Washington · Bookkeeping Services
Washington bookkeeping services — clean books, same bookkeeper, every month.
Monthly bookkeeping, cleanup, and catch-up for Washington businesses — every account reconciled, gross receipts sub-reconciled by Business & Occupation (B&O) classification (a gross-receipts tax with no deduction for costs — retailing 0.471%, wholesaling and manufacturing 0.484%, service tiered from 1.5% — plus the separate city B&O cities such as Seattle, Tacoma, Bellevue, and Everett levy on top), the combined sales/use tax charged and sub-reconciled by location (the 6.5% state rate plus local, destination-based), the records kept ready for the owner’s 7% capital-gains tax, payroll run with no state income-tax withholding (Washington has no income tax) and the WA payroll premiums reviewed (PFML at 1.13% for 2026; WA Cares at 0.58%, employee-paid), and CPA-ready statements delivered monthly by a named Certified ProAdvisor in your own QuickBooks file. Fixed-fee, all 39 counties.
Accounting, cleanup, advisory — we match the right expert to your books.
Certified by Intuit
Real credentials held by our firm and operators — verification available on request.
The short version.
Washington bookkeeping services from TechBrot keep your books clean, current, and reconciled — every bank, credit-card, and merchant account categorized, gross receipts tracked and sub-reconciled by Business & Occupation (B&O) classification (a gross-receipts tax with no deduction for costs — retailing 0.471%, wholesaling and manufacturing 0.484%, service tiered from 1.5%, plus the separate city B&O that cities such as Seattle, Tacoma, Bellevue, and Everett levy on top), the combined sales/use tax sub-reconciled by location (the 6.5% state rate plus local, destination-based), and clean records kept ready for the owner’s 7% capital-gains tax, with CPA-ready monthly financial statements produced by a named Certified ProAdvisor on the same file. Behind or messy? A one-time cleanup or catch-up comes first, then ongoing monthly bookkeeping. Fixed-fee against a written scope (monthly from $400/mo; cleanup from $1,200). We run the books in QuickBooks Online — in your own file — and coordinate with your CPA. We’re not a CPA firm: we deliver the books; your CPA files. Served remotely across all 39 Washington counties, from Seattle’s cloud-and-tech and maritime economy to Tacoma’s port and logistics base, Spokane, Vancouver, Bellevue, Everett, and Kent.
Reviewed by the Certified QuickBooks ProAdvisor team at TechBrot Inc., an independent firm — not affiliated with Intuit Inc. Washington references (no individual or corporate income tax, so payroll carries no state income-tax withholding; the Business & Occupation (B&O) tax — a gross-receipts tax levied by classification with no deduction for costs, at 0.471% retailing, 0.484% wholesaling and manufacturing, and a tiered service rate from 1.5%, plus the separate city B&O levied by cities such as Seattle, Tacoma, Bellevue, and Everett; the combined sales/use tax — a 6.5% state rate plus local, destination-based; the 7% tax on long-term capital gains above the standard deduction; and the Washington payroll premiums — Paid Family & Medical Leave at 1.13% for 2026 and WA Cares at 0.58%, employee-paid) reflect rules current as of the review date and are reviewed periodically; specific combined local sales-tax rates and city B&O rates are framed qualitatively. TechBrot does not file Washington returns, the B&O / Combined Excise Tax Return, the sales-tax return, the capital-gains tax, or any city B&O return.
Washington bookkeeping services, in five questions.
What are Washington bookkeeping services?
Washington bookkeeping services are the ongoing recording, reconciling, and reporting of a Washington business’s finances — bank and card reconciliation, a clean chart of accounts, AR/AP tracking, gross receipts sub-reconciled by Business & Occupation (B&O) classification (a gross-receipts tax with no deduction for costs, plus the separate city B&O cities such as Seattle and Tacoma levy on top), combined sales/use tax sub-reconciliation by location (the 6.5% state rate plus local, destination-based), clean records kept ready for the owner’s 7% capital-gains tax, payroll reviewed with no state income-tax withholding but the WA premiums applied (PFML and WA Cares), and monthly CPA-ready statements. TechBrot delivers them fixed-fee in your own QuickBooks Online file, with a named Certified ProAdvisor on the same file every month.
What do they cost in Washington?
Ongoing monthly bookkeeping starts at $400/mo, set by transaction volume, number of accounts and entities, employee count, the number of sales-tax jurisdictions you report, your B&O classifications and any city B&O exposure, and your multi-state footprint — not by the hour. If you’re behind, a one-time cleanup or catch-up (from $1,200) comes first. All fixed-fee, priced in writing before work begins. See pricing.
Bookkeeper or accountant — which do I need?
Most Washington businesses need bookkeeping first (clean, current, reconciled books) and a CPA second (filing, tax strategy, the B&O / Combined Excise Tax Return and the sales-tax return). TechBrot does the bookkeeping and QuickBooks work and coordinates with your CPA, who files. Not sure which you need? That’s exactly what the discovery call sorts out. Bookkeeper vs accountant →
Can you clean up my books first?
