Independent bookkeeping & advisory firm · Serving clients nationwide, remotely
Investors, operators, brokerages, and property managers across the Indy metro and the IU and Purdue college-town rental markets — a blended P&L hides which building carries the portfolio. We set up entity-per-property books, owner-draw discipline, depreciation and 1031 coordination, short-term-rental reconciliation, and the county-LIT-by-residency wrinkle — all in your own QuickBooks file.
Per-property books, STR, 1031 — delivered by TechBrot, in your own QuickBooks file.
Indiana rule: a room rented for less than 30 days carries the county innkeeper’s tax on top of state sales tax, and a marketplace facilitator must collect and remit both; QuickBooks splits platform-remitted bookings from direct stays, which carry the liability. Source: Indiana DOR, county innkeeper’s tax.
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If your file needs our paid diagnostic first, its fee is credited in full against the cleanup. Either way, you get a fixed fee in writing before any work starts.
Indiana real estate accounting from TechBrot shows which property makes money: separate books or classes per property, clean owner draws, basis and depreciation per building, and 1031 coordination, in your own QuickBooks file, for a monthly fee of $500–$2,500+/mo. Short-term stays under 30 days carry the county innkeeper’s tax on top of state sales tax.
They took something that felt overwhelming to me as a first-year business owner and made it simple.
What stood out the most was TechBrot Inc’s attention to detail.
Portfolios that look fine on a blended P&L hide trouble when these go unmanaged. Knowing which one you’re in tells us where to start.
When every property’s income and expense lands in one combined ledger, you can’t see which building carries the portfolio and which bleeds once the mortgage and capex are counted. The fix is entity-per-property or per-property class tracking, so each property’s NOI, cash flow, and basis are separable and you make hold/sell/refi decisions on real numbers.
Owner draws mixed with operating cash, and short-term-rental income dumped in one bucket instead of reconciled by channel and property, make both the books and the tax picture unreliable — including which short stays the platform already taxed and which direct bookings still owe Indiana sales tax and the county innkeeper’s tax. The fix is clean owner-draw discipline and Airbnb/VRBO reconciliation by channel and property, so distributions and revenue are accurate and defensible.
Because county LIT is set by the owner’s county of residence, an out-of-county or out-of-state owner’s treatment differs — easy to get wrong — and a sloppy basis/depreciation trail wrecks a future 1031 or sale. The fix is correct LIT-by-residency handling, property-manager payroll mapped by county, and a clean basis and depreciation record per property.
Every engagement is scoped to your portfolio and entities, delivered in your own QuickBooks file by your TechBrot team, with every close reviewed by a Certified QuickBooks ProAdvisor.
Each property’s income, expense, mortgage, and cash flow tracked separately — by entity or class — so you see per-property NOI and which building actually pays.
Indiana QuickBooks setupClean owner-draw and distribution discipline and a monthly close with per-property statements your lender and partners can read.
Indiana monthly bookkeepingAirbnb and VRBO revenue reconciled by channel and property, with fees, payouts, and occupancy tracked, and direct stays of under 30 days carrying Indiana sales tax and the county innkeeper’s tax as their own liabilities, so STR income and tax are accurate.
Indiana reconciliationBasis and depreciation tracked per property and 1031-exchange timing recorded, coordinated with your CPA and qualified intermediary — we keep the records; the QI executes.
Indiana bookkeepingCounty LIT handled by the owner’s county of residence, and property-manager payroll mapped to each staffer’s county rate via Form WH-4, from the current DOR list.
County income tax helpSeparate commingled property books, rebuild per-property tracking, fix owner draws and basis, and reconcile to a CPA- and lender-ready baseline.
Indiana cleanupUsing different property-management software? If it exports to QuickBooks, we can work with it. Ask on a call.
Every Indiana real estate engagement follows the same four-phase rhythm — books accurate first, per-property visibility second, advisory third.
A 30-minute call to map your properties, entities, how you hold and distribute, your short-term-rental and 1031 picture, and owner residency. No pitch.
Configure entity-per-property tracking, owner-draw discipline, and basis schedules, plus a cleanup to separate commingled property books where needed.
Monthly reconciliation with per-property statements, short-term-rental channel reconciliation, basis tracking, and county-LIT payroll cadence.
