New York · Bookkeeping Cleanup
Reconstruct accurate, reconciled books from any starting point — categorization mistakes, missing reconciliations, broken bank feeds, multi-year backlogs. NYC and New York sales tax verified against your filed returns. Cleanups are scoped at 2–8 weeks, fixed-fee, all 62 counties.
New York rule: sales-tax vendors must keep all records for at least three years from the return’s due date, or from the date it was filed if later; the cleanup ties every period still inside that window to its source documents. Source: NYS Tax Department, TB-ST-770.
If your file needs our paid diagnostic first, its fee is credited in full against the cleanup. Either way, you get a fixed fee in writing before any work starts.
They took something that felt overwhelming to me as a first-year business owner and made it simple.
What stood out the most was TechBrot Inc’s attention to detail.
Intuit QuickBooks Certification Level 2 and QuickBooks Workforce Certification, held by TechBrot’s senior reviewer (verification on request) · TechBrot, Inc. · Delaware corporation · est. 2023
Certifications
Current certifications held by TechBrot’s senior reviewer: Intuit QuickBooks Certification Level 2 and QuickBooks Workforce Certification — verification on request. Intuit’s ProAdvisor program becomes Intuit ProPartner Accountants in early 2027; the certifications continue.
A New York bookkeeping cleanup fixes books recorded wrong, for a fixed fee of $1,200–$15,000+ in 2–8 weeks. We reconcile each bank and credit-card account to source statements, investigate unmatched balances, document corrections and hand over a period-by-period exception register. Sales tax is tied back to the filed New York returns.
Bank feeds drift over time. Without real reconciliation against actual statements, the books quietly diverge from reality. Cleanup brings them back into agreement, line by line, period by period.
A common path. Your CPA needs reliable numbers to file accurately. Cleanup produces reconciled statements and documented corrections for the tax preparer to review — books filed-from, not fixed-during.
SBA loans, lines of credit, business sales, and capital raises all require reconciled books. Cleanups are routinely scoped to a specific lender or buyer deadline.
Miscategorized transactions, duplicate entries, broken bank rules, undeposited funds open for months, A/R and A/P that no longer tie. Cleanup unwinds the mistakes and rebuilds correctly.
When the sales-tax liability in the books doesn’t match what was filed, a notice often follows. Cleanup reconciles the accruals to your filed NYS returns so the numbers line up.
Many New York owners start with their own books, run for a year or two, then realize the structure isn’t holding. Cleanup gives you a clean foundation and a real chart of accounts to grow into.
Every TechBrot cleanup covers these eight workstreams. Specific scope is tuned to your file during the diagnostic.
Every account reconciled against actual bank and credit-card statements, line by line, period by period. No “reconciliation” against live bank feeds alone — the statement is the source of truth.
Every transaction reviewed and categorized to the correct account. Uncategorized expenses cleared. Bank rules rebuilt to prevent the miscoding from regenerating.
Old undeposited funds investigated against bank deposits and open receipts matched, cleared, or documented. Clearing-account balances reconciled to zero or to a justified open total.
Duplicates identified across bank feeds, manual entries, and connected apps, then removed. Missing transactions reconstructed from source documents — statements, receipts, payroll records.
Identified errors in closed periods corrected with documented journal entries — including A/R and A/P cleanup and clearing what landed in opening-balance equity. Adjustments mapped clearly for your tax preparer.
Payroll liabilities reconciled to filed returns. New York and NYC sales-tax accruals verified against your filed NYS returns — including NYC’s 8.875% combined rate where it applies. Discrepancies escalated and resolved.
Chart of accounts evaluated against your New York business model. Structure simplified, redundant accounts merged, missing accounts added. CoA setup →
Reconstructed P&L, balance sheet, and cash-flow statements. Written summary of every adjustment made, signed off by the ProAdvisor — 1099-ready vendor records included where relevant.
Every TechBrot cleanup follows the same four-phase sequence — same shape for a single-year cleanup or a multi-year recovery.
A 30-minute call to review your file, statements, and payroll records. Within 3 business days you receive a written fixed-fee scope — deliverables, timeline, pricing, the standard we’re holding to. No pitch.
Typical: 3 business days
Real reconciliation against actual statements. Categorization, undeposited funds, duplicates, A/R and A/P cleanup, prior-period corrections, payroll and New York sales-tax verification. The work happens here.
Typical: 2–6 weeks
Reconstructed financial statements produced. Quality review against the operating standard before delivery. Every adjustment documented for your records and for your CPA.
Typical: 3–5 business days
Clean books delivered with a written summary of corrections. Continue with the same bookkeeper on monthly bookkeeping, or hand off to your existing CPA.
Optional: monthly engagement
The outcome of a cleanup isn’t cosmetic. Reconciled, accurate books unlock decisions you couldn’t make on bad data.
