Focused cleanup
From $1,200
For: Single-issue cleanups — bank-feed repair, reconciliation rebuild, an undeposited-funds clear-out, or a TPT-classification fix — with supporting cleanup as needed and written documentation.
Scope a focused cleanupArizona
Arizona QuickBooks® cleanup, reconciled to the bank
When QuickBooks itself is the problem.
QuickBooks charging a single flat tax rate — or pointed at the wrong Transaction Privilege Tax classification — because TPT is a privilege tax levied by business classification (state 5.6% plus county and city layers), not a sales tax; a contractor file taxing the full contract receipts instead of the prime-contracting 65% base, with MRRA work mixed in; owner compensation misclassified so the books can’t support an S-corp position or the pass-through entity election; accounts that won’t reconcile. TechBrot repairs the file, reconciles it to reality, and documents every fix to a CPA-ready standard — independent expertise beyond Intuit product support.
$1,200–$15,000+ · 2–8 weeks
State rule
Arizona rule: a late TPT return draws a penalty of 4.5% of the tax per month or part month late, minimum $25, maximum 25% of the tax due or $100 per return, whichever is greater; cleanup ties every filed period to the books. Source: Arizona Department of Revenue.
What you can check before you sign
- Fixed fee, written first
- Your own QuickBooks file
- No hourly billing
If your file needs our paid diagnostic first, its fee is credited in full against the cleanup. Either way, you get a fixed fee in writing before any work starts.
§ 01 · In one paragraph
What Arizona QuickBooks cleanup actually is.
§ In one paragraph
Arizona QuickBooks cleanup repairs a file charging one flat rate or the wrong Transaction Privilege Tax classification (5.6% state plus county and city), for a fixed fee of $1,200–$15,000+ in 2–8 weeks. We reconcile each bank and credit-card account to source statements, investigate unmatched balances, document corrections and hand over a period-by-period exception register.
They took something that felt overwhelming to me as a first-year business owner and made it simple.
What stood out the most was TechBrot Inc’s attention to detail.
Intuit QuickBooks Certification Level 2 and QuickBooks Workforce Certification,
§ 02 · When QuickBooks cleanup is the right fit
If you’ve hit any of these, the file needs a reviewed cleanup.
01
Bank feeds stopped syncing or duplicated transactions.
Broken or duplicated bank feeds are the most common issue. Reconnecting cleanly requires reconciliation work, not just a re-link — otherwise the duplicates compound. We match the feed against statements, clear the doubles, and rebuild the bank rules that caused them.02
Reconciliation won’t balance and the difference keeps growing.
A reconciliation that drifts month over month usually points to deeper issues — missing transactions, miscategorized entries, or an undeposited-funds backlog. We find the root cause period by period instead of forcing a balancing adjustment.03
The file is corrupt, won’t open, or throws errors.
QuickBooks Desktop errors (H202, H505, 6000-series), Online lockouts and multi-user failures go to Intuit support or your IT provider first; once the file opens, TechBrot fixes the bookkeeping inside it. We verify the file after, so the error doesn’t return.04
QuickBooks charges one flat rate — or the wrong TPT classification.
Arizona’s Transaction Privilege Tax (TPT) is where generic out-of-state bookkeeping goes wrong — and it is not a sales tax. It’s a tax on the seller’s privilege of doing business, owed by the vendor and levied by business classification (retail, contracting, restaurant, commercial lease, and more). The state rate is 5.6%, but counties and cities add their own layers, so the combined rate varies by classification and location. A file charging a single flat rate — or pointed at the wrong classification — is wrong for most activity. We rebuild the TPT items by classification and location so the right combined rate applies, and confirm current rates against the ADOR rate table.05
Owner compensation is misclassified.
Owner pay booked as a draw when it should be wages — or run as wages with no reasonable-compensation basis — quietly breaks the file for an S-corp or a pass-through entity decision. We separate owner draws, distributions, and W-2 wages cleanly and keep the distributive-share detail straight, so the books support the position your CPA takes and the 2.5% PTE election can be evaluated on real numbers.06
A contractor file is taxing the full receipts, not the 65% base.
