Bank & card reconciliation
Every bank and credit-card account in scope reconciled monthly — the count of accounts is one of the four things that sets your tier.
Pricing · Monthly bookkeeping
Monthly bookkeeping pricing, by the tier.
Monthly bookkeeping runs $500–$2,500+/mo as a fixed monthly fee against a written scope — never hourly. This page is the price grain: the four tiers, exactly what moves you between them, and what’s included at each. Your exact fixed fee is quoted in writing within 3 business days of a free discovery call and the file information needed to quote.
$500–$2,500+/mo
Or send the details insteadIf your file needs our paid diagnostic first, its fee is credited in full against the cleanup. Either way, you get a fixed fee in writing before any work starts.
§ 01 · TL;DR
§ TL;DR
Monthly bookkeeping at TechBrot runs $500–$2,500+/mo as one fixed monthly fee, never hourly. Four tiers, by monthly transactions: Starter $500–$700 (up to about 30), Core $700–$950 (under about 100), Standard $950–$1,400 (about 100 to 500, with payroll) and Complex $1,500–$2,500+ (500 or more). The written scope sets the fee.
They took something that felt overwhelming to me as a first-year business owner and made it simple.
What stood out the most was TechBrot Inc’s attention to detail.
Intuit QuickBooks Certification Level 2 and QuickBooks Workforce Certification,
§ 02 · What sets your tier
Four factors move the number.
- STEP 1
Transaction volume
per month
- STEP 2
Bank & card accounts
how many to reconcile
- STEP 3
Payroll
in scope or not
- STEP 4
Number of entities
one file per entity
These four factors are what the free discovery call surfaces — nothing about your industry or revenue alone sets the price. The written scope reflects exactly where you land.
§ 03 · The four tiers
Where monthly bookkeeping lands.
The same fixed-fee model at every tier — what changes is volume, accounts, payroll, and entities. The transaction counts are guidance for placing yourself before the call; your exact fee is quoted in writing.
Monthly · 1 of 4
Starter
$500–$700/mo
For up to about 30 transactions a month, one or two accounts, no payroll.
Typical profile: A solo or small single-entity business — one operating account, one card, modest volume, books kept current month to month.
Monthly · 2 of 4
Core
$700–$950/mo
For about 31 to 100 transactions a month, up to four accounts.
Typical profile: A single-entity business with more activity than Starter allows, still under about 100 transactions a month.
Monthly · 3 of 4
Standard
$950–$1,400/mo
For about 101 to 500 transactions a month, up to about six accounts, payroll recorded. Still a single entity, or a primary entity with light inter-account activity.
Typical profile: An established small business — multiple accounts, recurring payroll, steady volume, monthly reports a stakeholder actually reads.
Monthly · 4 of 4
Complex
$1,500–$2,500+/mo
For 501 to 1,000 transactions a month, up to about ten accounts; inventory, several entities and several states are priced as add-ons. Each entity is its own file and close; class, location, or department tracking has to tie out.
Typical profile: A multi-entity group or higher-volume operation — several files, inter-entity activity, and reporting that has to consolidate cleanly.
The written scope sets the fee.
Representative profiles only — they illustrate the factors, not a guaranteed quote. Rental-property bookkeeping: Rental portfolios are priced a home: $36–$42 with property-manager statements, $42–$49 self-managed, minimum $600 a month. A 40-home portfolio typically runs $1,450–$1,950 a month. Behind on the books before a recurring engagement can start? That’s a one-time cleanup or catch-up, priced separately.
Comparing with Intuit’s own Live Bookkeeping service? Intuit sets and publishes its prices. How an independent firm differs.
§ 04 · Rate card
The rate card, in plain text.
TechBrot rate card (fixed fees, U.S. dollars). In effect from October 17, 2026.
We price monthly bookkeeping on your transactions a month (bank, card and payout lines across all accounts), not on your spending.
Monthly bookkeeping: 30 or fewer transactions, 1–2 accounts, no payroll: $500–$700 · 31–100: $700–$950 (4 accounts included) · 101–250: $950–$1,150 · 251–500: $1,150–$1,400 (6 accounts and payroll recording included) · 501–1,000: $1,500–$2,500 (10 accounts included) · more than 1,000: priced after a short call.
Add-ons a month: each account beyond the included number $50–$75 · payroll recorded (Core) $100–$150 · payroll run by us $150–$250 (1–5 people), $250–$400 (6–15 people), $400–$600 (16–30 people), $600–$800 (31–50 people) · each additional entity $350–$700 · inventory $250–$500 · class or location tracking $100–$250 · sales-tax filing $250–$350 (1 state), $350–$900 (2–5 states), $900–$1,500 (6–10 states) · law-firm trust (IOLTA) accounting $400–$700 per trust account · construction job costing $200–$350 (up to 10 active jobs), $350–$600 (11–30 active jobs).
