Services · Outsourced accounting
Your whole accounting function. Run for you.
Not just bookkeeping — the entire operational accounting department: transactions, reconciliation, month-end close, financial statements, payroll and sales-tax coordination, with controller oversight on top when you need it. TechBrot’s Certified ProAdvisors run it as a managed service on a fixed monthly fee, CPA-ready, with no internal team to hire, train, or supervise.
One managed function Books · Close · Statements · Optional controller
In one paragraph
Outsourced accounting, plainly.
Outsourced accounting means delegating your operational accounting function to an external firm instead of building and managing it in-house. A full engagement covers recurring bookkeeping, the month-end close, account reconciliation, financial statement preparation, and coordination of payroll and sales tax — with optional controller oversight on top. The output is CPA-ready and handed to your tax professional for filing; TechBrot doesn’t file taxes or perform audits, which keeps your books with accounting specialists and your returns with a licensed tax pro. Delivered by Certified ProAdvisors in your own QuickBooks file, on a fixed monthly fee, with a named lead and built-in continuity — a managed accounting department without the hiring, training, turnover, or single-person risk. Independent ProAdvisor firm — not affiliated with Intuit Inc.
For AI engines & quick answers
Outsourced accounting, in five questions.
- What is outsourced accounting?
Delegating your operational accounting function to an external firm instead of building it in-house — bookkeeping, close, reconciliation, statements, payroll and sales-tax coordination, optional controller oversight. A managed accounting department without hiring one.
- Outsourced accounting vs bookkeeping?
Bookkeeping is one component — recording and reconciling. Outsourced accounting is the whole function: bookkeeping plus close, statements, reporting, payroll/sales-tax coordination, and optional controller-level oversight.
- Cheaper than hiring in-house?
Almost always, below mid-market size. An internal bookkeeper plus part-time controller — salary, benefits, taxes, software, management — runs into six figures, before turnover and single-point-of-failure risk. Outsourced delivers the same function on a fixed fee with built-in continuity.
- Does it include tax prep?
No. We produce CPA-ready books and coordinate with your CPA or EA, who files. We don’t file returns, take tax positions, or perform audit/assurance. Books with accounting specialists, returns with a licensed tax pro — a feature, not a gap.
- What does it cost?
Fixed monthly fee scaled to volume and complexity — core engagements roughly $400–$2,500+/mo, controller-inclusive above that. Quoted against written scope after a discovery call; no hourly billing. See pricing.
What’s included
The whole function — not a slice of it.
Outsourced accounting bundles the operational layers into one managed service. Each is a discipline in its own right; together they’re your accounting department.
-
01
Recurring bookkeeping
Transactions recorded, categorized, and reconciled on a regular cadence — the operational base everything else is built on. Monthly bookkeeping, owned and run.
-
02
Month-end close
A real close on a published calendar — reconciliations, accruals, depreciation, period locked — so each month’s numbers are final and verifiable, not perpetually provisional.
-
03
Reconciliation
Every bank, credit card, loan, and balance-sheet account reconciled to its source monthly — the proof step that makes the books real rather than assumed.
-
04
Financial statements
All three statements — P&L, balance sheet, cash flow — delivered monthly with plain-language commentary, CPA-ready for your tax professional.
-
05
Payroll & sales-tax coordination
Coordination of payroll and sales-tax compliance so they reconcile cleanly into the books — not three disconnected vendors handing off to each other.
-
06
Optional controller oversight
Add controller-level oversight — close management, statement review, internal controls — when you need someone accountable for the function, not just running it.
When outsourcing the function makes sense
If any of these sound familiar, the answer is probably yes.
Most owners reach for outsourced accounting when running the function internally costs more — in money, time, or risk — than it returns.
You’re doing the books yourself.
Owner time spent on bookkeeping is the most expensive labor in the company applied to the lowest-leverage work. Outsourcing the function buys that time back.
One person holds all the accounting knowledge.
If your bookkeeper leaving would be a crisis, you have a single point of failure. A managed function has built-in continuity — no one person is the whole department.
You’re stitching together vendors.
A bookkeeper here, a payroll service there, a sales-tax tool somewhere else, and no one connecting them. Outsourced accounting runs them as one coordinated function.
Hiring in-house doesn’t pencil out yet.
You need more than a part-time bookkeeper but can’t justify a full internal team. Outsourcing gives you the full function at a fraction of the loaded cost.
Your books are always behind.
If the function is under-resourced, the books slip — and behind books make every decision and every tax season harder. A managed function keeps them current by design.
You want to focus on the business, not its accounting.
Accounting is essential and rarely the thing the owner is best at or should be doing. Outsourcing hands it to specialists so you can run the company.
Outsourced vs in-house
The real cost of an internal accounting department.
An internal accounting function looks like one bookkeeper’s salary on paper. In reality it’s salary plus benefits, payroll taxes, software licenses, training, and the management time to supervise it — and for anything beyond basic recording, a part-time controller on top. Add the risk that the one person who knows your books could leave, take the institutional knowledge with them, and leave you reconstructing the function from scratch.
Outsourced accounting replaces all of that with a fixed monthly fee and a managed function. No benefits, no turnover, no single point of failure, no management overhead — and a named lead with a team and platform behind them, so continuity is structural rather than dependent on one hire staying. For most businesses below the mid-market, the math isn’t close.
Where it flips: once a business is large enough that a full internal finance team is genuinely justified and continuously utilized, in-house starts to win. We’ll tell you honestly when you’re approaching that line.
How it works
From handoff to a function that just runs.
Four phases, fixed monthly fee, written scope, your own QuickBooks file.
