Illinois trucking accounting that keeps the IFTA records and the per-mile numbers straight.

Clean IFTA fuel-tax and mileage records and IRP apportioned-mileage records, per-mile cost with tractor and trailer depreciation on a fixed-asset schedule, owner-operator settlement reconciliation and 1099-vs-employee classification, driver payroll at Illinois’s flat 4.95% withholding, and Illinois net income tracked for the Personal Property Replacement Tax — in your own QuickBooks file across all 102 counties. We keep the records and the books; your CPA and IDOR compute and file.

We keep the records IFTA runs on. The International Fuel Tax Agreement requires a quarterly accounting of fuel purchased and miles driven in each member jurisdiction; we reconcile your fuel-card purchases against your ELD/dispatch mileage by state so the figures tie and the return is fully supportable.

The International Registration Plan apportions your registration fees across the states you run in by mileage, so it needs clean mileage records by jurisdiction. In Illinois the application uses the fleet’s mileage from the preceding July 1 to June 30, and every applicant must keep Individual Vehicle Mileage Records, which are not sent in but are kept for audit (92 Ill. Adm. Code 1010.720). We keep those records reconciled from your ELD and dispatch data so your IRP renewal and any audit are supportable. As with IFTA, we keep the records; the IRP filing and registration are handled by you or your registration service, not by us.

We tie tractor and trailer depreciation, maintenance, fuel, insurance, and driver pay to revenue miles, so you see real cost per mile, per truck, and per lane rather than a single fleet-wide average that hides the unprofitable equipment. The inputs come from your dispatch/TMS mileage, fuel-card data, settlements, and fixed-asset schedule — reconciled in your QuickBooks file every month.

We reconcile owner-operator settlements line by line and keep the books so the 1099-contractor-versus-employee classification is clean and consistent, because misclassification carries real payroll-tax and liability exposure. The classification itself is a legal and tax determination your CPA or counsel confirms; our role is the accounting that supports it, plus clean driver payroll with Illinois’s flat 4.95% withholding for your W-2 drivers.

Illinois is a national intermodal and logistics hub — Chicago’s rail yards, the CenterPoint intermodal complex near Joliet and Elwood, and the I-80 and I-55 corridors — so carriers based here routinely pick up activity, and sometimes nexus, in other states. That means income can be apportioned across states and you may have multi-state obligations. We organize the multi-state activity in your books so your CPA can determine apportionment and file correctly; we keep the records, not the multi-state filings.

No. TechBrot does not prepare or file tax returns; we work with your CPA or EA. TechBrot is a bookkeeping and advisory firm — we keep the books and the IFTA and IRP records CPA-ready for the Illinois income tax, the Personal Property Replacement Tax and any PTE election, and your CPA or fuel-tax/registration service files the IFTA and IRP returns.

Under IFTA, a carrier based in Illinois needs an Illinois IFTA license when it operates a qualified motor vehicle in two or more member jurisdictions. A qualified motor vehicle is one used, designed or maintained to carry people or property that has two axles and a gross or registered gross vehicle weight over 26,000 pounds, or three or more axles regardless of weight; recreational vehicles are excluded. In the books, the qualified units are flagged so their miles and fuel feed the quarterly IFTA summary, while smaller vehicles stay out of it. Whether a given vehicle qualifies is your call with your registration service; we keep the records that support it.