Free tool · Bookkeeping pricing
What should monthly bookkeeping cost for a business like yours?
Answer five questions and see a realistic monthly fee range — drawn straight from TechBrot’s published fixed-fee pricing, not a guess. It’s an estimate to set expectations, not a quote: your exact fixed fee is confirmed in writing within 3 business days of a free discovery call.
This tool estimates one thing: a typical monthly bookkeeping fee, using TechBrot’s real published range of $400–$2,500+/month. It is an estimate from public pricing — never a binding quote. The factors are the same ones a ProAdvisor would ask about: transaction volume, accounts, payroll, entities, and multi-state sales tax. Your exact fixed fee is quoted in writing within 3 business days of a free discovery call.
TechBrot Inc. · independent Certified QuickBooks ProAdvisor firm — not affiliated with Intuit Inc.
Bookkeeping cost, in five questions.
How much does monthly bookkeeping cost?
TechBrot monthly bookkeeping is a fixed monthly fee of $400–$2,500+/month against a written scope, with no hourly billing. Most small businesses with light volume land in the $400–$700 range; growing businesses with payroll typically sit at $700–$1,400; established and multi-entity operations run $1,400–$2,500+. The exact fee is quoted in writing within 3 business days of a free discovery call.
What makes monthly bookkeeping cost more?
Five factors: monthly transaction volume, the number of bank and credit-card accounts reconciled, payroll, the number of legal entities, and multi-state sales tax. Each adds reconciliation and review to the monthly close, which moves the fixed fee up the published range. The calculator scores these five factors to place you in a band.
Is this calculator a quote?
No. It is an estimate built from TechBrot’s published pricing to set expectations — a realistic range for books like yours, never a binding number. A five-question form can’t see your actual file. The real fixed fee is set after a ProAdvisor reviews your books on a free discovery call and is always delivered in writing before any work begins.
Does the estimate include cleanup or catch-up?
No. This tool estimates the ongoing monthly fee only. If your books are behind or out of order, cleanup ($1,500–$15,000+) and catch-up ($2,000–$20,000+) are separate one-time fixed-fee projects, priced on how many months are involved and the severity of the issues.
Is the discovery call free?
Yes. The 30-minute discovery call is free and no-obligation. A Certified ProAdvisor reviews your situation, recommends the right engagement, and delivers a written fixed-fee scope within 3 business days. If TechBrot isn’t the right fit, we say so honestly.
Estimate your monthly bookkeeping fee.
Pick the option that fits in each row. The estimate updates as you go. Everything stays in your browser — nothing is sent anywhere until you decide to book a call.
Estimated monthly fee
$400–$700/mo
Essentials
A small business with light transaction volume and a single set of books.
This is an estimate from TechBrot’s published pricing — not a quote. Your exact fixed fee is confirmed in writing within 3 business days of a free discovery call.
Get your exact fixed feeHow this estimate is calculated.
Every number you see is a slice of our published $400–$2,500+/month range — we’d rather show the math than hide it.
Monthly bookkeeping at TechBrot is a fixed monthly fee against a written scope, with no hourly billing. The published range across all clients is $400 to $2,500+ per month. Where a specific business lands inside that range is driven by how much work the monthly close actually takes — and that comes down to five factors.
The calculator scores those five factors (transaction volume, number of bank and credit-card accounts, payroll, number of entities, and multi-state sales tax) and maps the total to one of the three published tiers inside that range — Essentials, Standard, and Complex, the same tiers as our monthly-bookkeeping pricing. More moving parts — more transactions, more accounts, payroll, multiple entities, multi-state tax — mean more reconciliation and review each month, which moves the estimate up the range.
The estimate is deliberately shown as a range, never a single number. We don’t pretend a five-question form can produce an exact fee — it can’t, honestly. The real fixed fee is set after a ProAdvisor reviews your actual file on a free discovery call, and it is always delivered in writing before any work begins.
| Band | Typical range | Looks like |
|---|---|---|
| Essentials | $400–$700/mo | Light transaction volume, a couple of accounts, and a single set of books. |
| Standard | $700–$1,400/mo | Steady volume, a handful of accounts, often a small payroll — a fuller monthly close. |
| Complex | $1,400–$2,500+/mo | Heavier or high volume, several or many accounts, payroll, a second entity, or multi-state sales tax — more to reconcile and review. |
Where to go next.
Embed this tool.
Free to embed on any site, no permission needed and nothing to sign up for. The embedded version carries a small credit link back to this page — that is the only condition. Paste this where you want it to appear:
<iframe src="https://techbrot.com/tools/bookkeeping-cost-calculator/?embed=1"
width="100%" height="720" style="border:1px solid #e5e0d8;border-radius:12px"
loading="lazy" title="Bookkeeping Cost Calculator · Estimate Your Fee"></iframe>It runs entirely in the visitor’s browser, sets no cookies, sends us nothing, and loads no third-party scripts. Adjust the height to suit your layout.
Questions about the estimate.
Is this calculator a real quote?
How does the calculator decide my range?
Why show a range instead of one number?
Does the monthly fee include tax filing?
What if my books are behind?
Is TechBrot affiliated with Intuit?
From estimate to exact number
Turn your estimate into a written fixed fee.
The calculator gets you in the right range. A free 30-minute discovery call gets you the exact number — a written fixed-fee scope within 3 business days, before you commit to anything. No hourly billing, no obligation.