For construction, Arizona’s prime contracting classification taxes 65% of the gross receipts — the other 35% is a standard materials deduction — and the prime contractor, not the subs, generally owes the TPT. Files that report TPT on the full contract receipts overstate the tax, and mixing MRRA (maintenance, repair, replacement, alteration) work in with new construction compounds it — MRRA is taxed differently, at the materials purchase. We rebuild contractor files to the 65% base, separate MRRA from modification work, and clear the unreconciled accounts underneath. ADOR contracting guidelines§ 03 · ProAdvisor certifications
Certified QuickBooks ProAdvisor credentials
TechBrot’s senior reviewer, a Certified QuickBooks ProAdvisor, holds Intuit QuickBooks Certification Level 2 and QuickBooks Workforce Certification, and TechBrot works remotely with Arizona businesses across all 15 counties. Verification available on request.
Credentials, stated exactly
- Intuit QuickBooks Certification Level 2
- QuickBooks Workforce Certification
§ 04 · What’s included
What Arizona QuickBooks cleanup actually delivers.
Every TechBrot QuickBooks cleanup covers these eight workstreams. Specific scope is tuned to your file during the diagnostic.
Bank feed repair & reconnection
Broken bank feeds reconnected. Duplicate transactions from prior re-link attempts identified and cleared. Bank rules rebuilt to prevent the duplicates from regenerating.
Reconciliation rebuild
Every reconciliation rebuilt against actual statements, period by period. Drift between book balance and statement balance investigated and resolved at the source.
Undeposited funds resolution
Old undeposited funds investigated against bank deposits. Open receipts matched, cleared, or documented. Account balance restored to zero or a justified open total.
Duplicate & missing transactions
Duplicate entries identified across bank feeds, manual entries, and connected apps. Missing transactions reconstructed from statements and supporting documents.
TPT classification & prime-contracting correction
Arizona TPT items rebuilt by business classification and location — correcting a file that charged a single flat rate or the wrong classification instead of the correct combined rate (5.6% state plus the county and city layers). For construction, contractor files moved off full-receipts reporting onto the prime-contracting 65% base, with MRRA work separated from new construction. Because the combined rate is set per location and changes, we confirm current rates against the ADOR rate table. We do the tie-out; the business or its CPA files the TPT return.
Owner compensation & PTE tie-out
Misclassified owner pay separated into draws, distributions, and W-2 wages so the S-corp or pass-through entity position is supportable, with the distributive-share detail kept clean for the 2.5% PTE election (Arizona’s elective entity-level tax, a SALT-cap workaround). The owner-equity section cleaned so the balance sheet reflects reality. Reconciled to filed returns; the CPA makes the election and files. Arizona has no corporate net worth or franchise tax, and the corporate income tax is a flat 4.9%.
File corruption, errors & multi-user
QuickBooks Desktop H-series and 6000-series errors, file-size issues, network errors, and rebuild verification. Online lockouts and account-access repair. Multi-user configuration and hosting diagnosed, permissions audited, post-upgrade file validation after rollovers or edition switches.
Chart of accounts, unreconciled accounts & documentation
Chart of accounts evaluated, simplified where redundant, expanded where missing — including clearing what landed in opening-balance equity, resolving unreconciled accounts that hide the file’s real position, and keeping the owner-equity and distributive-share detail clean for a growing pass-through’s PTE-election evaluation. Written summary of every fix, signed off by the ProAdvisor.
§ 05 · How engagements work
From file diagnostic to clean QuickBooks.
Every TechBrot QuickBooks cleanup follows the same four-phase sequence — diagnose first, repair and reconcile second, verify and document third, then a clean handoff.
