Independent bookkeeping & advisory firm · Serving clients nationwide, remotely
Any contractor conducting business activity in Delaware must register with, and get a business license from, the Delaware Division of Revenue. Its gross receipts tax is levied on the seller of goods or services rather than on the customer, so the contractor owes it on contract receipts. We set up real job costing, WIP, and retainage, track gross receipts by contract activity, and keep job profitability CPA-ready — all in your own QuickBooks file.
If your file needs our paid diagnostic first, its fee is credited in full against the cleanup. Either way, you get a fixed fee in writing before any work starts.
Delaware construction accounting tracks each job, not just the period: TechBrot sets up job costing, WIP schedules and retainage in your own QuickBooks file. Delaware has no sales tax on materials; the contractor owes gross receipts tax on contract receipts, 0.0945%–1.9914% by activity, so receipts are tracked by contract activity. Monthly bookkeeping runs $500–$2,500+/mo.
They took something that felt overwhelming to me as a first-year business owner and made it simple.
What stood out the most was TechBrot Inc’s attention to detail.
Profitable-looking builders go under when these go unmanaged. Knowing which one you’re in tells us where to start.
Costs land in company-wide buckets, not on jobs. You know the business made money this year — you don’t know which jobs made it and which quietly bled, so you bid the next one blind. The fix is job costing by project and cost code — labor, materials, equipment, subs — so every job shows true profit. If you can’t pull profit on a single completed job in under a minute, this is your starting point.
Without a WIP schedule you can’t see over- or under-billing — so cash looks healthy while you’ve borrowed against unearned revenue. Retainage held on both sides distorts the balance sheet further. The fix is WIP schedules (earned vs. billed) and retainage tracked separately on receivables and payables. Over-billing feels like profit until the job finishes; WIP shows reality before it bites.
Contractors used to sales-tax states assume materials are taxed and miss what Delaware actually does: no sales tax, but a gross receipts tax on the contractor by contract activity. Mishandle it and the receipts return won’t reconcile and the liability goes unreserved. The fix is gross-receipts tracking by activity inside your QuickBooks workflow so the right rate and exclusion apply and the return ties to the books.
Every engagement is scoped to your jobs and crew, delivered in your own QuickBooks file by your TechBrot team, with every close reviewed by a Certified QuickBooks ProAdvisor.
Labor, materials, equipment, and subcontractors tracked to each project and cost code — real job-level profitability you can bid from.
Delaware QuickBooks setupWork-in-progress schedules showing earned revenue versus billings, so cash and profit reflect reality mid-project — on percentage-of-completion or completed-contract.
Delaware monthly bookkeepingRetainage receivable and payable tracked separately, with AIA-style progress billing and lien-waiver discipline, so your balance sheet and cash position stay accurate.
Delaware bookkeepingContract receipts tracked by Delaware business activity so the right gross-receipts rate and exclusion apply and the return reconciles to the books.
Delaware gross receipts helpCrew labor coded to jobs and payroll-ready books maintained, with full payroll handled through our global payroll service where you need it.
PayrollRebuild job costing from messy books, reclassify costs to the right projects and cost codes, fix gross-receipts coding, and reconcile to a known-good baseline.
Delaware cleanupUsing different job-management software? If it exports to QuickBooks, we can work with it. Ask on a call.
Every Delaware construction engagement follows the same four-phase rhythm — books accurate first, profit visibility second, advisory third.
A 30-minute call to map your jobs, crew, how you bill, and where the books are breaking — plus your gross-receipts picture. No pitch.
Configure job costing and cost codes, plus a cleanup to reclassify past costs and fix gross-receipts coding where needed.
Monthly reconciliation with job-cost reporting, WIP schedules, retainage tracking, and gross-receipts cadence by contract activity.
Job-profitability reporting and, as you scale, cash-flow and bonding advisory.
Once every job shows real profit and your WIP is clean, the question shifts from “are the books right?” to “how do we bid the next one better?” Which job types carry margin, when to chase bigger work, how cash flows across overlapping projects, what overhead each job should absorb — the decisions that separate Delaware builders who grow from those who stall.
That’s where construction advisory comes in: a QuickBooks ProAdvisor who knows your job-cost data turning it into bid strategy, cash-flow forecasting, and bonding-ready financials. As automation handles routine entry, this judgment layer is where contractors find their edge. Explore fractional CFO & advisory
Checked against the Delaware Division of Revenue.
Not sure where your file stands? Start with the free QuickBooks file review · how Delaware compares: state-by-state tax quirks · just formed? after you incorporate in Delaware.
Construction runs on projects, not periods — revenue and cost track per job, often by percentage-of-completion, with retainage, change orders, and WIP that standard bookkeeping can’t handle. Delaware adds its own layer: no sales tax on materials, but a gross receipts tax on the contractor by contract activity. We build job costing, WIP, retainage, and gross-receipts tracking into your QuickBooks file so the numbers are real and CPA-ready.
Yes. We configure job costing so labor, materials, equipment, and subcontractor costs track to each project and cost code — giving you real job-level profitability instead of a company-wide guess. For builders in the Middletown US-301 corridor and the Sussex growth market, that’s what lets you bid the next job from real margin and see which work actually pays.
Delaware has no sales tax, so there’s nothing to collect on materials — a real difference from neighboring states. Instead, the contractor owes the gross receipts tax on contract receipts, levied by business activity in the 0.0945% to 1.9914% range after a monthly or quarterly exclusion. We track receipts by activity in QuickBooks so the right rate and exclusion apply and the return reconciles; confirm your specific contractor classification with the Division of Revenue.
Yes. We maintain work-in-progress schedules showing earned revenue versus billings (over/under billing) and track retainage receivable and payable separately, so your balance sheet and cash position stay accurate mid-project. Over-billing feels like profit until the job finishes — a clean WIP schedule shows reality before it bites, which matters most when several jobs overlap.
We keep your crew labor coded to jobs and your books payroll-ready, and full payroll runs through our global payroll service, scoped for Delaware. If your work involves any prevailing-wage or certified-payroll requirement on a specific project, we scope that openly on the discovery call.
With a cleanup. We reclassify past costs to the correct jobs and cost codes, rebuild job costing, fix any gross-receipts miscoding, and reconcile to a known-good baseline — then transition into accurate monthly bookkeeping with WIP and retainage. Starting mid-mess is fine: the cleanup is built for it. Prefer to talk first? Call (877) 751-5575 and a client advisor will scope it with you.