collect from.
When payments sit unapplied, deposits were booked as income instead of against invoices, and the same customer exists three times, the aging report stops meaning anything — and the balance sheet overstates what you are owed. We clean it up in your own QuickBooks file, invoice by invoice, on a written fixed-fee scope.
$1,200–$3,000
At review · April statementDoes not tie
Ending balance21,926.57
Cleared balance28,114.99
Difference−6,188.42
The same statement, worked
Same statement · difference found0.00 · not yet finished
Ending balance21,926.57
Cleared balance21,926.57
Difference0.00
What you can check before you sign
- Fixed fee, written first
- Your own QuickBooks file
- No hourly billing
If your file needs our paid diagnostic first, its fee is credited in full against the cleanup. Either way, you get a fixed fee in writing before any work starts.
§ 01 · TL;DR
§ TL;DR
An accounts receivable cleanup matches unapplied payments and credits to the invoices they paid, corrects deposits recorded as income, merges duplicate customers, reviews old open invoices with you and your CPA and ties the aging to the balance sheet. The fixed fee is $1,200–$3,000 when receivables are the only issue, otherwise within the $1,200–$15,000+ cleanup range.
They took something that felt overwhelming to me as a first-year business owner and made it simple.
What stood out the most was TechBrot Inc’s attention to detail.
Intuit QuickBooks Certification Level 2 and QuickBooks Workforce Certification,
§ 02 · The problem
Why a receivables balance drifts.
Accounts receivable is only as good as the matching behind it: every payment applied to the invoice it paid, every credit applied, every write-off decided and recorded. Skip the matching and QuickBooks shows invoices as open that were paid months ago.
The result is an aging report you cannot collect from and a balance sheet that overstates what customers owe. When the aging does not match the balance sheet, the gap is often a set of entries that bypassed the receivables account entirely.
§ 03 · What we find
What a receivables cleanup turns up.
Payments sitting unapplied
Customer payments received but never matched to invoices, so both the payment and the invoice look open.Deposits recorded as income
Payments entered as bank deposits to income, leaving the invoice open and revenue counted twice.Duplicate customers
The same customer set up more than once, with invoices on one record and payments on another.Old invoices nobody decided on
Balances years old that will never be collected. Writing them off is your decision, with your CPA; we record what you decide.An aging that does not match the balance sheet
Journal entries posted straight to receivables, so the aging and the balance sheet disagree.§ 04 · How we clean it up
Invoice by invoice.
- STEP 1
Pull the aging and the ledger
Open invoices, unapplied payments and credits, and every entry to the receivables account for the periods in scope. - STEP 2
Match payments and credits
Each payment and credit applied to the invoice it belongs to, against the bank deposit and remittance. - STEP 3
Fix deposits and duplicates
Deposits recorded as income moved against their invoices; duplicate customers merged. - STEP 4
Decide the old balances
A list of old invoices for you and your CPA, then the write-offs you decide recorded properly. - STEP 5
Tie and hand over
The aging tied to the balance sheet, a written summary of every correction, and books ready for monthly management.
§ 05 · Pricing
What a receivables cleanup costs.
Receivables cleanups are priced as cleanup (published at $1,200–$15,000+) or, when the issue is receivables alone, a focused QuickBooks cleanup ($1,200 to under $3,000), fixed fee against a written scope.
Deciding what is uncollectible, and its tax treatment, is yours and your CPA’s; TechBrot records the decisions and keeps the records.
§ 07 · Questions
Questions about cleaning up receivables.
How much does a receivables cleanup cost?
Bookkeeping cleanup is published at $1,200–$15,000+, and a focused QuickBooks cleanup of a single issue at $1,200 to under $3,000; the written scope states the exact figure before work starts.
Do you contact my customers?
Not as part of the cleanup. Collections follow-up can be part of ongoing receivables management if you want it.
Will the cleanup change my revenue?
It can, where deposits were counted as income in addition to the invoices they paid. Correcting that removes revenue that was counted twice.
Can you fix receivables for prior years?
Yes, for the years in the written scope. Changes to years your CPA already filed are documented for your CPA.
An aging you can’t trust?
Get receivables matched and tied.
Tell us what’s wrong with the books. We’ll tell you whether cleanup, catch-up or monthly bookkeeping fits.
Or send the details instead