Washington bookkeeping services — clean books, same bookkeeper, every month.
Monthly bookkeeping, cleanup, and catch-up for Washington businesses — every account reconciled, gross receipts sub-reconciled by Business & Occupation (B&O) classification (a gross-receipts tax with no deduction for costs — retailing 0.471%, wholesaling and manufacturing 0.484%, service tiered from 1.5% — plus the separate city B&O cities such as Seattle, Tacoma, Bellevue, and Everett levy on top), the combined sales/use tax charged and sub-reconciled by location (the 6.5% state rate plus local, destination-based), the records kept ready for the owner’s capital-gains tax (7%, plus 2.9% on gains over $1 million), payroll run with no state income-tax withholding (Washington has no income tax) and the WA payroll premiums reviewed (PFML at 1.13% for 2026; WA Cares at 0.58%, employee-paid), and CPA-ready statements delivered monthly by your TechBrot team, with every close reviewed by a Certified QuickBooks ProAdvisor in your own QuickBooks file. Fixed-fee, all 39 counties.
Accounting, cleanup, advisory — delivered by TechBrot, in your own QuickBooks file.
Washington rule: the Department assigns each excise tax account an annual, quarterly or monthly filing frequency (monthly at an annual tax liability of $4,801 or more), and monthly returns are due the 25th; each close ties the B&O and sales-tax liabilities to that Combined Excise Tax Return. Source: Washington Department of Revenue, filing frequencies and due dates.
What you can check before you sign
- Fixed fee, written first
- Your own QuickBooks file
- No hourly billing
If your file needs our paid diagnostic first, its fee is credited in full against the cleanup. Either way, you get a fixed fee in writing before any work starts.
The short version.
Washington taxes gross receipts through the Business & Occupation tax, with no deduction for costs: 0.471% for retailing, 0.484% for wholesaling and manufacturing. Washington bookkeeping services from TechBrot sub-reconcile receipts by B&O classification and sales tax by location every month, for a fixed $500–$2,500+/mo in your own QuickBooks file.
They took something that felt overwhelming to me as a first-year business owner and made it simple.
What stood out the most was TechBrot Inc’s attention to detail.
Complete monthly bookkeeping, not a partial service.
Every engagement is scoped to your business and delivered in your own QuickBooks file by your TechBrot team.
Transaction categorization & reconciliation
Every bank, credit-card, and merchant account categorized correctly and reconciled to statement, with accounts payable and receivable kept current — the foundation everything else depends on.
Clean chart of accounts
A chart of accounts structured for your Washington business — with gross-receipts tracking set up by Business & Occupation (B&O) classification (and by city where a local B&O applies), sales/use tax liability accounts so the correct combined rate by location ties out, and clean cost-basis records for the owner’s capital-gains reporting — so your reports are meaningful and tax prep is painless.
B&O tax, sales tax & payroll review
Washington has no income tax, so payroll carries no state income-tax withholding — but it runs two premiums we set up and reconcile: Paid Family & Medical Leave (1.13% for 2026) and WA Cares (0.58%, employee-paid), alongside federal, FICA, and state unemployment. The standout operational work is the Business & Occupation (B&O) tax: a gross-receipts tax owed by classification with no deduction for costs (retailing 0.471%, wholesaling and manufacturing 0.484%, a tiered service rate from 1.5%), plus the separate city B&O many cities such as Seattle, Tacoma, Bellevue, and Everett levy on top — so we track gross receipts by classification (and by city) and sub-reconcile them monthly. We also configure QuickBooks to charge the combined sales/use tax (the 6.5% state rate plus local, destination-based) correctly by location and sub-reconcile it (confirming the current combined rate against the Department of Revenue source before charging). You or your CPA file the B&O / Combined Excise Tax Return, the sales-tax return, and any city B&O return with the Washington Department of Revenue.
Monthly financial statements
A profit & loss, balance sheet, and cash-flow statement you can actually read — delivered on a predictable monthly cadence, not scrambled together at year-end — with clean cost-basis records kept ready for the owner’s capital-gains tax, per entity where you run more than one.
Year-end CPA handoff
Clean, documented, reconciled books delivered to your CPA at year-end — with gross receipts sub-reconciled by B&O classification, the combined sales/use tax sub-reconciled by location, and cost-basis records kept ready for the capital-gains tax — for faster, cheaper, audit-ready filing, with us coordinating directly.
Why Washington businesses keep their books with us.
