Tools
Bookkeeping cost calculator
What should monthly bookkeeping cost for a business like yours?
Answer five questions and see a realistic monthly fee range — drawn straight from TechBrot’s published fixed-fee pricing, not a guess. It’s an estimate to set expectations, not a quote: your exact fixed fee is confirmed in writing within 3 business days of a free discovery call and the file information needed to quote.
$500–$2,500+
§ TL;DR
This tool estimates one thing: a typical monthly bookkeeping fee, using TechBrot’s real published range of $500–$2,500+/month. It is an estimate from public pricing — never a binding quote. The factors are the same ones a ProAdvisor would ask about: transaction volume, accounts, payroll, entities, and multi-state sales tax.
Your exact fixed fee is quoted in writing within 3 business days of a free discovery call and the file information needed to quote.
§ 01 · The calculator
Estimate your monthly bookkeeping fee.
Pick the option that fits in each row. The estimate updates as you go. Your choices are worked out in your browser. Our analytics records which questions you answered, the result band you reached and a short code of the options you picked; it never receives a figure you typed. Nothing else is sent until you decide to book a call.
Estimated monthly fee
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Answer the questions above to see your range.
§ 02 · No black box
How this estimate is calculated.
Every number you see is a slice of our published $500–$2,500+/month range — we’d rather show the math than hide it.
Monthly bookkeeping at TechBrot is a fixed monthly fee against a written scope, with no hourly billing. The published range across all clients is $500–$2,500+ per month. Where a specific business lands inside that range is driven by how much work the monthly close actually takes — and that comes down to five factors.
The calculator starts from the tier for your transactions a month — Starter, Core, Standard or Complex, the same tiers as our monthly-bookkeeping pricing — and adds the published price of each other factor: accounts beyond the tier’s included number, payroll, extra companies and sales-tax filing. More transactions, more accounts, payroll, several companies and several states mean more reconciliation and review each month, so the estimate moves up the range. Inventory, class tracking, law-firm trust accounts and construction job costing are priced on the call.
The estimate is deliberately shown as a range, never a single number. We don’t pretend a five-question form can produce an exact fee — it can’t. The real fixed fee is set after a ProAdvisor reviews your actual file on a free discovery call, and it is always delivered in writing before any work begins.
| Band | Typical range | Looks like |
|---|---|---|
| Starter | $500–$700/mo | Up to about 30 transactions a month, one or two accounts and no payroll: a short monthly close. |
| Core | $700–$950/mo | About 31 to 100 transactions a month on a few accounts: a full monthly close without the extra layers. |
| Standard | $950–$1,400/mo | About 101 to 500 transactions a month, several accounts and payroll recorded — a fuller monthly close. |
| Complex | $1,500–$2,500+/mo | 501 to 1,000 transactions a month and up to about ten accounts; inventory, a second company or several states are added on top. |
§ 03 · Related
Where to go next.
§ 04 · Use this on your site
Embed this tool.
Free to embed on any site, no permission needed and nothing to sign up for. The embedded version carries a small credit link back to this page — that is the only condition. Paste this where you want it to appear:
<iframe src="https://techbrot.com/tools/bookkeeping-cost-calculator/?embed=1"
width="100%" height="720" style="border:1px solid #e5e0d8;border-radius:12px"
loading="lazy" title="Bookkeeping Cost Calculator · Estimate Your Fee"></iframe>Adjust the height to suit your layout.
§ 05 · Questions
Questions about the estimate.
Is this calculator a real quote?
No — and we’re explicit about that. It’s an estimate drawn from TechBrot’s published $500–$2,500+/month monthly-bookkeeping pricing, meant to put you in a realistic range. A five-question form can’t see your actual QuickBooks file, so it can’t produce an exact fee. Your real fixed fee is quoted in writing within 3 business days of a free discovery call and the file information needed to quote.
How does the calculator decide my range?
It starts from the tier for your transactions a month (bank, card and payout lines across all accounts), then adds the published price of each other factor — accounts beyond the tier’s included number, payroll, extra companies and sales-tax filing — and rounds to the nearest $50. The tiers and every add-on are on the pricing page; there’s no hidden math.
Why show a range instead of one number?
Because a five-question estimate is a range, not a point. Two businesses with the same transaction count can need very different work depending on how clean the file is, how the chart of accounts is built, and what the close has to produce. We’d rather show the realistic band and confirm the exact fee after a ProAdvisor sees your books than invent false precision.
Does the monthly fee include tax filing?
No. TechBrot delivers operational bookkeeping and CPA-ready books; tax filing and IRS representation are handled by your CPA or EA and aren’t part of the monthly fee. Your year-end package for your CPA is priced in your written scope.
What if my books are behind?
Then the monthly fee isn’t your first question. Catching up or cleaning up historical books is separate one-time work — cleanup runs $1,200–$15,000+ and catch-up $2,000–$20,000+, priced on how far behind you are and the severity of the issues. Once the books are current, the monthly fee this tool estimates takes over.
From estimate to exact number