Monthly bookkeeping checklist
The month-end sequence — every bank and card account reconciled, bills and invoices current, payroll tied out — in the order that catches errors earliest.
OpenTexas
Texas monthly bookkeeping
Monthly bookkeeping that closes the books every month.
A real monthly close for Texas businesses — reconciliation, 8.25% sales tax reconciled, the franchise (margin) tax figures kept current, and CPA-ready statements — in your own QuickBooks® file, by your TechBrot team. Fixed-fee, all 254 counties.
Monthly bookkeeping: $500–$2,500+ a monthWhat sets the price
If your file needs our paid diagnostic first, its fee is credited in full against the cleanup. Either way, you get a fixed fee in writing before any work starts.
State rule
Texas rule: the state sales and use tax is 6.25%, and local taxes can add up to 2%, for a maximum combined rate of 8.25%; each monthly close ties the sales-tax liability to the return. Source: Texas Comptroller, sales and use tax.
§ The short version
Texas monthly bookkeeping is a real close every month in your own QuickBooks file: accounts reconciled, the sales-tax liability tied to each Comptroller report at up to 8.25% combined, and revenue, cost of goods sold and compensation kept current for the franchise tax. Fixed fee: $500–$2,500+/mo, set by volume and accounts.
They took something that felt overwhelming to me as a first-year business owner and made it simple.
What stood out the most was TechBrot Inc’s attention to detail.
Intuit QuickBooks Certification Level 2 and QuickBooks Workforce Certification,
§ 01 · Why monthly beats annual in Texas
Three Texas facts a monthly close keeps clean.
Closing every month keeps the margin tax, sales tax, and the BPP rendition accurate year-round — not reconstructed under deadline.
Monthly
A close every month, not a scramble in March
Monthly bookkeeping means the books are reconciled and closed each month — so the franchise (margin) tax figures and 8.25% sales tax are right all year, not reconstructed at filing time.8.25%
Sales tax reconciled every month
Texas sales & use tax (6.25% state + up to 2% local, via the Comptroller) is reconciled monthly so each return ties and nothing is owed by surprise.BPP
Fixed assets current year-round
Equipment, furniture, and inventory are kept current each month, so the annual business personal property rendition is a quick export, not a reconstruction. Valuation stays with your CPA.§ 02 · What a monthly close covers in Texas
A real close, every month, by one dedicated team.
Scoped to your business and delivered in your own QuickBooks file by your TechBrot team.
01
Monthly reconciliation & close
Every account reconciled and the month closed — clean categorization to a Texas-correct chart of accounts.Bookkeeping services
02
Sales tax reconciled monthly
8.25% sales tax reconciled each month so every Comptroller return ties and nothing is owed by surprise.Sales tax help
03
Margin-tax figures kept current
The franchise-tax position tracked monthly so your CPA can file accurately and the threshold is never a surprise.Franchise tax help
04
CPA-ready statements
P&L, balance sheet, and cash-flow delivered every month in a format your CPA can file from directly.Financial statements
05
Cleanup first, if needed
Behind by months? A one-time cleanup brings the file current before the monthly cadence begins.QuickBooks cleanup
06
Advisory, when ready
Once the close is reliable, fractional-CFO advisory on the global team — forecasting and cash-flow.Fractional CFO
§ 03 · Virtual and remote
A virtual bookkeeper for Texas: how remote monthly bookkeeping works
“Virtual” is how the monthly close on this page is delivered, not a lighter version of it. The work happens in your own QuickBooks Online or hosted Desktop file: bank and card data arrive through read-only feeds, receipts and statements go to a shared folder you own, and questions are handled by email and video call. You are the primary admin of your own QuickBooks file and can see every user and the audit log. Your books are prepared by a senior bookkeeper who works in your software, or by a signed specialist practice when your books need one. Every close is reviewed before it reaches you.
Two Texas obligations run through every remote close:
- Sales tax. Texas imposes a 6.25% state sales and use tax, and local taxes can add up to 2%, for a maximum combined rate of 8.25% (Texas Comptroller). The rates are set up in QuickBooks by location once; each month the sales-tax liability account is reconciled to what was charged, so the return filed with the Comptroller ties to the books.
- Payroll. Texas employers pay state unemployment tax to the Texas Workforce Commission, and quarterly wage reports and taxes are due by the last day of the month after each calendar quarter (Texas Workforce Commission). Payroll runs through your payroll provider; each month the payroll liability accounts are tied to its reports and to the deposits, so the quarterly report and the books agree.
TechBrot does not prepare or file tax returns; we work with your CPA or EA. Where your business sits in Texas changes the sales-tax rate in the file, not the service.
