Independent bookkeeping & advisory firm · Serving clients nationwide, remotely
Reconstruct accurate, reconciled books from any starting point — categorization mistakes, missing reconciliations, broken bank feeds, multi-year backlogs, and commingled multi-entity files. Sales tax and county LIT withholding verified against your filed Indiana returns, and business personal property kept assessor-ready. A written timeline, often 2–8 weeks by complexity, fixed-fee, all 92 counties.
Indiana rule: every employer files the WH-3 annual withholding reconciliation by January 31, and a late WH-3 costs $10 per W-2, 1099 or K-1; cleanup reconciles the state and county withholding in QuickBooks to the WH-1s and WH-3 as filed. Source: Indiana DOR, withholding income tax.
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If your file needs our paid diagnostic first, its fee is credited in full against the cleanup. Either way, you get a fixed fee in writing before any work starts.
An Indiana bookkeeping cleanup fixes books recorded wrong, for a fixed fee of $1,200–$15,000+, often in 2–8 weeks. We reconcile each bank and credit-card account to source statements, investigate unmatched balances, document corrections and hand over a period-by-period exception register, with county income tax withholding and sales tax tied to your filed Indiana returns.
They took something that felt overwhelming to me as a first-year business owner and made it simple.
What stood out the most was TechBrot Inc’s attention to detail.
When cleanup is the right starting point, how it differs from QuickBooks file cleanup, what the eight workstreams reconcile, the two Indiana-specific checks, and how an engagement is scoped and priced — set out in full below.
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Every TechBrot cleanup covers these eight workstreams. Specific scope is tuned to your file during the diagnostic.
Every account reconciled against actual bank and credit-card statements, line by line, period by period. No “reconciliation” against live bank feeds alone — the statement is the source of truth.
Every transaction reviewed and categorized to the correct account. Uncategorized expenses cleared. Bank rules rebuilt to prevent the miscoding from regenerating.
Old undeposited funds investigated against bank deposits and open receipts matched, cleared, or documented. Clearing-account balances reconciled to zero or to a justified open total.
Duplicates identified across bank feeds, manual entries, and connected apps, then removed. Missing transactions reconstructed from source documents. Where several Indiana entities are commingled in one file, they’re separated into clean per-entity books.
Identified errors in closed periods corrected with documented journal entries — including A/R and A/P cleanup and clearing what landed in opening-balance equity. Adjustments mapped clearly for your tax preparer.
Payroll liabilities reconciled to filed returns. County local income tax (LIT) withholding reconciled across the 92-county matrix to your filed Indiana returns — county of residence on January 1, Form WH-4 on file, the 30-day nonresident safe harbor applied. Flat 7% sales-tax accruals reconciled to your filed Indiana returns.
Chart of accounts evaluated against your Indiana business model — sales-tax liability accounts and county LIT withholding categories added where missing, redundant accounts merged. CoA setup
Reconstructed P&L, balance sheet, and cash-flow statements — per entity where you run more than one — with business personal-property asset detail kept assessor-ready for the Form 103 and Form 104 filing. Written summary of every adjustment made, signed off by the ProAdvisor — 1099-ready vendor records included where relevant.
Every TechBrot cleanup follows the same four-phase sequence — same shape for a single-year cleanup or a multi-year recovery.
A 30-minute call to review your file, statements, and payroll records. Within 3 business days you receive a written fixed-fee scope — deliverables, timeline, pricing, the standard we’re holding to. No pitch.
Typical: 3 business daysReal reconciliation against actual statements. Categorization, undeposited funds, duplicates, A/R and A/P cleanup, entity separation, prior-period corrections, payroll and county LIT withholding verification, sales-tax reconciliation. The work happens here.
Typical: 2–6 weeksReconstructed financial statements produced. Quality review against the operating standard before delivery. Every adjustment documented for your records and for your CPA.
Typical: 3–5 business daysClean books delivered with a written summary of corrections. Continue with the same bookkeeper on monthly bookkeeping, or hand off to your existing CPA.
Optional: monthly engagementThe outcome of a cleanup isn’t cosmetic. Reconciled, accurate books unlock decisions you couldn’t make on bad data.
Every TechBrot cleanup is priced against a written scope before work begins. Indiana cleanups are scoped in three tiers. Final pricing depends on transaction volume, account count, payroll, number of entities, and complexity.
From $1,200
For: smaller Indiana businesses — 1 year, single entity, 2–3 bank accounts, no payroll or simple payroll.
Fixed-fee · scoped to months behind
For: active Indiana businesses — 12–24 months, payroll with county LIT withholding, multiple bank and credit accounts, 7% sales tax.
Fixed-fee · custom scope
For: Indiana businesses 2+ years behind, or operators with several commingled entities, inventory, multi-state nexus, or complex payroll.
Bookkeeping cleanup starts at $1,200; the Standard and Multi-year tiers are priced as a fixed fee against the written scope determined by the diagnostic — by months behind, account count, payroll, number of entities, and complexity. If your cleanup also runs into problems with the QuickBooks file itself — broken bank feeds, version conflicts, a file Intuit’s tools must repair first — see QuickBooks file cleanup; the two engagements can run together.