Rental portfolios: $36–$42 a home with property-manager statements, $42–$49 self-managed, minimum $600 a month. A 40-home portfolio typically runs $1,450–$1,950 a month.
One-time work: cleanup = months × 25–35% of the monthly fee × 1.0 (reconciled), 1.25 (partly) or 1.6 (never reconciled), from $1,200 · catch-up = months behind × 60–90% of the monthly fee, from $2,000 · QuickBooks setup $750–$5,000+ · migration from Desktop $2,500–$10,000+ · focused diagnostic from $450, credited in full against the cleanup · sales-tax nexus review $500 for up to 3 states, plus $100 for each further state, never more than $3,000.
Advisory: outsourced controller $1,800–$5,000 a month on top of monthly bookkeeping; fractional CFO $3,500–$8,000+ a month. Books review session from $250 a session.
Ranges are estimates; the written scope sets the fee. We do not quote QuickBooks subscription prices; Intuit sets those.
§ 05 · What’s included
What every monthly tier includes.
The recurring close work in every tier. Higher tiers do more of it, across more accounts and entities — the deliverables themselves don’t change.
Transaction categorization
Every transaction coded to a maintained chart of accounts inside your own QuickBooks file — never a parallel system.
Monthly financial statements
P&L, balance sheet, and cash-flow delivered on a fixed monthly cadence, in a format your stakeholders can read.
Your TechBrot team
Every close is reviewed by a Certified QuickBooks ProAdvisor before it reaches you.
Questions, no meter
Ask anything within the engagement — the fixed monthly fee means there’s no hourly clock on your own bookkeeper.
Year-end CPA handoff
Your year-end package for your CPA is priced in your written scope. Tax filing itself is your CPA’s scope, not ours.
What the bookkeeping work actually is — the monthly close in detail — lives on the monthly bookkeeping service page. This page is the price; that page is the work.
§ 06 · Why fixed-fee
Why monthly bookkeeping is fixed-fee, not hourly.
Bookkeepers commonly bill hourly, and for recurring monthly work that is exactly backwards. The monthly close is the same shape every month — the same reconciliations, the same categorization, the same reports. Pricing predictable work by the hour just means your invoice swings with someone else’s pace, and you can’t budget the one line item that should be the most stable on your books.
TechBrot prices monthly bookkeeping as a fixed monthly fee against a written scope. You know the number before the first close, and it doesn’t move month to month. Ask questions, send documents, call when something comes up — there’s no meter on your own bookkeeper. If your business genuinely changes — you add an entity, take on payroll, your volume jumps a tier — the fee is re-quoted and re-approved in writing before anything changes. You are never surprised by an invoice.
This works because the close is delivered by a QuickBooks ProAdvisor efficient enough to price it confidently. The fixed monthly fee is a statement of competence: we know how long a clean monthly close takes at your volume, so we can quote it. Month to month; either side can end it with 30 days' written notice.
§ 07 · How other firms price
What the market charges vs. what we charge and why.
How other firms price monthly bookkeeping, as their own pages state it. We list the basis, not their prices, which change within a quarter.
| Firm | How they price | Source · checked |
|---|---|---|
| Pilot | Monthly expenses; a one-time onboarding fee equal to one month. | NerdWallet review of Pilot · 2026-10-17 |
| Fincent | Average monthly expenses. | Fincent support article · 2026-10-17 |
| Xendoo | Monthly-expense bands; monthly or annual billing. | xendoo.com/xendoo-pricing · 2026-09-26 |
| Bookkeeper360 | Monthly-expense bands; cash or accrual; monthly or weekly. Payroll, back office, tax and CFO are separate products; catch-up is quoted at onboarding. | bookkeeper360.com/pricing · 2026-09-26 |
| QuickBooks Live (Intuit) | Monthly-expense bands. We do not quote Intuit’s prices. | Fit Small Business comparison · 2026-10-17 |
| Bench (Mainstreet) | Plans by revenue band, plus an hourly fractional option. | bench.co/pricing · 2026-09-26 |
| 1-800Accountant | A bundle that includes tax filing for one entity, billed annually. | 1800accountant.com/pricing · 2026-09-26 |
| TechBrot | Transactions a month across all accounts, then accounts, payroll, entities and sales tax; one fixed fee in writing. | this page |
R45-D (R5-S-11, ruling 79 onward): the basis each firm’s own pages state, never its price. Competitor prices go stale within a quarter and a wrong one is a liability, so none is reproduced here; Intuit’s prices are never quoted. Each row carries the date it was checked; the four newest rows were checked 2026-10-17 against the outlet named, the others against the firm’s own pricing page on September 26, 2026.
