Free tool · Filing deadlines

When are your 1099s and W-2s due?

Pick a tax year and see the exact federal filing deadline for Form 1099-NEC and W-2 — including the weekend roll when January 31 lands on a Saturday or Sunday. These are the published IRS rules, not a guess. Missing them carries per-form penalties, so always confirm the current-year dates on IRS.gov.

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TL;DR

The core rule: Form 1099-NEC (non-employee compensation) and W-2 are both due to recipients and to the IRS/SSA by January 31 of the year after the tax year. If January 31 is a weekend, the deadline rolls to the next business day. 1099-MISC e-filed to the IRS is due later (March 31). This tool computes the exact date for the year you pick — but tax deadlines can shift, so always confirm on IRS.gov. Penalties apply per late form.

TechBrot Inc. · independent Certified QuickBooks ProAdvisor firm — not affiliated with Intuit Inc. This is general information, not tax advice.

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1099 deadlines, in five questions.

When is Form 1099-NEC due?

January 31 of the year after the income was paid — both to the recipient and to the IRS. If January 31 falls on a Saturday, Sunday, or legal holiday, the deadline rolls to the next business day. For example, for tax year 2025 the deadline is in early February 2026 because January 31, 2026 is a Saturday. Always confirm on IRS.gov.

Is the W-2 deadline the same as 1099-NEC?

Yes — W-2 forms are due January 31 to employees and to the Social Security Administration, the same date as 1099-NEC. The weekend roll applies the same way. W-2 and 1099-NEC were aligned to January 31 specifically to help the IRS detect fraud earlier.

How is 1099-MISC different from 1099-NEC?

Since 2020, non-employee compensation (contractor pay) goes on 1099-NEC, due January 31. 1099-MISC now covers rents, royalties, and other payments, and its IRS deadline is later — February 28 on paper or March 31 if e-filed. Recipient copies of 1099-MISC are generally due January 31.

What are the penalties for filing 1099s late?

The IRS charges a penalty per form that increases the later you file, with a higher penalty for intentional disregard. Because it’s per form, a stack of late 1099s adds up fast. Exact amounts are set annually by the IRS — check IRS.gov for current figures.

Does TechBrot file my 1099s?

We keep the underlying records accurate — contractor payments categorized correctly and W-9s on file — and coordinate year-end so filing is clean. The returns themselves are filed by your CPA or through payroll/e-file; tax filing and IRS representation aren’t part of TechBrot’s scope.

§The calculator

Find your filing deadline.

Pick the tax year — the year the income was paid. The deadline shown is for filing in the following year.

1099-NEC & W-2 deadline

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1099-MISC e-file to IRS—

Pick a tax year above to see the deadline.

These are the published federal rules — always confirm the exact current-year dates on IRS.gov. State deadlines and penalties may differ, and this is general information, not tax advice.

Book the discovery call

The live calculator needs JavaScript. The core rule: 1099-NEC and W-2 are due January 31 of the year after the tax year (rolled to the next business day if that’s a weekend); 1099-MISC e-filed to the IRS is due March 31. Confirm exact dates on IRS.gov, or book a free discovery call.

§The rules behind it

The 1099 & W-2 deadlines that matter.

The federal filing calendar for the most common information returns — the same rules the calculator applies.

Any deadline that lands on a Saturday, Sunday, or legal holiday rolls to the next business day — the calculator applies that roll to the January 31 dates automatically. Send recipient copies and file with the IRS/SSA by the dates shown; e-filing is required once you hit the IRS volume threshold for information returns.

Late or incorrect filings carry penalties per form, and they scale with how late you are — which is why clean, current books and accurate contractor records through the year matter more than a last-minute scramble. This page is general information, not tax advice; your CPA files the returns, and we keep the underlying records right.

Common information-return filing deadlines (federal).
Form	To recipient	To IRS / SSA
1099-NEC contractor pay	January 31	January 31
W-2 employee wages	January 31	January 31 (SSA)
1099-MISC rents, other	January 31	Feb 28 paper · Mar 31 e-file

§Related

Where to go next.

Payroll managementWe run payroll and keep employee and contractor records clean through the year, so W-2s and 1099s file on time without a January scramble. Monthly bookkeepingAccurate books mean contractor payments are categorized correctly all year — the foundation of correct 1099s. Year-end payrollHow year-end payroll, W-2s, and 1099s come together — and what to check before the January 31 deadline.

Questions about 1099 deadlines.

Why did the deadline show a date in February, not January 31?

Because January 31 fell on a weekend that year, and federal deadlines that land on a Saturday, Sunday, or legal holiday roll to the next business day. The calculator applies that roll automatically. For tax year 2025, for instance, January 31, 2026 is a Saturday, so the deadline moves to the following Monday.

Is this tax advice?

No — it’s general information about published federal filing deadlines. Tax deadlines can change, state rules differ, and your specific situation may carry other obligations. Always confirm current-year dates on IRS.gov, and rely on your CPA or EA for advice and filing.

Do I have to e-file 1099s?

Once you file at or above the IRS information-return volume threshold, e-filing is required; below it you may still file on paper. The threshold has tightened in recent years, so check the current rule on IRS.gov. We can set your books and payroll up so e-filing is straightforward either way.

When should I send the W-9 and collect contractor info?

Before you pay a contractor — not in January. Collecting a signed W-9 up front means you have the legal name, TIN, and address ready when 1099-NEC season arrives, and you avoid backup-withholding headaches. Keeping that current through the year is part of good bookkeeping.

What if I already missed the deadline?

File as soon as possible — penalties scale with how late you are, so a few weeks late is far cheaper than months. Get the correct forms out to recipients and the IRS, and talk to your CPA about any penalty relief. We can help reconstruct accurate contractor records if your books are behind.

Is TechBrot affiliated with Intuit or the IRS?

No. TechBrot Inc. is an independent Certified QuickBooks ProAdvisor firm — not affiliated with Intuit, and not a government agency. QuickBooks and Intuit are registered trademarks of Intuit Inc. For official deadlines and forms, IRS.gov is the authority.

Don’t miss a filing

Let us handle the 1099s and payroll filings.

Late or wrong 1099s carry per-form penalties. A free 30-minute discovery call scopes ongoing bookkeeping and payroll that keeps contractor records clean and files on time, every year. No hourly billing, no obligation. Filing itself is coordinated with your CPA.

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