Bank feeds can import a transaction; they can’t tell you which prior-period entry is wrong, why a clearing account never zeroes, which entity a payment really belongs to, which county’s LIT rate a payroll record should withhold at, or that a sales-tax accrual won’t survive an Indiana review. Reconstructing clean books is judgment work, not data entry. Once your Indiana books are solid, ongoing monthly bookkeeping keeps them that way and fractional-CFO advisory turns them into decisions.
Checked against the Indiana Department of Revenue and the Indiana DLGF.
Every TechBrot cleanup is prepared by your TechBrot team, with every close reviewed by a Certified QuickBooks ProAdvisor, from diagnostic to handoff. You’ll know exactly who is working on your books, how to reach them, and what credentials they hold. Quality review backs every engagement. Every close is reviewed before it reaches you. Trust & methodology
The standard, every fileEvery engagement runs on three roles: a client advisor who scopes it and stays your point of contact, a senior bookkeeper who prepares your setup and monthly close in your software, and a Certified QuickBooks ProAdvisor who reviews every close before it reaches you. A U.S.-based bookkeeper is available on request; we can share their public directory profile with you.
Senior bookkeepers who specialize in rental portfolios and Xero, and specialist partner practices for trust accounting for law firms and CFO advisory. We bring the right one onto your engagement when your business calls for it, under the same standards and review.
Broken bank feeds, file corruption, list and version problems. Fixes the QuickBooks file itself — can be paired with bookkeeping cleanup.
The engagementOnce the books are clean, ongoing monthly bookkeeping keeps them that way. Real monthly close, real reconciliations, every close checked against TechBrot’s close standard.
The engagementIndiana’s 92-county local income tax (LIT) withholding matrix — county of residence on January 1, Form WH-4, the 30-day safe harbor — reconciled as part of cleanup.
The engagementWhen a books problem has become a tax problem, cleanup establishes the true numbers so your CPA or attorney can resolve it.
The engagementHow to tell whether the file needs a one-time cleanup, ongoing bookkeeping, or the cleanup first — and the cost logic of each order.
Read moreA scope-based estimate for a focused, standard, or complex cleanup from your months behind, number of accounts, and transaction volume.
The engagementNot sure where your file stands? Start with the free QuickBooks file review · how Indiana compares: state-by-state tax quirks.
Bookkeeping cleanup is a project-based engagement that reconstructs accurate financial records from a messy or unreconciled state. For an Indiana business it covers real bank and credit-card reconciliation against actual statements, categorization corrections, clearing undeposited funds, fixing duplicate and missing transactions, separating commingled entities, correcting prior-period errors, verifying payroll and county LIT withholding, reconciling sales tax, keeping business personal-property detail assessor-ready, and producing CPA-ready financial statements. It is distinct from QuickBooks file cleanup, which fixes the file itself.
A cleanup engagement often takes 2 to 8 weeks. A single-year cleanup for a small Indiana business with 2 to 3 bank accounts can take a few weeks. Multi-year or multi-entity cleanups involving payroll, inventory, or several commingled entities take longer. The timeline is fixed in a written scope before any work begins.
Cleanup is priced by scope, not by the hour, starting at $1,200. The fee is set by months behind, account count, payroll, number of entities, and complexity — a single-year single-entity cleanup sits at the lower end; multi-year or multi-entity reconstructions run higher. Every cleanup is fixed-fee against a written scope — for a quote, book a free file review or call (877) 751-5575. See the pricing scope section above for tier details.
Cleanup bookkeeping fixes the books — reconciliation, categorization, prior-period corrections, entity separation, and CPA-ready statements regardless of platform. QuickBooks cleanup fixes the QuickBooks file itself — broken bank feeds, file corruption, list and version problems. A file can need both: repair the file, then reconstruct the books on top of it.
Catch-up bookkeeping brings behind-but-structured books up to date by entering missed transactions and completing reconciliations through the current month. Cleanup is deeper: it corrects errors, fixes categorization, resolves reconciliation discrepancies, separates commingled entities, and reconstructs accurate records from a messy state. The two can be combined — clean up the existing periods, catch up the missing months, then transition to monthly bookkeeping.
Cleanup reconciles your payroll county LIT withholding to what was filed across Indiana’s 92-county matrix — LIT is set by county of residence on January 1, established on Form WH-4, with a 30-day safe harbor for short-stay nonresident work — and reconciles your flat 7% statewide sales-tax accruals to your filed Indiana returns.
Yes. TechBrot cleanup produces CPA-ready, lender-ready financial statements — reconciled to source documents with documented adjustments — the handoff includes reconciled account balances, documented corrections, unresolved exceptions and financial statements prepared from the agreed records. TechBrot is a bookkeeping and advisory firm and coordinates with your CPA, EA, and county assessor, who file; we do not file tax returns, the county LIT return, the sales-tax return, or the business personal-property return.
Tell us what’s wrong with the books. We’ll tell you whether cleanup, catch-up or monthly bookkeeping fits.
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