For businesses in Erie County, Buffalo and the rest of New York whose books are months behind rather than wrong, the work is catch-up: the missing months are recorded from bank and card statements until the file is current, at a fixed fee scoped in writing by how far behind it is. Where the existing entries are also wrong, the cleanup comes first. New York catch-up bookkeeping covers it in full; how catch-up bookkeeping works explains the method.
Every TechBrot cleanup is priced against a written scope before work begins. Engagements are priced in three tiers. Final pricing depends on transaction volume, account count, payroll, and complexity.
Fixed fee, scoped in writing
For: For smaller New York businesses — 1 year, 2–3 bank accounts, no payroll or simple payroll.
Fixed fee, scoped in writing
For: For active New York businesses — 12–24 months, payroll, multiple bank and credit accounts, NY sales tax.
Fixed fee, scoped in writing
For: For New York businesses 2+ years behind — multi-entity, inventory, multi-state sales tax, complex payroll.
Ranges are typical engagements; final pricing is determined by the diagnostic. If your cleanup also runs into problems with the QuickBooks file itself — broken bank feeds, version conflicts, a file Intuit’s tools must repair first — see QuickBooks file cleanup; the engagements pair seamlessly.
Bank feeds can import a transaction; they can’t tell you which prior-period entry is wrong, why a clearing account never zeroes, or that a sales-tax accrual won’t survive a New York review. Reconstructing clean books is judgment work, not data entry. Once your New York books are solid, ongoing monthly bookkeeping keeps them that way and fractional-CFO advisory turns them into decisions.
Checked against the New York State Tax Department’s record-keeping requirements for sales-tax vendors (TB-ST-770).
Every TechBrot cleanup is prepared by your TechBrot team, with every close reviewed by a Certified QuickBooks ProAdvisor, from diagnostic to handoff. You’ll know exactly who is working on your books, how to reach them, and what credentials they hold. Quality review backs every engagement. Every close is reviewed before it reaches you. Trust & methodology →
The standard, every file
Every engagement runs on three roles: a client advisor who scopes it and stays your point of contact, a bookkeeper who prepares your setup and monthly close in your software, and a Certified QuickBooks ProAdvisor who reviews every close before it reaches you. A senior bookkeeper is available on request, including a U.S.-based bookkeeper whose public directory profile we can share with you.
Senior bookkeepers who specialize in rental portfolios and Xero, and specialist partner practices for trust accounting for law firms and CFO advisory. We bring the right one onto your engagement when your business calls for it, under the same standards and review.
The Buffalo and Erie County page: the same cleanup, catch-up and monthly close scope, written for businesses in Buffalo and the towns around it.
Broken bank feeds, file corruption, list and version problems. Fixes the QuickBooks file itself — often paired with bookkeeping cleanup.
Once the books are clean, ongoing monthly bookkeeping keeps them that way. Real monthly close, real reconciliations, every close checked against TechBrot’s close standard.
NYC’s 8.875% rate, destination-based filing, and reconciling accruals to your NYS returns — verified as part of cleanup.
When a books problem has become a tax problem, cleanup establishes the true numbers so your CPA or attorney can resolve it.
How to tell whether the file needs a one-time cleanup, ongoing bookkeeping, or the cleanup first — and the cost logic of each order.
A scope-based estimate for a focused, standard, or complex cleanup from your months behind, number of accounts, and transaction volume.
The state page: services, industries, cities and the New York tax terms in one place.
The national engagement this page is the New York version of — same scope, same written fixed fee.
Also in New York: Bookkeeping services · Monthly bookkeeping · QuickBooks cleanup · QuickBooks setup · QuickBooks accountant · Small-business accountant · Sales-tax records · Catch UP Bookkeeping · QuickBooks migration · QuickBooks reconciliation · QuickBooks training · State Tax Notice Help · Urgent bookkeeping · Industries.
New York cities: Buffalo · Brooklyn · Queens · every New York city page — served remotely, in your own QuickBooks file.
Not sure where your file stands? Start with the free QuickBooks file review · how New York compares: state-by-state tax quirks.
Talk to a client advisor
Tell us what’s wrong with the books. We’ll tell you whether cleanup, catch-up or monthly bookkeeping fits.
We reply within one business day · Written fixed-fee scope within 3 business days of your call · No hourly billing
What happens after you call.
1. We talk for up to 30 minutes. You tell us where the books stand; we ask the questions that decide the scope. No charge.
2. We look at the file if we need to. You add us as an accountant user in your own QuickBooks file, and you can remove us at any time. If the file cannot be priced without working inside it, we say so and propose the paid diagnostic, whose fee is credited in full against the cleanup.
3. You get a fixed fee in writing. What we will fix, what you will receive and one fixed fee. Nothing starts until you accept it.