Pricing · Monthly bookkeeping
Monthly bookkeeping runs $400–$2,500+/month as a fixed monthly fee against a written scope — never hourly. This page is the price grain: the three tiers, exactly what moves you between them, and what’s included at each. Your exact fixed fee is quoted in writing within 3 business days of a free discovery call.
Monthly bookkeeping: $400–$2,500+/mo. Three fixed-fee tiers — Essentials $400–$700, Standard $700–$1,400, Complex $1,400–$2,500+. Your tier is set by transaction volume, number of bank & card accounts, payroll, and number of entities. Fixed fee · written scope before work begins · no hourly billing · year-end CPA handoff included free.
TechBrot Inc. · independent Certified QuickBooks ProAdvisor firm — not affiliated with Intuit Inc.
Intuit certifications
Every engagement is reviewed by a Certified QuickBooks ProAdvisor (QuickBooks Online Level 2, Payroll) — verification on request. Intuit’s ProAdvisor program becomes ProPartner Accountants in early 2027; the certifications continue.
$400–$2,500+ per month, as a fixed monthly fee against a written scope — no hourly billing. Your exact fee is quoted in writing within 3 business days of a free discovery call.
Three: Essentials $400–$700/mo, Standard $700–$1,400/mo, and Complex $1,400–$2,500+/mo. The deliverables are the same at every tier — what changes is volume, accounts, payroll, and entities.
Four factors: monthly transaction volume, the number of bank and credit-card accounts reconciled, whether payroll is in scope, and the number of legal entities (each entity is its own file and close).
Within 3 business days of a free 30-minute discovery call. The call is no-obligation; the quote is a written fixed monthly fee — the exact number before you commit.
Every tier includes monthly reconciliation of all in-scope accounts, transaction categorization, monthly financial statements, a named-operator close, unlimited questions with no hourly meter, and a free year-end CPA-ready handoff. Tax filing is your CPA’s scope.
Monthly bookkeeping at TechBrot is $400–$2,500+ per month, billed as a fixed monthly fee against a written scope — no hourly billing. There are three tiers: Essentials $400–$700/mo for low-volume single-entity businesses, Standard $700–$1,400/mo for established businesses with payroll and multiple accounts, and Complex $1,400–$2,500+/mo for higher volume, multiple entities, or class/department tracking. Four factors set your tier: monthly transaction volume, the number of bank and credit-card accounts reconciled, whether payroll is in scope, and the number of legal entities. It is always a range — your exact fixed fee is quoted in writing within 3 business days of a free discovery call. Tax filing isn’t included (your CPA handles that), but a year-end CPA handoff is included free on every recurring engagement.
The monthly range, the three tiers inside it, the four factors that place a business in one, and what the fixed monthly fee does and does not cover — set out in full below.
Full pricingThe monthly bookkeeping serviceGet the free file reviewBook the discovery call
The full explanation, section by section — the range, the tiers, what sets your tier, what the fee includes, and how to get your exact number.
Monthly bookkeeping costs four hundred to twenty-five hundred dollars a month, and more for the most complex books. It is billed as one fixed monthly fee against a written scope, never by the hour. Three tiers sit inside that range, and four factors decide which one you are in. Your exact fee is always quoted in writing, after a free discovery call.
The three monthly bookkeeping tiers are Essentials, Standard and Complex. Essentials sits at the bottom of the range, Complex runs to the top and beyond, and Standard sits between them. The fixed-fee model is the same at every tier, and so are the deliverables. What changes from one tier to the next is transaction volume, accounts, payroll and entities. The tiers are published ranges, and your exact fee inside them is quoted in writing.
Four factors move the number: monthly transaction volume, the number of bank and credit-card accounts reconciled, whether payroll is in scope, and the number of legal entities. Volume sets how much there is to categorize every month. Every bank and card account in scope is reconciled monthly, so the count of accounts is one of the four things that sets your tier.
Payroll counts as a factor simply by being in scope or not, and every legal entity counts separately, because each entity is its own file and its own close. Your industry or your revenue alone doesn’t set the price. The free discovery call surfaces all four factors, and the written scope reflects exactly where you land.
Essentials is the tier for low monthly transaction volume, a single legal entity, and a small number of bank and credit-card accounts, with no payroll, or a single simple payroll run handled elsewhere. The typical profile is a solo or small single-entity business: one operating account, one card, modest volume, and books kept current month to month.
Standard is the tier for moderate transaction volume, several bank and credit-card accounts to reconcile, and payroll in scope. The business is still a single entity, or a primary entity with light inter-account activity. The typical profile is an established small business with multiple accounts, recurring payroll, steady volume, and monthly reports a stakeholder actually reads.
Complex is the tier for high transaction volume, many accounts, multi-state or multi-run payroll, or more than one legal entity, each with its own file and close. Class, location or department tracking has to tie out as well. The typical profile is a multi-entity group or a higher-volume operation, with reporting that has to consolidate cleanly. All three profiles illustrate the factors, and none of them is a quote.
Every monthly tier includes the same core deliverables. Reconciliation covers every bank and card account in scope, each month. Every transaction is coded to a maintained chart of accounts inside your own QuickBooks file, never a parallel system. A profit and loss, balance sheet and cash-flow statement arrive on a fixed monthly cadence. Higher tiers do more of that work, across more accounts and entities, but the deliverables themselves don’t change.