Books prepared by your senior bookkeeper and reviewed against TechBrot’s written close standard, a fixed fee agreed in writing before any work starts, and the same bookkeeper on your file month after month. No fabricated outcomes — just how the engagement is built. How we work
- Checked before delivery
- Books reviewed before delivery — not a first-year hire learning on your file.
- 39 counties
- Served remotely across all 39 Washington counties — from Seattle’s cloud-and-tech and maritime economy to Tacoma’s port and logistics base, Spokane, Vancouver, Bellevue, Everett, and Kent — in your own QuickBooks Online file.
- Your TechBrot team
- Your senior bookkeeper is assigned to your file, and every close is reviewed against TechBrot’s written close standard.
- Free to start
- The discovery call and books review cost nothing, and you get a fixed-fee scope in writing before any work begins.
What we do — and what we don’t.
TechBrot bookkeeping
- Monthly bookkeeping, reconciliation & financial statements
- Cleanup & catch-up to a CPA-ready standard
- Gross-receipts sub-reconciliation by Business & Occupation (B&O) classification (and by city for city B&O)
- Combined sales/use tax sub-reconciliation by location (6.5% state + local, destination-based)
- Cost-basis records kept ready for the owner’s capital-gains tax (7%, plus 2.9% on gains over $1 million)
- No-state-withholding payroll review with the WA premiums (PFML + WA Cares) applied
- QuickBooks management — Online (default) & Desktop
- Year-end handoff to your CPA
Your CPA
- Files your federal income-tax returns (Washington has no income tax)
- Files the B&O tax / Combined Excise Tax Return
- Files the sales-tax return, the capital-gains tax & any city B&O return
- Represents you before the Washington Department of Revenue
- Formal tax planning & opinions
- We coordinate directly — bookkeeper vs accountant
What a Washington monthly close has to capture.
A monthly close is only useful if it produces what Washington will actually ask for. These four are what the close carries here, so the filings come out of the books rather than being rebuilt around them.
Revenue split by B&O classification
Classification sets the rate, and there is no cost deduction to soften an error.
Payroll without state income-tax withholding
Which moves the monthly effort onto B&O and sales tax.
Destination rates applied per sale
Reconciled to where the customer received the goods.
Owner-level data kept available
The capital-gains filing sits outside the books but draws on them.
Figures maintained against Washington’s own published sources. The national method is on monthly bookkeeping ; the Washington picture is on the Washington page .
Four steps to clean books.
Every Washington engagement follows the same rhythm — books accurate first, monthly cadence second, advisory third.
- Step 1
Books review
A free discovery call and a look at your current books and your Washington situation — volume, accounts, number of entities, your B&O classifications and any city B&O exposure, where your combined sales/use rates land by location, how your cost-basis records should be kept ready for the capital-gains tax, where your multi-state footprint runs, and where things are breaking. No pitch.
- Step 2
Written scope
A fixed-fee proposal within 3 business days — cleanup, monthly bookkeeping, or both — with the price in writing before any work starts.
- Step 3
Cleanup if needed
If your books are behind or messy — or commingled across entities, with gross receipts never tracked by B&O classification, a single sales-tax rate that missed the local destination-based layers, or cost-basis records too tangled to support the owner’s capital-gains reporting — your senior bookkeeper gets the file accurate and reconciled to a CPA-ready standard first.
- Step 4
Monthly cadence
The same bookkeeper, the same file, every month — reconciled accounts, gross receipts sub-reconciled by B&O classification, the combined sales/use tax sub-reconciled by location, cost-basis records kept ready for the capital-gains tax, statements delivered, with a clean year-end handoff to your CPA.
Automation handles the data entry. We handle the judgment.
Bank feeds can import a transaction; they can’t tell you a customer is slow-paying, a margin is shrinking, that your gross receipts have moved into a higher B&O service tier, that a sale in another city carries a different combined sales/use rate or its own city B&O — or that the owner is about to trigger the capital-gains tax on a sale. Clean books are the foundation — judgment is the value.
Once your Washington books are solid, the question shifts from “are the books right?” to “what do they tell me to do next?” That’s where fractional-CFO advisory turns reconciled books into cash-flow planning and real decisions. Explore fractional CFO & advisory
Checked against the Washington Department of Revenue and its Business & Occupation (B&O) tax guidance.
Your TechBrot team.
Every engagement runs on three roles: a client advisor who scopes it and stays your point of contact, a senior bookkeeper who prepares your setup and monthly close in your software, and a Certified QuickBooks ProAdvisor who reviews every close before it reaches you. A U.S.-based bookkeeper is available on request; we can share their public directory profile with you.
Specialists when your books need them.
