Bookkeeping · Multi-entity
Multi-entity bookkeeping: every company closed, every intercompany balance tied.
A holding company, an operating company and the LLC that owns the building are three sets of books — and the balances between them have to agree. We close each entity in its own QuickBooks file on one calendar, tie the intercompany accounts every month, and build the consolidated view your CPA and lender read. Fixed fee against a written scope that names every entity.
Multi-entity bookkeeping keeps separate books for each legal entity you own — a holding company, operating companies, a real-estate LLC — and makes the money moving between them agree on both sides. In QuickBooks Online each entity lives in its own company file; TechBrot closes every file on the same monthly calendar, reconciles the due-to and due-from accounts in pairs, and prepares consolidated reporting from the entity closes. The written fixed-fee scope names each entity before work starts. Your CPA files each return.
TechBrot Inc. · independent bookkeeping and advisory firm led by a Certified QuickBooks ProAdvisor — not a CPA firm and not affiliated with Intuit Inc.
Intuit certifications
Every engagement is reviewed by a Certified QuickBooks ProAdvisor (QuickBooks Online Level 2, Payroll) — verification on request. Intuit’s ProAdvisor program becomes ProPartner Accountants in early 2027; the certifications continue.
Multi-entity bookkeeping, in five questions.
What bookkeeping services does TechBrot offer?
Four engagement types: monthly bookkeeping (ongoing recurring close), bookkeeping cleanup (fixing messy or inaccurate books), catch-up bookkeeping (bringing backlogged books current), and multi-year historical cleanup (rebuilding 3+ years). Every engagement is fixed-fee against a written scope, delivered by a named local Certified QuickBooks ProAdvisor.
Who is TechBrot bookkeeping for?
U.S. small and mid-sized businesses that need a serious, accountable bookkeeping partner — e-commerce operators, real estate investors, construction firms, restaurants, professional services practices, SaaS startups, and any owner whose books need ongoing management, cleanup, or catch-up.
How much does TechBrot bookkeeping cost?
Monthly bookkeeping: $400–$2,500+/month. Cleanup: $1,500–$15,000+ fixed fee. Catch-up: $2,000–$20,000+ fixed fee. Multi-year historical cleanup: one fixed fee, scoped in writing. Pricing depends on transaction volume, accounts, payroll, sales tax, and complexity. Every engagement is fixed-fee — no hourly billing.
Who actually does the work?
A named operator on the TechBrot team, led by a Certified QuickBooks ProAdvisor and working directly in your own QuickBooks file, with firm-level quality review on every engagement.
Does TechBrot use my existing QuickBooks file?
Yes. Operators work in your existing QuickBooks file — Online, Desktop, Enterprise, or Payroll. No proprietary software, no forced migration. Your file, your data, your access. TechBrot is an independent bookkeeping and advisory firm led by a Certified QuickBooks ProAdvisor and is not affiliated with Intuit Inc.
What is multi-entity bookkeeping?
Separate books for each legal entity you own, closed on one calendar, with the transactions between the companies recorded on both sides and tied every month.
Does each entity need its own QuickBooks file?
In QuickBooks Online, yes: a subscription holds one company file, so each entity has its own file. The consolidated view is built from the entity closes.
What are intercompany accounts?
Paired due-to and due-from accounts that record what one company owes another. At every close the pair must agree; when it does not, a transaction is missing from one side.
Can TechBrot prepare consolidated statements?
Yes — statements for each entity plus a consolidated view with intercompany balances eliminated, for internal and lender use. They are unaudited and provide no assurance.
Who files the tax returns for each entity?
Your CPA. TechBrot keeps each entity’s books and hands the year-end files for every return to your CPA; we do not prepare or file income-tax returns.
What multi-entity bookkeeping is.
Every entity that is its own legal company — an LLC, a corporation, a partnership — needs its own books, its own bank accounts and its own close. That holds even when one owner controls all of them and one team runs them day to day.