- Phase 1
File review
A 30-minute call. A ProAdvisor reviews your QuickBooks file, identifies data-integrity issues, broken connections, and reconciliation discrepancies. Written fixed-fee scope within 3 business days. No pitch.
Typical: 3 business days - Phase 2
Repair & Reconcile
File-level repairs. Bank-feed reconnection. Reconciliation rebuild. Duplicate and missing-transaction resolution. Undeposited-funds clearing. TPT items rebuilt by business classification and location to the correct combined rate, contractor files moved onto the prime-contracting 65% base with MRRA separated, owner compensation reclassified for the S-corp/PTE position, and unreconciled accounts cleared. Multi-user fixes.
Typical: 1–3 weeks - Phase 3
Verify & Document
Quality review against the operating standard. Every fix documented with before/after evidence for your records and for your CPA.
Typical: 2–3 business days - Phase 4
Handoff & Prevention
Clean file delivered with a written summary and prevention recommendations. Optional transition to monthly bookkeeping with the same preparer.
Optional: monthly engagement
§ 06 · The Arizona half of a cleanup
What an Arizona cleanup has to reconcile back to.
Arizona’s Transaction Privilege Tax is not a sales tax and a file that treats it as one is the first thing an Arizona cleanup corrects. TPT is levied on the seller by business classification, so the classification decides the rate — and a file set up on a generic sales-tax item has been filing the wrong number, sometimes for years.
TPT is by classification, not by product
The state rate is 5.6% plus county and city layers, and the combined rate varies by business classification and location.
In the cleanup: We re-derive the classification from what the business actually does, rebuild the tax items around it, and reconcile the filed returns back to the corrected ledger.
Prime contracting is taxed on 65% of gross
Construction is taxed on 65% of gross receipts, with the prime contractor owing the tax.
In the cleanup: Contractor files almost never carry this split. We separate prime-contracting revenue and restate the taxable base.
A flat 2.5% income tax, and a 4.9% corporate rate
Individuals pay a flat 2.5%; corporations 4.9%, with an elective PTE tax at 2.5%.
In the cleanup: Simple rates make the accrual easy to check and easy to have missed entirely. We confirm the entity-level accrual exists and ties.
Withholding exemptions for nonresident employees
Residents of California, Indiana, Oregon and Virginia can claim exemption from Arizona withholding on Form WEC, refiled each January, because Arizona credits the tax they pay their home state (A.R.S. § 43-1096). Separately, an employer with property, payroll and sales in Arizona does not withhold from a nonresident who is in Arizona fewer than 60 days in a calendar year (A.R.S. § 43-403(A)(5)).
In the cleanup: We check each employee’s exemption status against payroll, because a wrongly withheld employee is a correction in two states.
Every figure above is maintained against Arizona’s own published sources and updated when those sources change. The full Arizona picture is on the Arizona page ; the national method is on QuickBooks file cleanup .
§ 07 · Before & after
What changes when the file is clean.
QuickBooks cleanup outcomes aren’t cosmetic. A working file is a working business operation.
- Bank feeds: from broken, duplicated, or mis-syncing transactions to reconnected cleanly, rules rebuilt, and duplicates cleared.
- Reconciliation: from a balance that drifts month over month to reconciled against statements with the root cause documented.
- TPT: from a single flat rate or the wrong business classification charged on everything to the correct combined rate configured by classification and location (5.6% state plus county and city) and reconciled — reducing notice risk.
- Owner compensation: from draws, distributions, and wages tangled together to a clean split that supports the S-corp or pass-through entity position and the 2.5% PTE election.
- Construction TPT: from a contractor file taxing the full receipts to the prime-contracting 65% base correctly applied, MRRA separated, and the underlying accounts reconciled.
- Owner confidence: from numbers you can’t trust and a month you won’t close to a file that works, books that close, and statements that stand up to a CPA or lender.
§ 08 · Pricing scope
Fixed fee, written scope, no hourly billing.
Every TechBrot QuickBooks cleanup is priced against a written scope before work begins. Engagements are priced in three tiers.