Per-property NOI and portfolio reporting and, as you scale, acquisition, refi, and 1031 advisory alongside your CPA.
Once each property shows real NOI and your basis trail is clean, the question shifts from “are the books right?” to “what’s the next move?” Which property to hold, sell, or 1031, when a refinance pencils out, how cash flows across the portfolio, whether a college-town short-term rental beats a long-term lease — the decisions that separate Indiana operators who compound from those who stall.
That’s where real estate advisory comes in: a QuickBooks ProAdvisor who knows your per-property data turning it into acquisition, refi, and exchange strategy alongside your CPA. As automation handles routine entry, this judgment layer is where operators find their edge. Explore fractional CFO & advisory
Checked against Indiana DOR Sales Tax Information Bulletin #41 and the Indiana DOR.
Every engagement runs on three roles: a client advisor who scopes it and stays your point of contact, a senior bookkeeper who prepares your setup and monthly close in your software, and a Certified QuickBooks ProAdvisor who reviews every close before it reaches you. A U.S.-based bookkeeper is available on request; we can share their public directory profile with you.
Senior bookkeepers who specialize in rental portfolios and Xero, and specialist partner practices for trust accounting for law firms and CFO advisory. We bring the right one onto your engagement when your business calls for it, under the same standards and review.
County LIT handled by owner residency and property-manager payroll mapped so the right county rate applies and reconciles.
The engagementSeparate commingled property books, rebuild per-property tracking, then reconcile to a CPA- and lender-ready baseline.
The engagementHow TechBrot builds books for investors and operators nationally — scoped for Indiana on the call.
The engagementSee how TechBrot tailors accounting to the way your industry runs in Indiana.
The engagementNot sure where your file stands? Start with the free QuickBooks file review · how Indiana compares: state-by-state tax quirks.
Real estate runs on per-property profit — entity-per-property books, owner draws, basis and depreciation, and 1031 coordination — that a blended ledger can’t show. Indiana adds its own wrinkle: the county local income tax is set by the owner’s county of residence on January 1, so an out-of-county or out-of-state owner’s rental income is treated under a different county rate than a local owner’s. Add the IU and Purdue college-town short-term-rental markets, and the books need real structure. We build all of that into your QuickBooks file so the numbers are real and CPA-ready.
Yes. We configure entity-per-property or per-property class tracking so each building’s income, expenses, mortgage, and cash flow are separable, giving you real per-property NOI instead of a blended bottom line. That’s what lets you make hold, sell, refinance, or 1031 decisions on actual numbers, whether you own across the Indy metro or in the Bloomington and West Lafayette rental markets.
Indiana’s county local income tax (LIT) is set by the taxpayer’s county of residence on January 1, so the treatment of rental income depends on where the owner lives — an out-of-county or out-of-state owner is handled differently from a local one. We apply the correct current rate from the Indiana DOR list rather than a fixed figure, and we map any property-manager payroll to each staffer’s county rate via Form WH-4 so payroll reconciles.
Yes. We reconcile Airbnb and VRBO revenue by channel and property — fees, payouts, and occupancy — so short-term-rental income is accurate, and we track basis and depreciation per property and record 1031-exchange timing, coordinated with your CPA and qualified intermediary. Indiana taxes the stay itself: accommodations furnished for less than 30 consecutive days carry the 7% sales tax and the county innkeeper’s tax, and a marketplace facilitator must collect and remit both on its sellers’ behalf (DOR Sales Tax Information Bulletin #41), so we keep platform-remitted bookings apart from direct bookings, where you collect and owe the taxes, by property and county. We don’t execute the 1031 or file Indiana returns as agent.
Yes. For property managers we keep owner funds and operating cash clean and produce per-owner and per-property statements; for brokerages we track commission income, agent splits, and 1099s. Both carry the county-LIT payroll wrinkle for staff living across different counties, which we map from the current DOR rate list so payroll reconciles to the county return.
With a cleanup. We separate commingled property books, rebuild per-property tracking, fix owner draws and the basis and depreciation trail, reconcile short-term-rental channels, and reconcile to a CPA- and lender-ready baseline — then move into a monthly close with per-property reporting. Prefer to talk first? Call (877) 751-5575 and a client advisor will scope it with you.
Tell us how the business runs and where the books break. We’ll tell you which engagement fits your industry.
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