Monthly bookkeeping checklist
The month-end sequence — every bank and card account reconciled, bills and invoices current, payroll tied out — in the order that catches errors earliest.
OpenFlorida
Florida monthly bookkeeping
Monthly bookkeeping that closes the books every month.
A real monthly close for Florida businesses — reconciliation, 6%+surtax sales tax reconciled by county, service taxability handled, and CPA-ready statements — in your own QuickBooks® file, by your TechBrot team. Fixed-fee, all 67 counties.
Monthly bookkeeping: $500–$2,500+ a monthWhat sets the price
If your file needs our paid diagnostic first, its fee is credited in full against the cleanup. Either way, you get a fixed fee in writing before any work starts.
State rule
Florida rule: the general state sales tax rate is 6%, and many counties add a discretionary sales surtax, collected at the rate of the county where delivery is made; each monthly close reconciles the liability by county so the DR-15 ties. Source: Florida Department of Revenue.
§ The short version
Florida monthly bookkeeping closes your books every month in your own QuickBooks file for a fixed fee of $500–$2,500+/mo. Each close reconciles every account, ties the 6% sales tax and county surtax liability to the DR-15 by county, flags taxable services and ends in CPA-ready statements.
They took something that felt overwhelming to me as a first-year business owner and made it simple.
What stood out the most was TechBrot Inc’s attention to detail.
Intuit QuickBooks Certification Level 2 and QuickBooks Workforce Certification,
§ 01 · Why monthly beats annual in Florida
Three Florida facts a monthly close keeps clean.
Closing every month keeps the sales tax, service taxability, and the TPP return accurate year-round — not reconstructed under deadline.
Monthly
A close every month, not a scramble at filing
Monthly bookkeeping means the books are reconciled and closed each month — so the 6%+surtax sales tax, the taxability of services, and the corporate-tax position are right all year, not reconstructed at filing time.6% + surtax
Sales tax reconciled every month, by county
Florida sales & use tax (6% + discretionary county surtax, via the Department of Revenue) is reconciled monthly so each return ties and nothing is owed by surprise.TPP
Fixed assets current year-round
Equipment and furniture are kept current each month, so the annual tangible personal property return (DR-405) is a quick export, not a reconstruction. Valuation stays with your CPA.§ 02 · What a monthly close covers in Florida
A real close, every month, by one dedicated team.
Scoped to your business and delivered in your own QuickBooks file by your TechBrot team.
01
Monthly reconciliation & close
Every account reconciled and the month closed — clean categorization to a Florida-correct chart of accounts.Bookkeeping services
02
Sales tax reconciled monthly
6% + county surtax reconciled each month so every Department of Revenue return ties and nothing is owed by surprise.Sales tax help
03
Service tax & corporate tax kept current
The taxability of services and (where it applies) the 5.5% corporate-tax position tracked monthly so your CPA can file accurately.Corporate tax help
04
CPA-ready statements
P&L, balance sheet, and cash-flow delivered every month in a format your CPA can file from directly.Financial statements
05
Cleanup first, if needed
Behind by months? A one-time cleanup brings the file current before the monthly cadence begins.QuickBooks cleanup
06
Advisory, when ready
Once the close is reliable, fractional-CFO advisory on the global team — forecasting and cash-flow.Fractional CFO
§ 03 · Virtual and remote
A virtual bookkeeper for Florida: how remote monthly bookkeeping works
“Virtual” is how the monthly close on this page is delivered, not a lighter version of it. The work happens in your own QuickBooks Online or hosted Desktop file: bank and card data arrive through read-only feeds, receipts and statements go to a shared folder you own, and questions are handled by email and video call. You are the primary admin of your own QuickBooks file and can see every user and the audit log. Your books are prepared by a senior bookkeeper who works in your software, or by a signed specialist practice when your books need one. Every close is reviewed before it reaches you.
Three Florida obligations run through every remote close:
- Sales tax and surtax. Florida’s general state sales tax rate is 6%, many counties add a discretionary sales surtax, and the surtax is collected at the rate of the county where delivery is made, on the first $5,000 of the sales amount of any item of tangible personal property (Florida Department of Revenue). Some services are taxable too, among them investigative and crime protection services, interior nonresidential cleaning and nonresidential pest control. QuickBooks carries the county rate and flags taxable service lines, and the liability is reconciled each month.
- The DR-15 return. Returns and payments are due on the 1st and late after the 20th of the month following each reporting period, a return is due for each period even if no tax is due, and the collection allowance applies only when you file and pay electronically and on time (DR-15 instructions). The monthly close finishes before that window, so the return is filed from reconciled figures.
- Payroll. Florida employers pay reemployment tax and file the Employer’s Quarterly Report (RT-6) by the end of the month following each quarter (Florida Department of Revenue). Each month the payroll liability accounts are tied to your provider’s reports so the RT-6 and the books agree.