Yes — the standard path is a one-time cleanup or catch-up to a CPA-ready standard — including untangling commingled multi-entity files, gross receipts that were never tracked by B&O classification (or by city for city B&O), a single sales-tax rate that missed the local, destination-based layers, and cost-basis records too tangled to support the owner’s capital-gains reporting — then ongoing monthly service so the books never drift again.
Same bookkeeper every month?
Yes — a named Certified ProAdvisor stays on your file, not rotated, anonymous staff. Continuity is why errors get caught early and the books reflect how your Washington business actually runs — tracking gross receipts by B&O classification, charging the combined sales/use tax across multiple jurisdictions, employing staff under the WA payroll premiums, or keeping cost-basis records ready for the capital-gains tax.
Complete monthly bookkeeping, not a partial service.
Every engagement is scoped to your business and delivered in your own QuickBooks file by a named Certified ProAdvisor.
Transaction categorization & reconciliation
Every bank, credit-card, and merchant account categorized correctly and reconciled to statement, with accounts payable and receivable kept current — the foundation everything else depends on.
Clean chart of accounts
A chart of accounts structured for your Washington business — with gross-receipts tracking set up by Business & Occupation (B&O) classification (and by city where a local B&O applies), sales/use tax liability accounts so the correct combined rate by location ties out, and clean cost-basis records for the owner’s capital-gains reporting — so your reports are meaningful and tax prep is painless.
B&O tax, sales tax & payroll review
Washington has no income tax, so payroll carries no state income-tax withholding — but it runs two premiums we set up and reconcile: Paid Family & Medical Leave (1.13% for 2026) and WA Cares (0.58%, employee-paid), alongside federal, FICA, and state unemployment. The standout operational work is the Business & Occupation (B&O) tax: a gross-receipts tax owed by classification with no deduction for costs (retailing 0.471%, wholesaling and manufacturing 0.484%, a tiered service rate from 1.5%), plus the separate city B&O many cities such as Seattle, Tacoma, Bellevue, and Everett levy on top — so we track gross receipts by classification (and by city) and sub-reconcile them monthly. We also configure QuickBooks to charge the combined sales/use tax (the 6.5% state rate plus local, destination-based) correctly by location and sub-reconcile it (confirming the current combined rate against the Department of Revenue source before charging). You or your CPA file the B&O / Combined Excise Tax Return, the sales-tax return, and any city B&O return with the Washington Department of Revenue.
Monthly financial statements
A profit & loss, balance sheet, and cash-flow statement you can actually read — delivered on a predictable monthly cadence, not scrambled together at year-end — with clean cost-basis records kept ready for the owner’s capital-gains tax, per entity where you run more than one.
Year-end CPA handoff
Clean, documented, reconciled books delivered to your CPA at year-end — with gross receipts sub-reconciled by B&O classification, the combined sales/use tax sub-reconciled by location, and cost-basis records kept ready for the capital-gains tax — for faster, cheaper, audit-ready filing, with us coordinating directly.
Why Washington businesses keep their books with us.
No fabricated outcomes — just how the engagement is built. These are the things Washington owners tell us made the difference.
Team experience
Books reviewed by a team with decades of combined operational accounting experience — not a first-year hire learning on your file.
39 counties
Served remotely across all 39 Washington counties — from Seattle’s cloud-and-tech and maritime economy to Tacoma’s port and logistics base, Spokane, Vancouver, Bellevue, Everett, and Kent — in your own QuickBooks Online file.
One named bookkeeper
A named Certified ProAdvisor stays on your file every month — never rotated, anonymous staff.
Free to start
The discovery call and books review cost nothing, and you get a fixed-fee scope in writing before any work begins.
What we do — and what we don’t.
TechBrot bookkeeping
- Monthly bookkeeping, reconciliation & financial statements
- Cleanup & catch-up to a CPA-ready standard
- Gross-receipts sub-reconciliation by Business & Occupation (B&O) classification (and by city for city B&O)
- Combined sales/use tax sub-reconciliation by location (6.5% state + local, destination-based)
- Cost-basis records kept ready for the owner’s 7% capital-gains tax
- No-state-withholding payroll review with the WA premiums (PFML + WA Cares) applied
- QuickBooks management — Online (default) & Desktop
- Year-end handoff to your CPA
Your CPA
- Files your federal income-tax returns (Washington has no income tax)
- Files the B&O tax / Combined Excise Tax Return
- Files the sales-tax return, the capital-gains tax & any city B&O return
- Represents you before the Washington Department of Revenue
- Formal tax planning & opinions
- We coordinate directly — bookkeeper vs accountant →
Four steps to clean books.
Every Washington engagement follows the same rhythm — books accurate first, monthly cadence second, advisory third.