What makes the work multi-entity is what happens between the companies: one entity pays a bill for another, charges a management fee, lends money, or leases property to a sister company. Each of those transactions has two sides, and both sides have to be recorded, in both files, in the same amount, in the same month.
In QuickBooks Online a subscription holds one company file, so each entity is a separate file. The consolidated picture across the group is built from the entity closes, with the intercompany balances eliminated so nothing is counted twice.
Where multi-entity books go wrong.
Each of these makes the group’s numbers wrong even when every single file looks clean.
Intercompany balances that do not mirror
One entity shows it is owed more than the other shows it owes. The gap is a transfer, fee or payment recorded on one side only.
Expenses paid by the wrong company
One entity’s card pays another entity’s bills and the expense lands in the payer’s file: one company’s margin looks worse, the other’s better, and neither is true.
One bank account doing two companies’ work
When entities share an account, every deposit and payment has to be split and recorded as an intercompany transaction in both files, or the separation between the companies exists on paper only.
Management fees and rent booked once
A management fee or a lease between related companies is income for one and expense for the other. Booked on one side only, it distorts both companies and the group total.
An entity nobody closes
A property LLC or a quiet subsidiary still has bank activity, taxes and a balance sheet. Without books it surfaces at year-end, when the CPA asks for it.
Five steps from scattered files to a group that closes.
Map the group
Every entity, who owns it, its bank and card accounts, and every flow between the companies — fees, loans, rent, shared payroll, shared expenses.
Clean or set up each file
Each entity gets its own QuickBooks Online file with a chart of accounts that lines up across the group. Files that are behind or wrong are scoped for cleanup first.
Pair the intercompany accounts
A due-to account in one file for every due-from in the other, with a monthly tie-out: the pair nets to zero before the month closes.
Close every entity on one calendar
Reconciliations, accruals and the intercompany tie-out for all entities, locked on the same date each month.
Report the group
Statements for each entity plus a consolidated view with intercompany balances eliminated — the package your CPA, lender or board reads.
What we ask for before the first close.
- The list of entities with legal names, EINs and ownership percentages.
- Accountant-user access to each QuickBooks file, or a note that an entity has no file yet.
- Bank and card statements for every account, labelled by entity.
- Any written agreements between the companies — management fee, lease, loan — so the intercompany entries follow the agreement.
- Your CPA’s contact, so each entity’s year-end files reach the right person.
One written scope for the whole group.
Multi-entity work is quoted as one fixed fee against a written scope that names every entity, the intercompany flows and the close calendar. The published range for monthly bookkeeping is $400–$2,500+/mo; the number of entities and the intercompany activity are what move a group through it, and the scope states the exact figure.
When a group needs someone to own the close and the controls across every entity, that is the outsourced controller retainer ($2,000–$5,000/mo). No hourly billing either way.
Questions about bookkeeping for several companies.
What bookkeeping services does TechBrot offer?
Who is TechBrot bookkeeping for?
How much does TechBrot bookkeeping cost?
Who actually does the work?
Does TechBrot use my existing QuickBooks file?
What is bookkeeping, and what does a bookkeeper actually do?
Which bookkeeping engagement is right for my business?
How much does bookkeeping cost?
How does TechBrot deliver bookkeeping differently?
What QuickBooks products does TechBrot work with?
How do I get started?
How much does multi-entity bookkeeping cost?
Can one bank account serve two of my companies?
What happens when the intercompany balances do not agree?
Do you handle payroll when staff work for several companies?
Is TechBrot a CPA firm?
Several companies, one owner
Get one written scope for the whole group.
Book a free 30-minute discovery call. We map the entities and the flows between them, and if the fit is right you get a written fixed-fee scope — every entity named — within 3 business days.
Tell us what’s wrong with the books. We’ll tell you whether cleanup, catch-up or monthly bookkeeping fits.
Call (877) 751-5575. If we miss you, a Certified QuickBooks ProAdvisor returns your call within one business day. Written fixed-fee scope within 3 business days. No hourly billing.