Independent bookkeeping & advisory firm · Serving clients nationwide, remotely
Service firms live on project profitability and owner compensation — not units sold. We set up books that show profit by client and project, keep owner draws and guaranteed payments clean, track Delaware gross receipts by activity, and account for Wilmington’s 1.25% net-profits tax where it applies — all in your own QuickBooks® file.
If your file needs our paid diagnostic first, its fee is credited in full against the cleanup. Either way, you get a fixed fee in writing before any work starts.
Delaware rule: a service business pays gross receipts tax at 0.3983% of receipts for services rendered in Delaware, after a $100,000 monthly deduction, and commonly owned or controlled entities share one deduction; QuickBooks totals receipts across the group each month. Source: 30 Del. C. § 2301.
Delaware professional-services accounting shows profit by client and project and keeps owner draws and guaranteed payments apart from expenses, in your own QuickBooks file. A service firm owes gross receipts tax at 0.3983% after a $100,000 monthly deduction, and inside Wilmington a 1.25% net-profits tax falls on sole-proprietor and partnership profit. Monthly bookkeeping runs $500–$2,500+/mo.
They took something that felt overwhelming to me as a first-year business owner and made it simple.
What stood out the most was TechBrot Inc’s attention to detail.
Busy firms look profitable until you ask which client paid for itself. Knowing which one you’re in tells us where to start.
Revenue and cost land in company-wide buckets, so you know the firm made money but not which clients or projects carried it — and you keep saying yes to work that loses money. The fix is tracking revenue and direct delivery cost to each client and project, so realization and margin are visible. If you can’t pull profit on your biggest client in under a minute, this is your starting point.
Owner draws, guaranteed payments, and personal spend run through the same accounts as real business expense, so profit is overstated or understated and your CPA can’t see true performance. The fix is clean separation of owner compensation from operating cost — so the P&L is real and the entity’s tax treatment is straightforward.
Firms assume “no sales tax” means nothing to track, then miss the gross receipts tax on the firm — or, inside Wilmington, the 1.25% net-profits tax. The fix is gross-receipts tracking by business activity in QuickBooks plus Wilmington net-profits-tax handling where it applies, so filings reconcile to the books and nothing is a surprise.
Every engagement is scoped to how you bill and who owns the firm, delivered in your own QuickBooks file by your TechBrot team, with every close reviewed by a Certified QuickBooks ProAdvisor.
Revenue and direct cost tracked to each client and project, so realization and margin are visible and you can fire the work that loses money.
Delaware QuickBooks setupDraws, guaranteed payments, and reasonable salary kept distinct from operating expense, so profit is real and your CPA has clean data.
Delaware monthly bookkeepingReceipts tracked by business-activity classification so the right Delaware gross-receipts rate and exclusion apply and the return reconciles.
Delaware gross receipts helpFor firms operating in Wilmington, the 1.25% net-profits and wage tax accounted for in QuickBooks — so it’s reserved and your CPA can file it.
Wilmington accountingMonthly reporting on profit, cash, and accounts receivable — so you can see slow-paying clients and manage cash through the project cycle.
Delaware bookkeepingReclassify owner comp, rebuild project tracking, fix gross-receipts coding, and reconcile to a CPA-ready baseline.
Delaware cleanupUsing a practice-management or PSA tool not listed? If it exports to QuickBooks, we can work with it. Ask on a call.
Every Delaware professional-services engagement follows the same four-phase rhythm — books accurate first, profit visibility second, advisory third.
A 30-minute call to map how you bill, your owner-comp setup, your entity, and your Delaware and Wilmington tax picture. No pitch.
Configure project and client profitability and clean owner comp, plus a cleanup to reclassify and fix gross-receipts coding where needed.
Monthly reconciliation with project-profitability reporting, AR tracking, gross-receipts cadence, and Wilmington net-profits-tax handling where it applies.
Profit-by-client reporting and, as you grow, pricing and cash-flow advisory.
Once profit by client and project is real and owner comp is clean, the question shifts from “are the books right?” to “what should the firm do differently?” Which clients to keep and which to fire, how to price the next engagement, when to hire, how cash flows across overlapping projects — the decisions that separate service firms that grow from those that just stay busy.
That’s where advisory comes in: a QuickBooks ProAdvisor who knows your client-level data turning it into pricing, capacity, and cash-flow strategy. As automation handles routine entry, this judgment layer is the edge. Explore fractional CFO & advisory
Checked against the Delaware Division of Revenue and, for the Wilmington rate, the City of Wilmington tax rates (FY 2023 budget summary, p. 45).
Not sure where your file stands? Start with the free QuickBooks file review · how Delaware compares: state-by-state tax quirks · just formed? after you incorporate in Delaware.
Service firms run on profit by client and project, utilization, and owner compensation — not units sold — so the books have to be built to surface those numbers. Delaware adds its own layer: no sales tax, but a gross receipts tax on the firm by business activity, and inside Wilmington a 1.25% net-profits tax. We configure QuickBooks around how you actually bill, with the Delaware and Wilmington rules built in.
Yes. There’s no Delaware sales tax to collect from clients, but the state levies a gross receipts tax on your firm’s total receipts — 0.0945% to 1.9914% depending on your business activity, after a monthly or quarterly exclusion amount. Different professional activities can fall under different classifications, so we track receipts by activity in QuickBooks so the right rate and exclusion apply and the return reconciles to the books. Under the general service provisions of 30 Del. C. § 2301, the rate is 0.3983% after a $100,000 monthly deduction (or $300,000 a quarter for a firm whose lookback-period receipts did not exceed $1,500,000), and entities under common ownership or control share a single deduction — so a group’s receipts are totaled before the deduction is taken.
The City of Wilmington levies a 1.25% net-profits tax on the net profit of sole proprietors and partnerships operating within city limits, plus a 1.25% wage tax on residents and on non-residents who work in the city. Only Wilmington has it — Dover, Newark, Middletown, and Smyrna do not. If your firm operates in Wilmington, we account for it in QuickBooks so it’s reserved and your CPA can file it.
Yes — and it matters more than most owners realize. We keep owner draws, guaranteed payments, and reasonable salary distinct from true operating expense, so your profit is real and your CPA has clean data for the entity’s tax treatment (S-corp, partnership, or sole prop). Tangled owner comp is one of the most common reasons a service firm’s books overstate or understate performance.
Yes. We set up QuickBooks so revenue and direct delivery cost track to each client and project, giving you realization and margin by engagement instead of a company-wide guess. That’s what lets you see which clients pay for themselves, which to reprice, and which to let go — the decisions that actually move a service firm’s profit.
With a cleanup. We reclassify owner compensation, rebuild project and client tracking, fix any gross-receipts or Wilmington net-profits-tax coding, and reconcile to a known-good baseline — then move you onto accurate monthly bookkeeping with profit-by-client reporting. A messy file is the normal starting point. Prefer to talk first? Call (877) 751-5575 and a client advisor will scope it with you.