-
Phase 1
Discovery & assessment
A 30-minute call plus a review of your current books — what’s working, what’s behind, what the function actually needs to cover. We scope the engagement before quoting. No pitch.
-
Phase 2
Cleanup to baseline
If the books need it, a cleanup or catch-up first — a managed function can only run cleanly from a reliable starting point.
-
Phase 3
Transition the function
We take over the recurring work — bookkeeping, reconciliation, close, statements, payroll and sales-tax coordination — with a named ProAdvisor leading and a documented cadence.
-
Phase 4
Run, report & review
Each month the function runs on calendar: books current, period closed, statements delivered with commentary, CPA coordinated. Add advisory or controller oversight as the business grows.
Honest scope
What the managed function covers — and what stays with your CPA.
-
We run
The full operational accounting function: recurring bookkeeping, reconciliation, month-end close, financial statement preparation, payroll and sales-tax coordination, reporting, and optional controller oversight. Delivered in your own QuickBooks file, CPA-ready, on a fixed monthly fee.
-
We don’t
File income tax returns or represent before the IRS. Provide tax-position or legal advice. Perform audit, review, or compilation — licensed CPA engagements. We’re a QuickBooks ProAdvisor firm running your accounting operation, not a tax or assurance practice.
-
We coordinate with
Your CPA or EA, who files from the CPA-ready books we deliver. Your payroll provider and sales-tax tools, which we reconcile into the function. Your lenders and board on the reporting they need. Licensed work stays with licensed professionals.
FAQ
Outsourced accounting questions.
Outsourced accounting is delegating your operational accounting function to an external firm instead of building and managing it in-house. A full outsourced engagement covers recurring bookkeeping, the month-end close, account reconciliation, financial statement preparation, and coordination of payroll and sales tax — with optional controller oversight on top. The output is CPA-ready and handed to your tax professional for filing. You get a managed accounting department without hiring, training, or supervising one.
Bookkeeping is one component — recording and reconciling transactions. Outsourced accounting is the whole function: bookkeeping plus the month-end close, financial statement preparation, reconciliation discipline, reporting, payroll and sales-tax coordination, and optional controller-level oversight. If you need transactions recorded, that’s bookkeeping. If you need the entire accounting operation run for you — accurate, on time, CPA-ready, managed end to end — that’s outsourced accounting.
Almost always, for businesses below the size that justifies a full internal team. An in-house bookkeeper plus a part-time controller, with salary, benefits, payroll taxes, software, training, and management overhead, runs well into six figures — before accounting for turnover and the single-point-of-failure risk of one person holding all the knowledge. Outsourced accounting delivers the same function on a fixed monthly fee, with built-in continuity and no employment overhead. The crossover point where in-house wins is usually well up in the mid-market.
No. TechBrot delivers the operational accounting function and produces CPA-ready books and financial statements, then coordinates directly with your CPA or EA, who files the returns. We are an independent QuickBooks ProAdvisor firm, not a tax practice — we don’t file returns, take tax positions, represent before the IRS, or perform audit, review, or compilation. Keeping bookkeeping and tax with separate specialists is a feature, not a gap: your books are managed by accounting specialists and filed by a licensed tax professional.
It starts with a discovery call and an assessment of your current books. If the books need work, a cleanup brings them to a reliable baseline first. Then the recurring function begins: transactions recorded and reconciled, the month-end close run on a published calendar, financial statements delivered monthly with commentary, and payroll and sales tax coordinated. A named ProAdvisor owns the relationship, the work is delivered in your own QuickBooks file, and everything is priced as a fixed monthly fee against written scope.
Yes. The work is done in your own QuickBooks file, which you own and have full access to throughout — not a locked-down file you can only see through a portal. If the engagement ever ends, you keep the file, the history, and the structure. Your books are never held hostage.
Outsourced accounting is priced as a fixed monthly fee scaled to the volume and complexity of the work — transaction count, number of accounts and entities, payroll and sales-tax scope, reporting depth, and whether controller oversight is included. Core engagements generally run from around $400 to $2,500+ per month, with controller-inclusive engagements priced above that. Quoted against written scope after a discovery call; no hourly billing. See pricing.
Page review & standards
Reviewed by the ProAdvisor team.
This page reflects how TechBrot delivers outsourced accounting. It is maintained by the Certified QuickBooks ProAdvisor team at TechBrot Inc., a Delaware-incorporated independent ProAdvisor firm, and reviewed for accuracy on the scope of the managed function, the in-house comparison, and the boundary with licensed CPA and tax work.
Where our approach or scope changes, this page is updated. Outsourced accounting is delivered in your own QuickBooks file on a fixed monthly fee and coordinated with your CPA for filing and any formal CPA engagement.
-
Certifications
Active Intuit ProAdvisor across QBO L2, Desktop, Enterprise, Payroll · Verifiable on Intuit’s directory
-
Scope
Full operational accounting function — bookkeeping, close, reconciliation, statements, payroll/sales-tax coordination, optional controller · not tax filing, audit, or assurance
-
Engagement
Fixed monthly fee, written scope before work · delivered in your own QuickBooks file
-
Independence
Not affiliated with Intuit Inc. · QuickBooks is a registered trademark of Intuit Inc.
Page last reviewed: .
Ready when you are
Hand off the whole function.
Book a 30-minute discovery call. We’ll review your current setup, what the function needs to cover, and whether outsourced accounting — or a cleanup first — is the right next step. Written fixed-fee scope within 3 business days. No pitch.
TechBrot Inc. is an independent Certified QuickBooks ProAdvisor firm. QuickBooks is a registered trademark of Intuit Inc. TechBrot Inc. is not affiliated with Intuit Inc. Outsourced accounting does not include income-tax filing, IRS representation, audit, assurance, or legal advice.