Standard cleanup
Fixed-fee by scope
For: Multi-issue cleanups — reconciliation rebuild plus undeposited funds, duplicates, TPT-by-classification correction, contractor prime-contracting fixes, owner-compensation cleanup, unreconciled accounts, bank rules, and chart-of-accounts review across 12–24 months. Priced against the diagnostic.
Scope a standard cleanupComplex rebuild
Fixed-fee by scope
For: Multi-year file rebuilds, data-integrity recovery, multi-classification TPT files, multi-entity QuickBooks Enterprise and multi-state nexus files for Arizona contractors, semiconductor and manufacturing operations, and post-corruption restoration with full statement validation.
Scope a complex rebuildQuickBooks file cleanup starts at $1,200; the standard and complex tiers are quoted as fixed fees against the diagnostic, by the issues found, the months involved, the number of TPT classifications and jurisdictions you report, whether prime contracting applies or you should evaluate the PTE election, your multi-state footprint, and the number of entities. If your cleanup also requires bookkeeping reconstruction across prior periods, see catch-up bookkeeping — the engagements pair seamlessly.
Checked against the Arizona Department of Revenue’s Transaction Privilege Tax rate table.
§ 09 · Who performs the work
Your senior bookkeeper, with every close checked against TechBrot’s close standard.
Every TechBrot QuickBooks cleanup is delivered by a QuickBooks ProAdvisor; TechBrot’s senior reviewer, a Certified QuickBooks ProAdvisor, holds the Intuit QuickBooks Certification Level 2 and QuickBooks Workforce Certification. Your senior bookkeeper does the work, every fix is documented with before/after evidence, and you always know who to reach, with every close reviewed by a Certified QuickBooks ProAdvisor before it reaches you. How we work
The standard, every fileCertification. Intuit QuickBooks Certification Level 2 and QuickBooks Workforce Certification, held by TechBrot’s senior reviewer
Coverage. All 15 Arizona counties, delivered remotely
Accountability. A senior bookkeeper assigned to your file · every fix documented
§ 10 · Who works on your books
Your TechBrot team.
Every engagement runs on three roles: a client advisor who scopes it and stays your point of contact, a senior bookkeeper who prepares your setup and monthly close in your software, and a Certified QuickBooks ProAdvisor who reviews every close before it reaches you. A U.S.-based bookkeeper is available on request; we can share their public directory profile with you.
Specialists when your books need them.
Senior bookkeepers who specialize in rental portfolios and Xero, and specialist partner practices for trust accounting for law firms and CFO advisory. We bring the right one onto your engagement when your business calls for it, under the same standards and review.
§ 11 · Related services
File cleanup is often part of a larger engagement.
Catch-up bookkeeping
If the file issues are paired with months of behind or inaccurate books, catch-up bookkeeping is the broader reconstruction across prior periods, often combined with file cleanup.
The engagementArizona bookkeeping services
Once the file is clean, recurring fixed-fee monthly close keeps it that way — reconciliation, TPT sub-reconciliation by classification, owner-compensation checks, and a balance sheet that ties out.
The engagementArizona QuickBooks setup
If the file is too far gone to repair, a clean rebuild — chart of accounts, TPT items by business classification and location (Phoenix, Tucson, Scottsdale), and state-only payroll withholding — is often the better path.
The engagementTPT & sales tax compliance
Arizona TPT setup at the 5.6% state rate plus the county and city layers (combined rate by classification and location via the ADOR portal), the prime-contracting 65% rule, and the multi-state nexus review that keeps your filings and books in agreement across the California, Nevada, and New Mexico lines.
The engagementThe complete QuickBooks cleanup guide
Every cleanup step in order — opening balances, reconciliations, undeposited funds, the chart of accounts — and how to tell what your file needs.
Read moreQuickBooks cleanup cost estimator
A scope-based estimate for a focused, standard, or complex cleanup from your months behind, number of accounts, and transaction volume.
