Independent bookkeeping & advisory firm · Serving clients nationwide, remotely
Amazon never deposits your sales — it deposits what’s left after referral fees, FBA fees, storage, refunds, and reserves. We reconcile every settlement so your gross sales, fee load, FBA inventory, and margins are accurate, and your marketplace-facilitator tax is recorded the right way — not double-counted, not double-filed. We deliver the books in your own QuickBooks file; your CPA confirms nexus and files.
If your file needs our paid diagnostic first, its fee is credited in full against the cleanup. Either way, you get a fixed fee in writing before any work starts.
Amazon seller accounting is settlement accounting: each Amazon payout is split into gross sales, referral and FBA fees, storage, refunds, advertising and reserves, with FBA inventory, COGS and marketplace-facilitator tax recorded in your own QuickBooks file. It is a fixed monthly fee of $500–$2,500+/mo against a written scope, set by settlement volume and marketplaces.
They took something that felt overwhelming to me as a first-year business owner and made it simple.
What stood out the most was TechBrot Inc’s attention to detail.
| Inside one settlement | Netted — what hits your bank | Decomposed — how we book it |
|---|---|---|
| Gross product sales | Buried inside the net deposit | Booked as revenue, gross |
| Referral & FBA fulfillment fees | Already subtracted | Booked as expenses, visible on the P&L |
| FBA storage & long-term storage fees | Silently netted out | Booked as expenses, tracked separately |
| Refunds & FBA reimbursements | Mixed into the deposit | Booked as contra-revenue and other income, kept distinct |
| Advertising (Sponsored Products) charges | Often deducted from the payout | Booked as advertising expense |
| Marketplace-facilitator sales tax | Collected & remitted by Amazon | Recorded so it is never your income and never filed twice |
| Reserve balance / unavailable funds | Deposit looks short | Tracked as a receivable until Amazon releases it |
Almost every messy Amazon file fails in the same three areas. Knowing which one you’re in tells us where to start.
A two-week settlement lands as one number after referral fees, FBA fees, storage, refunds, ads, and reserves are already gone. Booked as a single deposit, your revenue is understated and thousands in fees disappear from the P&L. The fix is settlement-level reconciliation that separates every component — every settlement, every period. If you’ve never split a settlement apart, your margins are currently a guess. It’s fixable.
FBA units sit commingled across multiple fulfillment centers, and Amazon’s fee stack eats into every sale. Without real inventory and cost-of-goods tracking, you can’t see true gross margin, time restocks, or know which ASINs actually make money after fees. The fix is FBA inventory and COGS maintained in QuickBooks so margin is real and decision-ready. Inventory-heavy sellers often need accrual basis to see the truth; we’ll tell you if cash basis is hiding it.
Amazon collects and remits sales tax on most marketplace sales, but it still flows through your settlements — and if it’s booked as income, or filed again, your numbers are wrong. The fix is recording facilitator tax as a pass-through it never was your income, so it’s not double-counted or double-filed. Your own nexus and any non-Amazon filings are determined with your CPA or the state authority; we keep the records, we don’t make that call.
Every engagement is scoped to your settlement volume, marketplaces, and FBA footprint, delivered in your own QuickBooks file by your TechBrot team, with every close reviewed by a Certified QuickBooks ProAdvisor.
Every Amazon settlement reconciled to QuickBooks via A2X-style summarization — gross sales, referral and FBA fees, storage, refunds, reimbursements, advertising, and tax separated correctly, not netted into one deposit.
Reserve balances and unavailable funds tracked as receivables until Amazon releases them, so a short deposit never looks like lost revenue and your cash position stays accurate.
FBA inventory and cost of goods sold maintained in QuickBooks across commingled, multi-warehouse stock so gross margin per ASIN is accurate after Amazon’s fee load.
Facilitator tax that Amazon collects and remits recorded correctly as a pass-through — never your income, never double-filed — with by-state records kept for your CPA. We don’t make the nexus call or file your income taxes.
Untangle netted settlements, rebuild FBA inventory and COGS, and reconcile each marketplace to a known-good baseline before monthly bookkeeping begins.
As you scale across marketplaces, fractional CFO advisory on cash flow, ASIN-level pricing against fees and ad spend, and inventory financing — the judgment layer above the books.
Selling on more than Amazon? For Shopify, Stripe, eBay, Etsy, and Walmart together, see e-commerce accounting, or ask on a call.
Every Amazon engagement follows the same four-phase rhythm — books accurate first, profit visibility second, advisory third.
A 30-minute call to map your marketplaces, settlement volume, FBA footprint, and where the books are breaking. No pitch.
If needed, a cleanup to untangle netted settlements and rebuild FBA inventory, plus correct QuickBooks setup with A2X-style summarization.
Every settlement reconciled, reserves tracked, COGS maintained, and facilitator tax recorded correctly — with by-state records kept for your CPA.
A monthly financial package with ASIN- and marketplace-level margin and, as you scale, cash-flow and growth advisory.
Once your settlements reconcile and your margins are real, the question changes from “are the books right?” to “what do we do about them?” Which ASINs to scale, when inventory financing makes sense, how pricing holds up against rising FBA fees and ad costs — the decisions that actually move an Amazon business.
That’s where Amazon advisory comes in: a QuickBooks ProAdvisor who knows your numbers turning them into cash-flow, pricing, and growth decisions. Accurate books come first; then that judgment turns them into decisions. As automation commoditizes basic bookkeeping, this advisory layer is where the value — and the margin — now lives. Explore fractional CFO & advisory
Checked against TechBrot’s methodology.
Amazon pays a single net settlement roughly every two weeks that already nets out referral fees, FBA fulfillment and storage fees, refunds, reimbursements, advertising, and a moving reserve balance. Each piece has to be split apart and posted to the right account, on top of FBA inventory and COGS across commingled multi-warehouse stock. A raw deposit booked as one number leaves revenue understated and margins unknowable.
Yes. We reconcile each settlement to your QuickBooks file using A2X-style summarization from Seller Central, separating gross sales, referral and FBA fees, storage, refunds, FBA reimbursements, advertising, and sales tax so your income, fee load, and margins are accurate rather than collapsed into one deposit.
We maintain FBA inventory and COGS in QuickBooks even though units are commingled and split across multiple Amazon fulfillment centers. COGS follows units as they sell so gross margin per ASIN reflects real product cost and Amazon’s fee load. Inventory-heavy sellers often need accrual basis to see true margin; we’ll tell you if cash basis is hiding it.
Amazon often holds back a reserve, so a settlement can deposit less than you actually earned. We track the reserve balance and unavailable funds as a receivable until Amazon releases them, so a short deposit is never mistaken for lost revenue and your cash position stays accurate period to period.
As a marketplace facilitator, Amazon generally collects and remits sales tax on its marketplace sales in most states. That does not remove the need to record that tax correctly — it should be booked as a pass-through, never as your income and never filed a second time. Separately, you may still have your own nexus, registration, or filing obligations, for example from sales made off Amazon. We keep the records and reconcile; the nexus determination and any filing stay with your CPA, EA, or the state authority.
Pricing depends on settlement volume, number of marketplaces, FBA inventory complexity, and how much cleanup is needed; it’s quoted as a fixed monthly fee against a written scope with no hourly billing — see our pricing for monthly and cleanup ranges. A messy channel file is a normal starting point, so the engagement often starts with a cleanup to untangle netted settlements and rebuild FBA inventory, then move into accurate monthly bookkeeping.