What we charge
Monthly bookkeeping is $500–$2,500+/mo: Starter $500–$700 · Core $700–$950 · Standard $950–$1,400 · Complex $1,500–$2,500+. It is a fixed monthly fee against a written scope, the work happens in your own QuickBooks file, and the year-end handoff to your CPA is included. There is no hourly rate.
And why it sits where it does
Most online plans are priced to a monthly-expense or revenue band that the firm measures and re-tiers on a schedule. TechBrot prices on transactions a month, accounts, payroll and entities, in writing, after a discovery call, so the fee you sign is the fee you pay each month until you approve a written re-scope.
Two things to check before comparing plans. First, some plans bundle tax filing; TechBrot does not file tax returns, so compare their bundle against our fee plus your CPA’s. Second, an hourly option has no monthly total until the hours are counted. If your books are simple and the lowest monthly price is what matters, an entry plan elsewhere may be the better fit.
§ 08 · Next steps
Where to go next.
All-service pricing
The canonical fixed-fee ranges across every TechBrot service — bookkeeping, cleanup, QuickBooks, payroll, and CFO — in one table.See all pricingThe monthly bookkeeping service
What the recurring close actually is — the work, the cadence, and the deliverables behind the price on this page.Monthly bookkeeping serviceBookkeeping, end to end
The full bookkeeping hub — monthly, cleanup, and catch-up — and how to tell which one your situation needs.Bookkeeping hubGet your exact monthly fee
A free 30-minute discovery call, then a written fixed-fee scope within 3 business days — the exact number before you commit.Send the details
§ 09 · Available in these states
Pricing by state.
The same engagement, written for the state’s own rules — sales-tax, payroll and registration wrinkles included. Delivered remotely in your own QuickBooks file; every state is served from the state directory.
By industry: SaaS · Agency · Retail · not sure where your file stands? Start with the free QuickBooks file review · moving off Desktop? QuickBooks Desktop to Online migration.
§ 10 · Questions
Questions about bookkeeping cost.
What moves me from one tier to the next?
Four factors: monthly transaction volume, the number of bank and credit-card accounts reconciled, whether payroll is in scope, and the number of legal entities — each entity is its own file and close. The free discovery call surfaces these, and the written scope reflects exactly where you land. Your industry or revenue alone doesn’t set the price.
Why isn’t bookkeeping billed by the hour?
The monthly close is the same shape every month, so hourly billing just makes the most predictable line on your books swing with someone else’s pace. TechBrot prices it as a fixed monthly fee against a written scope — you know the number before the first close and it doesn’t move month to month. If your business genuinely changes the fee is re-quoted and re-approved in writing first.
Can I get an exact price without a call?
No — and any firm that quotes a single bookkeeping price sight-unseen is guessing. The published figures are real canonical ranges, but your exact tier depends on your volume, accounts, payroll, and entities. The 30-minute discovery call is free and no-obligation — call (877) 751-5575 — and your exact fixed fee follows in writing within 3 business days.
Does the monthly fee include tax filing?
No. The monthly bookkeeping fee covers bookkeeping and CPA-ready books; tax filing and IRS representation are handled by your CPA or EA and are not part of TechBrot’s scope. Your year-end package for your CPA is priced in your written scope.
What if my books are behind before I start?
Getting current is one-time work, priced separately from the recurring monthly fee — that’s a cleanup or catch-up engagement, quoted on its own written scope. Once the books are current, the recurring monthly tier takes over. See the cleanup pricing page for those ranges.
Is there a long-term contract?
Month to month; either side can end it with 30 days' written notice. Recurring monthly bookkeeping runs month to month against the written scope and can be ended on the agreement’s terms. The fixed monthly fee is the agreement — there’s no hourly billing and no surprise invoices.
Who exactly do I contract with, and how do I pay?
You contract with TechBrot, Inc., a Delaware corporation, under one written scope. You always pay TechBrot, Inc. directly, by ACH or wire. TechBrot invoices every engagement. No one on our team will ask you to pay through a personal link, a gift card or cryptocurrency. TechBrot is an independent firm and is not affiliated with Intuit.
Start here
Get your exact monthly fee.
Tell us how the books run today. We’ll tell you what a monthly engagement needs to cover.
Or send the details instead