The engagement§ 12 · Around this page
Around Arizona.
Arizona QuickBooks ProAdvisor & bookkeeping
The state page: services, industries, cities and the Arizona tax terms in one place.QuickBooks cleanup, nationally
The national engagement this page is the Arizona version of — same scope, same written fixed fee.Also in Arizona
Not sure where your file stands? Start with the free QuickBooks file review · how Arizona compares: state-by-state tax quirks.
§ 13 · Questions
What people ask before scoping an Arizona QuickBooks cleanup.
What is QuickBooks file cleanup in Arizona?
QuickBooks file cleanup is a project-based engagement to repair file-level issues and restore data integrity inside a QuickBooks company file. It covers bank feed repair, reconciliation rebuild, undeposited funds resolution, duplicate transaction cleanup, rebuilding damaged balances after a file is repaired, and chart of accounts restructuring. For Arizona businesses, cleanup also corrects a Transaction Privilege Tax (TPT) setup pointed at the wrong business classification or a single flat rate instead of the correct combined rate by classification and location, rebuilds contractor files that taxed the full contract receipts instead of the prime-contracting 65% base with MRRA mixed in, untangles misclassified owner compensation so the S-corp or pass-through entity position is supportable, and clears unreconciled accounts — important if you’re behind or have received a notice. The TPT is a privilege tax on the seller, not a sales tax.
How much does QuickBooks cleanup cost in Arizona?
Cleanup is priced by scope, not by hour, and starts at $1,200 as a fixed fee against a written scope. The final number depends on the issues found, the number of months involved, how many TPT classifications and jurisdictions you report, whether prime contracting applies or you should evaluate the PTE election, and how many entities are in the file. We quote it within 3 business days of a free file review — book one online or call (877) 751-5575.
Why does Arizona TPT get mis-configured in QuickBooks so often?
Because the income tax is the easy part — a flat 2.5% — and the complexity is the TPT. The Transaction Privilege Tax is not a sales tax: it’s a tax on the seller’s privilege of doing business, owed by the vendor and levied by business classification (retail, contracting, restaurant, commercial lease, and more). The state rate is 5.6%, but counties and cities add their own layers, so the combined rate varies by classification and location and is reported through the ADOR portal. Generic out-of-state bookkeeping commonly charges one flat rate or picks the wrong classification, which is wrong for most activity. Cleanup rebuilds the TPT items by classification and location so the correct combined rate applies, and reconciles the prior periods. We do the tie-out; the business or its CPA files. Confirm current rates against the ADOR rate table.
My contractor file taxes the full receipts — can cleanup fix the prime-contracting base?
Yes. For construction, Arizona’s prime contracting classification taxes 65% of the gross receipts — the other 35% is a standard materials deduction — and the prime contractor, not the subs, generally owes the TPT. A file reporting TPT on the full contract receipts overstates the tax, and mixing MRRA (maintenance, repair, replacement, alteration) work in with new construction compounds it, because MRRA is taxed differently, at the materials purchase. We rebuild the file to the 65% base, separate MRRA from modification work, set the TPT items up by jurisdiction, and reconcile the accounts underneath. See the ADOR contracting guidelines.
Will cleanup fix misclassified owner compensation and PTE readiness?
Yes. Owner pay tangled across draws, distributions, and wages quietly breaks the file for an S-corp or a pass-through entity decision, so we separate it cleanly and keep the distributive-share detail straight, ready for the 2.5% PTE election — Arizona’s elective entity-level tax that lets owners deduct the tax federally as a SALT-cap workaround. The corporate income tax is a flat 4.9%, and Arizona has no corporate net worth or franchise tax. We reconcile to the filed returns and keep the books PTE-ready; your CPA makes the election and files.
§ 14 · Talk to a client advisor
One call tells you exactly where your books stand.
Tell us what’s wrong with the books. We’ll tell you whether cleanup, catch-up or monthly bookkeeping fits.
What happens when you callArizona businesses start here