Books review
A free discovery call and a look at your current books and your Washington situation — volume, accounts, number of entities, your B&O classifications and any city B&O exposure, where your combined sales/use rates land by location, how your cost-basis records should be kept ready for the capital-gains tax, where your multi-state footprint runs, and where things are breaking. No pitch.
Written scope
A fixed-fee proposal within 3 business days — cleanup, monthly bookkeeping, or both — with the price in writing before any work starts.
Cleanup if needed
If your books are behind or messy — or commingled across entities, with gross receipts never tracked by B&O classification, a single sales-tax rate that missed the local destination-based layers, or cost-basis records too tangled to support the owner’s capital-gains reporting — your named Certified ProAdvisor gets the file accurate and reconciled to a CPA-ready standard first.
Monthly cadence
The same bookkeeper, the same file, every month — reconciled accounts, gross receipts sub-reconciled by B&O classification, the combined sales/use tax sub-reconciled by location, cost-basis records kept ready for the capital-gains tax, statements delivered, with a clean year-end handoff to your CPA.
Automation handles the data entry. We handle the judgment.
Bank feeds can import a transaction; they can’t tell you a customer is slow-paying, a margin is shrinking, that your gross receipts have moved into a higher B&O service tier, that a sale in another city carries a different combined sales/use rate or its own city B&O — or that the owner is about to trigger the 7% capital-gains tax on a sale. Clean books are the foundation — judgment is the value.
Once your Washington books are solid, the question shifts from “are the books right?” to “what do they tell me to do next?” That’s where fractional-CFO advisory turns reconciled books into cash-flow planning and real decisions. Explore fractional CFO & advisory →
Reviewed by the TechBrot Certified ProAdvisor team.
Reviewed and maintained by the accounting team at TechBrot Inc., an independent Certified QuickBooks ProAdvisor and bookkeeping firm serving Washington businesses remotely across all 39 counties — Seattle’s cloud-and-tech and maritime economy, Tacoma’s port and logistics base, Spokane, Vancouver, Bellevue, Everett, and Kent. Pricing reflects TechBrot’s Washington engagement ranges; Washington references — no individual or corporate income tax (so payroll carries no state withholding), the Business & Occupation (B&O) tax, a gross-receipts tax levied by classification with no deduction for costs (retailing 0.471%, wholesaling and manufacturing 0.484%, a tiered service rate from 1.5%) plus the separate city B&O levied by cities such as Seattle, Tacoma, Bellevue, and Everett, the combined sales/use tax of a 6.5% state rate plus local (destination-based), the 7% capital-gains tax on owners, and the Washington payroll premiums — Paid Family & Medical Leave at 1.13% for 2026 and WA Cares at 0.58% (employee-paid) — reflect rules current as of the date below and are reviewed periodically against the Washington Department of Revenue; specific combined city and county sales-tax rates and city B&O rates are never quoted as a fixed percentage and are confirmed against the Department of Revenue source before charging. TechBrot provides bookkeeping and QuickBooks work and coordinates with your CPA, EA, and the Washington Department of Revenue; we do not file Washington returns, the B&O / Combined Excise Tax Return, the sales-tax return, the capital-gains tax, or any city B&O return, and do not represent clients before tax authorities.
Reviewer
Certified QuickBooks ProAdvisor team · decades of combined operational accounting experience
Standards
Fixed-fee, written scope before work · delivered in your own QuickBooks file
Out of scope
No tax-filing or representation claims · the B&O / Combined Excise Tax Return, the sales-tax return, the capital-gains tax & any city B&O return coordinated with your CPA/EA and the Washington Dept of Revenue
Independence
Independent Certified QuickBooks ProAdvisor firm · Not affiliated with Intuit Inc. · Not a registered agent
Talk to a ProAdvisor
One call tells you exactly where your books stand.
No form, no sales script. You speak with a Certified QuickBooks ProAdvisor who has looked at files like yours — and you get a written fixed-fee scope within one business day.
(877) 751-5575Mon–Fri · we reply the same business day
- You talk to a ProAdvisorA real Certified QuickBooks ProAdvisor — not a call centre.
- We review your fileWe look at what’s actually in your QuickBooks and what it needs.
- You get a written scopeA fixed fee in writing within 3 business days. Then you decide.
Washington bookkeeping services questions.
What do Washington bookkeeping services actually include?
How much do bookkeeping services cost in Washington?
Do I need a bookkeeper or an accountant for my Washington business?
Can you clean up my books before starting monthly service?
How do you handle the Washington B&O tax and sales tax in the books?
Will the same person handle my books every month?
How do we start Washington bookkeeping services?
Ready for Washington bookkeeping you don’t have to think about?
Book a free books review. We’ll tell you honestly whether you need cleanup, monthly service, or both, and send a written fixed-fee quote within 3 business days. No pitch. Independent firm — does not file Washington returns, the B&O / Combined Excise Tax Return, the sales-tax return, or any city B&O return; coordinates with your CPA.