Questions come with no meter. Within the engagement you can ask anything, send documents, or call when something comes up, and there is no hourly clock on your own bookkeeper. Every tier also carries named-operator continuity: one named Certified ProAdvisor owns your close end to end, with no rotation, so you never have to re-explain your books each month.
The monthly fee does not include tax filing. It covers operational accounting and CPA-ready books, and recurring bookkeeping includes a clean year-end handoff to your CPA at no extra cost. Tax filing stays with your CPA or tax preparer, and IRS representation with a CPA, EA or attorney; neither is TechBrot’s scope. TechBrot is an independent bookkeeping and advisory firm, not affiliated with Intuit.
Monthly bookkeeping is fixed-fee because the close is the same shape every month, and hourly billing would only make the most predictable line on your books swing; the ProAdvisor cost breakdown makes the full case. If your business genuinely changes, say you add an entity or your volume jumps a tier, the fee is re-quoted and re-approved in writing first. There is no long-term lock-in: recurring bookkeeping runs month to month against the written scope.
Books that are behind before you start need one-time work to get current, priced separately from the recurring monthly fee, as a cleanup or catch-up engagement on its own written scope. Once the books are current, the monthly tier takes over. The monthly bookkeeping service page covers what the recurring close actually is, the all-service pricing page lists every range in one place, and the bookkeeping hub shows which one you need.
An exact price needs a conversation, because your tier depends on your volume, accounts, payroll and entities, and any firm quoting one bookkeeping price sight unseen is guessing. Book the free, no-obligation discovery call, and your exact fixed monthly fee follows in writing, before you commit to anything. Send this to whoever signs off on the books, and subscribe for the rest of the series.
per month
how many to reconcile
in scope or not
one file per entity
These four factors are what the free discovery call surfaces — nothing about your industry or revenue alone sets the price. The written scope reflects exactly where you land.
The same fixed-fee model at every tier — what changes is volume, accounts, payroll, and entities. These are the canonical ranges; your exact fee is quoted in writing.
Tier 1 · Recurring
$400–$700/mo
Low monthly transaction volume, a single legal entity, and a small number of bank and credit-card accounts. No payroll, or a single simple payroll run handled elsewhere.
Typical profile: A solo or small single-entity business — one operating account, one card, modest volume, books kept current month to month.
Tier 2 · Recurring
$700–$1,400/mo
Moderate transaction volume, several bank and credit-card accounts to reconcile, and payroll in scope. Still a single entity, or a primary entity with light inter-account activity.
Typical profile: An established small business — multiple accounts, recurring payroll, steady volume, monthly reports a stakeholder actually reads.
Tier 3 · Recurring
$1,400–$2,500+/mo
High transaction volume, many accounts, multi-state or multi-run payroll, and/or more than one legal entity — each entity is its own file and close. Class, location, or department tracking that has to tie out.
Typical profile: A multi-entity group or higher-volume operation — several files, inter-entity activity, and reporting that has to consolidate cleanly.
Representative profiles only — they illustrate the factors, not a guaranteed quote. Behind on the books before a recurring engagement can start? That’s a one-time cleanup or catch-up, priced separately.
The recurring close work in every tier. Higher tiers do more of it, across more accounts and entities — the deliverables themselves don’t change.
Every bank and credit-card account in scope reconciled monthly — the count of accounts is one of the four things that sets your tier.
Every transaction coded to a maintained chart of accounts inside your own QuickBooks file — never a parallel system.
P&L, balance sheet, and cash-flow delivered on a fixed monthly cadence, in a format your stakeholders can read.
A named Certified ProAdvisor owns your close end-to-end. No rotation, no re-explaining your books each month.
Ask anything within the engagement — the fixed monthly fee means there’s no hourly clock on your own bookkeeper.
Recurring bookkeeping includes a clean, year-end CPA-ready handoff at no extra cost. Tax filing itself is your CPA’s scope, not ours.
What the bookkeeping work actually is — the monthly close in detail — lives on the monthly bookkeeping service page. This page is the price; that page is the work.
Most bookkeepers bill hourly, and for recurring monthly work that is exactly backwards. The monthly close is the same shape every month — the same reconciliations, the same categorization, the same reports. Pricing predictable work by the hour just means your invoice swings with someone else’s pace, and you can’t budget the one line item that should be the most stable on your books.
TechBrot prices monthly bookkeeping as a fixed monthly fee against a written scope. You know the number before the first close, and it doesn’t move month to month. Ask questions, send documents, call when something comes up — there’s no meter on your own bookkeeper. If your business genuinely changes — you add an entity, take on payroll, your volume jumps a tier — the fee is re-quoted and re-approved in writing before anything changes. You are never surprised by an invoice.
This works because the close is delivered by Certified ProAdvisors efficient enough to price it confidently. The fixed monthly fee is a statement of competence: we know how long a clean monthly close takes at your volume, so we can quote it. No long-term lock-in — recurring bookkeeping runs month to month against the written scope.
The canonical fixed-fee ranges across every TechBrot service — bookkeeping, cleanup, QuickBooks, payroll, and CFO — in one table.
See all pricingWhat the recurring close actually is — the work, the cadence, and the deliverables behind the price on this page.
Monthly bookkeeping serviceThe full bookkeeping hub — monthly, cleanup, and catch-up — and how to tell which one your situation needs.
Bookkeeping hubA free 30-minute discovery call, then a written fixed-fee scope within 3 business days — the exact number before you commit.
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A free 30-minute discovery call, then a written fixed-fee scope within 3 business days — the exact monthly number, in writing, before you commit to anything. No hourly billing, no obligation.