Tools
Payroll cost calculator for managed payroll
What does it cost to have your payroll managed?
Answer four questions for a realistic monthly range to have TechBrot run your payroll — drawn from our published fixed-fee pricing. This estimates our management fee, not your employees’ wages or payroll taxes. It’s an estimate, not a quote: your exact fixed fee is confirmed in writing within 3 business days of a free discovery call and the file information needed to quote.
§ TL;DR
This tool estimates one thing: TechBrot’s monthly fee to manage your payroll, using our published range of $150–$800+/month. It does not estimate your employees’ wages, payroll taxes, or filing liabilities — those are your own costs and depend on what you pay.
The drivers of our fee are headcount, how many states you run payroll in, pay frequency, and contractors. It is an estimate from public pricing — never a binding quote. Your exact fixed fee is quoted in writing within 3 business days of a free discovery call and the file information needed to quote.
§ 01 · The calculator
Estimate your managed-payroll fee.
Pick the option that fits in each row. The estimate updates as you go. Your choices are worked out in your browser. Our analytics records which questions you answered, the result band you reached and a short code of the options you picked; it never receives a figure you typed. Nothing else is sent until you decide to book a call.
Estimated management fee
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Answer the questions above to see your range.
§ 02 · No black box
How this estimate is calculated.
Every band sits inside our published $150–$800+/month payroll-management range — we’d rather show the math than hide it.
TechBrot payroll management is a fixed monthly fee against a written scope — $150 to $800+ per month. To be clear about what that fee is: it’s what we charge to run your payroll — calculating pay, filing and depositing payroll taxes, handling multi-state registration and compliance, and producing the reports. It is not your wage bill or your tax liability; those are your costs and depend on what you pay your people.
Our fee scales with the work: headcount, the number of states you run payroll in (multi-state compliance is the biggest driver), pay frequency, and how many contractors need 1099s. The calculator scores those four factors and maps the total to a band inside the published range.
The estimate is a range, never a single number. Two businesses with the same headcount can need different work depending on states, benefits, and how clean the existing setup is. The real fixed fee is set after a ProAdvisor reviews your situation on a free discovery call, and is always delivered in writing before any work begins.
| Band | Where it lands | Looks like |
|---|---|---|
| Single-state, small team | Lower end of $150–$800+/mo | A handful of employees on one pay schedule in a single state. |
| Growing team | Lower-middle of $150–$800+/mo | More employees, a faster pay cycle, or a second state to stay compliant in. |
| Multi-state | Upper-middle of $150–$800+/mo | Several states, more frequent runs, and contractor 1099s on top of W-2 payroll. |
| Complex multi-state | Upper end of $150–$800+/mo | A large team across many states with weekly runs and heavy contractor volume. |
§ 03 · Related
Where to go next.
§ 04 · Questions
Questions about the estimate.
Does this estimate include wages and payroll taxes?
No — and that’s an important distinction. This estimates only TechBrot’s management fee ($150–$800+/month) to run your payroll. Your employees’ wages and your payroll tax liabilities are separate costs that depend entirely on what you pay your people; we don’t and can’t estimate those from a four-question form.
Is this a real quote?
No. It’s an estimate drawn from TechBrot’s published payroll-management pricing, meant to put you in a realistic range. Your exact fixed fee is quoted in writing within 3 business days of a free discovery call and the file information needed to quote, once a ProAdvisor has seen your headcount, states, and current setup.
Why does multi-state payroll cost more?
Every state you run payroll in adds its own registration, tax filing, and compliance obligations — and the rules differ by state. Multi-state is the single biggest driver of the management fee, which is why the calculator weights it heavily. A single-state team is far simpler to run than the same headcount split across four states.
Why show a range instead of one number?
Because two businesses with the same headcount can need different work depending on states, pay frequency, benefits, and how clean the existing setup is. We’d rather show the realistic band and confirm the exact fee after a ProAdvisor reviews your situation than invent false precision.
Can payroll be bundled with bookkeeping?
Yes — many clients have TechBrot run both, and the engagements are scoped together so the books and payroll stay in sync. You can estimate the monthly bookkeeping fee separately with the bookkeeping cost calculator; the discovery call scopes the combined engagement in writing.
From estimate to exact number