TechBrot does not prepare or file tax returns; we work with your CPA or EA. Your county changes the surtax rate in the file, not the service.
§ 04 · The scope
What we do — and what we don’t.
What TechBrot does
- Reconcile every account and close the books each month
- Maintain a Florida-correct chart of accounts and clean categorization
- Reconcile 6% + county surtax sales tax monthly so each return ties
- Keep the taxability of services and the corporate-tax position current for your CPA
- Keep fixed-asset records current for the tangible personal property return
- Deliver CPA-ready monthly financial statements
What your CPA does
- File the Florida sales tax, corporate income tax, or taxability of services
- File the tangible personal property return or handle valuation
- Represent you before the Florida Department of Revenue
- Provide legal or tax advice
- Step 1
Free file review
A QuickBooks ProAdvisor reviews your QuickBooks file and Florida situation at no cost. - Step 2
Written fixed-fee scope
Within 3 business days you get a written scope and fixed monthly fee. No hourly billing. - Step 3
Cleanup, if needed
If the file is behind, we bring it current to a CPA-ready standard before the monthly cadence begins. - Step 4
Monthly close
Your senior bookkeeper reconciles, closes, and hands CPA-ready statements to your CPA every month.
§ 06 · The advisory line
Automation handles the data entry. We handle the judgment.
The case for a monthly close in Florida is simple: the 6%+surtax sales tax, the taxability of services, and the corporate tax are only as accurate as the books behind them, and the tangible personal property return needs a current fixed-asset schedule. Close every month and all of it stays right — close once a year and you’re reconstructing under deadline.
Start with a reliable monthly close, then extend — when you’re ready — into fractional-CFO advisory, in coordination with your CPA.
§ 07 · Around this page
Around Florida.
Florida QuickBooks ProAdvisor & bookkeeping
The state page: services, industries, cities and the Florida tax terms in one place.Monthly bookkeeping, nationally
The national engagement this page is the Florida version of — same scope, same written fixed fee.Also in Florida
Florida cities
Not sure where your file stands? Start with the free QuickBooks file review · how Florida compares: state-by-state tax quirks.
§ 08 · Around the engagement
Before you engage anyone.
Bookkeeping cost calculator
An estimate of the monthly fee from your transaction volume, accounts, and payroll — the same inputs a written scope uses.
Open§ 09 · Common questions
Florida monthly bookkeeping questions.
What does Florida monthly bookkeeping include?
A real close of your books every month — reconciliation, clean categorization to a Florida-correct chart of accounts, 6%+surtax sales tax reconciled by county, service taxability handled, tangible personal property records maintained, and CPA-ready statements — in your own QuickBooks file, prepared by a senior bookkeeper who works in your software, or by a signed specialist practice when your books need one.
Why does a monthly close matter for Florida businesses?
Because the 6%+surtax sales tax, the taxability of services, and (for C-corps) the corporate tax are computed from your books. Closing every month keeps those figures accurate all year, so filing is a non-event and the annual tangible personal property return is a quick export — instead of reconstructing a year of records under deadline.
Do you work in my existing QuickBooks file?
Yes — your file, your data, in QuickBooks Online or hosted Desktop, with a senior bookkeeper assigned to your file, and every close reviewed by a Certified QuickBooks ProAdvisor before it reaches you. We can set up or migrate the file if needed.
What if my books are months behind?
We scope a one-time cleanup to bring the file current to a CPA-ready standard first, then start the monthly close so it stays current. Both are fixed-fee against a written scope.
How much does Florida monthly bookkeeping cost?
Fixed-fee against a written scope, never hourly. Monthly bookkeeping runs $500–$2,500+/mo by volume and accounts; a one-time bookkeeping cleanup beforehand runs $1,200–$15,000+. Exact fee in writing within 3 business days of a free discovery call and the file information needed to quote.
What does a virtual bookkeeper do in Florida?
The same monthly close described on this page, delivered remotely: reconciliation, clean categorization, the 6% sales tax and the county surtax set up by delivery county and reconciled, taxable service lines flagged, the corporate-tax position kept current where it applies, tangible personal property records maintained, payroll liabilities tied to your provider’s reports, and CPA-ready statements, all in your own QuickBooks file. Your books are prepared by a senior bookkeeper who works in your software, or by a signed specialist practice when your books need one, with every close reviewed by a Certified QuickBooks ProAdvisor before it reaches you.
Does remote bookkeeping really work for Florida businesses?
Yes. The work is done inside your QuickBooks file, so none of it needs an on-site visit: the county surtax is configured in QuickBooks, taxable services are flagged by line, the corporate tax (for C-corps) is computed by your CPA from the figures the books produce, payroll liabilities are tied to the quarterly RT-6, and documents arrive through bank feeds and a shared folder you own.
Checked against the Florida Department of Revenue.
Florida businesses start here