§ 04 · The scope
What we do — and what we don’t.
What TechBrot does
- Reconcile every account and close the books each month
- Maintain a Texas-correct chart of accounts and clean categorization
- Reconcile 8.25% sales tax monthly so each return ties
- Keep the franchise (margin) tax figures current for your CPA
- Keep fixed-asset records current for the BPP rendition
- Deliver CPA-ready monthly statements
What your CPA does
- File the Texas franchise (margin) tax or sales-tax returns
- File the business personal property rendition or handle valuation
- Represent you before the Texas Comptroller
- Provide legal or tax advice
- Step 1
Free file review
A QuickBooks ProAdvisor reviews your QuickBooks file and Texas situation at no cost. - Step 2
Written fixed-fee scope
Within 3 business days you get a written scope and fixed monthly fee. No hourly billing. - Step 3
Cleanup, if needed
If the file is behind, we bring it current to a CPA-ready standard before the monthly cadence begins. - Step 4
Monthly close
Your senior bookkeeper reconciles, closes, and hands CPA-ready statements to your CPA every month.
§ 06 · The advisory line
Automation handles the data entry. We handle the judgment.
The case for a monthly close in Texas is simple: the franchise (margin) tax and 8.25% sales tax are only as accurate as the books behind them, and the business personal property rendition needs a current fixed-asset schedule. Close every month and all three stay right — close once a year and you’re reconstructing under deadline.
Start with a reliable monthly close, then extend — when you’re ready — into fractional-CFO advisory, in coordination with your CPA.
§ 07 · Around this page
Around Texas.
Texas QuickBooks ProAdvisor & bookkeeping
The state page: services, industries, cities and the Texas tax terms in one place.Monthly bookkeeping, nationally
The national engagement this page is the Texas version of — same scope, same written fixed fee.Also in Texas
Texas cities
Not sure where your file stands? Start with the free QuickBooks file review · how Texas compares: state-by-state tax quirks.
§ 08 · Around the engagement
Before you engage anyone.
Bookkeeping cost calculator
An estimate of the monthly fee from your transaction volume, accounts, and payroll — the same inputs a written scope uses.
Open§ 09 · Common questions
Texas monthly bookkeeping questions.
What does Texas monthly bookkeeping include?
A real close of your books every month — reconciliation, clean categorization to a Texas-correct chart of accounts, 8.25% sales tax reconciled, the franchise (margin) tax figures kept current, business personal property records maintained, and CPA-ready statements — in your own QuickBooks file, prepared by a senior bookkeeper who works in your software, or by a signed specialist practice when your books need one.
Why does a monthly close matter for Texas businesses?
Because the franchise (margin) tax and 8.25% sales tax are computed from your books. Closing every month keeps those figures accurate all year, so filing is a non-event and the annual business personal property rendition is a quick export — instead of reconstructing a year of records under deadline.
Do you work in my existing QuickBooks file?
Yes — your file, your data, in QuickBooks Online or hosted Desktop, with a senior bookkeeper assigned to your file, and every close reviewed by a Certified QuickBooks ProAdvisor before it reaches you. We can set up or migrate the file if needed.
What if my books are months behind?
We scope a one-time cleanup to bring the file current to a CPA-ready standard first, then start the monthly close so it stays current. Both are fixed-fee against a written scope.
How much does Texas monthly bookkeeping cost?
Fixed-fee against a written scope, never hourly. Monthly bookkeeping runs $500–$2,500+/mo by volume and accounts; a one-time bookkeeping cleanup beforehand runs $1,200–$15,000+. Exact fee in writing within 3 business days of a free discovery call and the file information needed to quote.
What does a virtual bookkeeper do in Texas?
The same monthly close described on this page, delivered remotely: reconciliation, clean categorization, sales tax set up at the combined rate for each location (6.25% state plus up to 2% local) and reconciled, the franchise (margin) tax figures kept current, business personal property records maintained, payroll liabilities tied to your provider’s reports, and CPA-ready statements, all in your own QuickBooks file. Your books are prepared by a senior bookkeeper who works in your software, or by a signed specialist practice when your books need one, with every close reviewed by a Certified QuickBooks ProAdvisor before it reaches you.
Does remote bookkeeping really work for Texas businesses?
Yes. The work is done inside your QuickBooks file, so none of it needs an on-site visit: sales tax is configured by location in QuickBooks, the franchise (margin) tax is computed by your CPA from the figures the books produce, payroll liabilities are tied to your provider’s reports and the quarterly Texas Workforce Commission wage report, and documents arrive through bank feeds and a shared folder you own.
Checked against the Texas Comptroller of Public Accounts.
Texas businesses start here