Senior bookkeepers who specialize in rental portfolios and Xero, and specialist partner practices for trust accounting for law firms and CFO advisory. We bring the right one onto your engagement when your business calls for it, under the same standards and review.
Around Washington.
Washington QuickBooks ProAdvisor & bookkeeping
The state page: services, industries, cities and the Washington tax terms in one place.Bookkeeping services, nationally
The national engagement this page is the Washington version of — same scope, same written fixed fee.Also in Washington
Not sure where your file stands? Start with the free QuickBooks file review · how Washington compares: state-by-state tax quirks.
Washington bookkeeping services questions.
What do Washington bookkeeping services actually include?
Monthly bookkeeping for a Washington business includes categorizing and reconciling every bank, credit-card, and merchant account; maintaining a clean chart of accounts; tracking gross receipts and sub-reconciling them by Business & Occupation (B&O) classification (and by city where a local B&O applies); charging and sub-reconciling the combined sales/use tax by location (the 6.5% state rate plus local, destination-based); keeping clean cost-basis records ready for the owner’s capital-gains tax (7%, plus 2.9% on gains over $1 million); running payroll with no state income-tax withholding but the WA premiums applied (Paid Family & Medical Leave and WA Cares); producing a monthly profit & loss, balance sheet, and cash-flow statement; and preparing year-end books for your CPA. TechBrot delivers this fixed-fee, with a senior bookkeeper assigned to your file, and every close reviewed by a Certified QuickBooks ProAdvisor before it reaches you.
How much do bookkeeping services cost in Washington?
Ongoing monthly bookkeeping starts at $500/mo, set by transaction volume, number of accounts and entities, employee count, the number of sales-tax jurisdictions you report, your B&O classifications and any city B&O exposure, and your multi-state footprint — not by the hour. If your books are behind or messy, a one-time bookkeeping cleanup or catch-up (bookkeeping cleanup from $1,200, catch-up from $2,000) comes first. You get the scope and the fixed price in writing before any work starts.
Do I need a bookkeeper or an accountant for my Washington business?
Most Washington businesses need bookkeeping first — clean, current, reconciled books — and an accountant or CPA second, for filing, tax strategy, and the B&O / Combined Excise Tax Return and the sales-tax return. TechBrot provides the bookkeeping (and QuickBooks work) and coordinates with your CPA, who files. If you’re not sure which you need, that’s exactly what the discovery call sorts out.
Can you clean up my books before starting monthly service?
Yes — that’s the standard path. We scope and complete a one-time cleanup or catch-up to get your books accurate and reconciled to a CPA-ready standard — including separating entities where they’ve been commingled in one file, reconstructing gross receipts by B&O classification (and by city) so the right classifications are visible, fixing a single sales-tax rate that missed the local destination-based layers, and cleaning up cost-basis records so the owner’s capital-gains reporting is supportable — then roll directly into monthly bookkeeping so they stay that way. You’re never left with a half-fixed file.
How do you handle the Washington B&O tax and sales tax in the books?
Washington has no income tax, so the standout operational complexity is the Business & Occupation (B&O) tax — a gross-receipts tax owed by classification with no deduction for costs, so even a low-margin or break-even business owes it. Verified rates run 0.471% for retailing, 0.484% for wholesaling and manufacturing, and a tiered service rate from 1.5% (rising for larger businesses); many cities such as Seattle, Tacoma, Bellevue, and Everett also levy their own city B&O on top, administered by the city, not the state. We configure QuickBooks to track gross receipts by B&O classification (and by city where a local B&O applies) and sub-reconcile them monthly. Separately, the combined sales/use tax is the 6.5% state rate plus local, destination-based — so we charge the correct combined rate by location and sub-reconcile the liability (confirming the current rate against the Department of Revenue source before charging). We prepare the numbers; you or your CPA file the B&O / Combined Excise Tax Return, the sales-tax return, and any city B&O return with the Washington Department of Revenue.
How do we start Washington bookkeeping services?
Start with a free discovery call, or call (877) 751-5575. We review your current books and your situation — your B&O classifications and any city B&O exposure, where your combined sales/use rates land by location, how your cost-basis records should be kept ready for the capital-gains tax, where your multi-state footprint runs — determine whether you need cleanup, monthly service, or both, and send a written fixed-fee proposal within 3 business days. Work starts on the date in your written scope.
One call tells you exactly where your books stand.
Tell us what’s wrong with the books. We’ll tell you whether cleanup, catch-up or monthly bookkeeping fits.
What happens when you callReady for Washington bookkeeping you don’t have to think about?
Tell us where the books stand, and we’ll tell you which engagement fits.
Or send the details instead