Free tool · Payroll service pricing
What does it cost to have your payroll managed?
Answer four questions for a realistic monthly range to have TechBrot run your payroll — drawn from our published fixed-fee pricing. This estimates our management fee, not your employees’ wages or payroll taxes. It’s an estimate, not a quote: your exact fixed fee is confirmed in writing within 3 business days of a free discovery call.
This tool estimates one thing: TechBrot’s monthly fee to manage your payroll, using our published range of $150–$800+/month. It does not estimate your employees’ wages, payroll taxes, or filing liabilities — those are your own costs and depend on what you pay. The drivers of our fee are headcount, how many states you run payroll in, pay frequency, and contractors. It is an estimate from public pricing — never a binding quote. Your exact fixed fee is quoted in writing within 3 business days of a free discovery call.
TechBrot Inc. · independent Certified QuickBooks ProAdvisor firm — not affiliated with Intuit Inc.
Managed payroll cost, in five questions.
How much does it cost to have payroll managed?
TechBrot payroll management is a fixed monthly fee of $150–$800+/month. A small single-state team lands near the bottom; large multi-state teams with weekly runs and contractors run higher. This is the management fee only — it does not include your employees’ wages or your payroll taxes. The exact fee is quoted in writing within 3 business days of a free discovery call.
What does the payroll fee include — and not include?
It includes calculating pay, filing and depositing payroll taxes, multi-state registration and compliance, and reporting. It does not include your wage bill or tax liabilities — those are your own costs and depend on what you pay your people. The fee is what TechBrot charges to run the process correctly.
What makes managed payroll cost more?
Four factors: headcount, the number of states you run payroll in, pay frequency, and contractor 1099 volume. Multi-state compliance is the single biggest driver — each state adds registration and filing obligations. The calculator scores these four to place you in a band.
Is this estimate a quote?
No. It’s an estimate from TechBrot’s published pricing for the management fee. A short form can’t see your full setup, so the real fixed fee is set after a ProAdvisor reviews your situation on a free discovery call, and is always delivered in writing before any work begins.
Does TechBrot use QuickBooks Payroll?
We’re Certified ProAdvisors and commonly run payroll inside QuickBooks, but we’re an independent firm, not Intuit. The right payroll platform is part of the discovery conversation; we manage the process and compliance whichever tool fits your business best.
Estimate your managed-payroll fee.
Pick the option that fits in each row. The estimate updates as you go. Everything stays in your browser — nothing is sent until you decide to book a call.
Estimated management fee
$150–$300/mo
Single-state, small team
A handful of employees on one pay schedule in a single state.
This is TechBrot’s management fee — an estimate from published pricing, not a quote, and separate from wages and payroll taxes. Your exact fixed fee is confirmed in writing within 3 business days of a free discovery call.
Get your exact fixed feeHow this estimate is calculated.
Every number is a slice of our published $150–$800+/month payroll-management range — we’d rather show the math than hide it.
TechBrot payroll management is a fixed monthly fee against a written scope — $150 to $800+ per month. To be clear about what that fee is: it’s what we charge to run your payroll — calculating pay, filing and depositing payroll taxes, handling multi-state registration and compliance, and producing the reports. It is not your wage bill or your tax liability; those are your costs and depend on what you pay your people.
Our fee scales with the work: headcount, the number of states you run payroll in (multi-state compliance is the biggest driver), pay frequency, and how many contractors need 1099s. The calculator scores those four factors and maps the total to a band inside the published range.
The estimate is a range, never a single number. Two businesses with the same headcount can need different work depending on states, benefits, and how clean the existing setup is. The real fixed fee is set after a ProAdvisor reviews your situation on a free discovery call, and is always delivered in writing before any work begins.
| Band | Typical range | Looks like |
|---|---|---|
| Single-state, small team | $150–$300/mo | A handful of employees on one pay schedule in a single state. |
| Growing team | $300–$500/mo | More employees, a faster pay cycle, or a second state to stay compliant in. |
| Multi-state | $500–$700/mo | Several states, more frequent runs, and contractor 1099s on top of W-2 payroll. |
| Complex multi-state | $700–$800+/mo | A large team across many states with weekly runs and heavy contractor volume. |
Where to go next.
Questions about the estimate.
Does this estimate include wages and payroll taxes?
Is this a real quote?
Why does multi-state payroll cost more?
Why show a range instead of one number?
Can payroll be bundled with bookkeeping?
Is TechBrot affiliated with Intuit?
From estimate to exact number
Get the exact fixed fee for managed payroll.
The calculator gets you in the right range. A free 30-minute discovery call gets you the exact monthly fee, in writing within 3 business days, before you commit. No hourly billing, no obligation.