New York · Bookkeeping Services
New York bookkeeping services — clean books, same bookkeeper, every month.
Monthly bookkeeping, cleanup, and catch-up for New York businesses — reconciled accounts, NYC sales tax tracked, CPA-ready statements. Fixed-fee, written scope, all 62 counties.
- Monthly from
- $400
- Coverage
- 62 counties
- Your bookkeeper
- Named
The short version.
New York bookkeeping services from TechBrot keep your books clean, current, and reconciled — every bank and card account categorized, NYC sales tax tracked, and CPA-ready financial statements produced monthly by a named bookkeeper on the same file. Behind or messy? A one-time cleanup or catch-up comes first, then ongoing monthly bookkeeping. Fixed-fee against a written scope ($400–$2,500+/mo monthly; cleanup $1,500–$15,000+). We run the books in QuickBooks and coordinate with your CPA — we're not a CPA firm. All 62 New York counties, NYC to upstate.
Quick answers
New York bookkeeping services, in five questions.
- What are New York bookkeeping services?
New York bookkeeping services are the ongoing recording, reconciling, and reporting of a New York business's finances — bank and card reconciliation, a clean chart of accounts, NYC sales tax tracking, and monthly CPA-ready statements. TechBrot delivers them fixed-fee, with a named bookkeeper on the same file every month.
- What do they cost in New York?
Monthly bookkeeping runs $400–$2,500+/mo by volume and complexity. If you're behind, a one-time cleanup ($1,500–$15,000+) or catch-up ($2,000–$20,000+) comes first. All fixed-fee, priced in writing before work begins.
- Bookkeeper or accountant — which do I need?
Most New York businesses need bookkeeping first (clean, current books) and a CPA second (filing, strategy). TechBrot does the bookkeeping and coordinates with your CPA, who files.
- Can you clean up my books first?
Yes — the standard path is a one-time cleanup to a CPA-ready standard, then ongoing monthly service so the books never drift again.
- Same bookkeeper every month?
Yes — a named bookkeeper stays on your file, not rotated staff. Continuity is why errors get caught early and the books reflect how your business actually runs.
Why New York businesses keep their books with us.
40+ yrs
Combined operational accounting experience on the team reviewing your books.
62
New York counties served — five boroughs, Long Island, and upstate.
1
Named bookkeeper on your file — never rotated, anonymous staff.
$0
Cost for the discovery call and books review before you decide anything.
What's included every month
Complete monthly bookkeeping, not a partial service.
Transaction categorization & reconciliation
Every bank, credit-card, and merchant account categorized correctly and reconciled to statement — the foundation everything else depends on.
Clean chart of accounts
A chart of accounts structured for your New York business so your reports are meaningful and tax prep is painless. CoA setup →
NYC & NY State sales tax tracking
Destination-based sales tax tracked in QuickBooks so your quarterly return reconciles to the books. Sales tax help →
Monthly financial statements
A profit & loss, balance sheet, and cash-flow statement you can actually read — delivered on a predictable monthly cadence.
Year-end CPA handoff
Clean, documented, reconciled books delivered to your CPA at year-end — faster, cheaper, audit-ready filing.
Honest scope
What we do — and what we don't.
TechBrot bookkeeping
- Monthly bookkeeping, reconciliation & statements
- Cleanup & catch-up to a CPA-ready standard
- NYC & NY State sales tax tracking and prep
- QuickBooks management (Online & Desktop)
- Year-end handoff to your CPA
Your CPA
- Files your New York & federal income-tax returns
- Files the NYC UBT return; represents you before tax authorities
- Formal tax planning & opinions
- We coordinate directly — bookkeeper vs accountant →
How it starts
Four steps to clean books.
Books review
A free call and look at your current books and New York situation.
Written scope
A fixed-fee proposal within 3 business days — cleanup, monthly, or both.
Cleanup if needed
Your named bookkeeper gets the file accurate and CPA-ready.
Monthly cadence
Same bookkeeper, same file, every month — with year-end handoff.
The advisory line
Automation handles the data entry. We handle the judgment.
Bank feeds can import a transaction; they can't tell you a customer is slow-paying, a margin is shrinking, or cash will tighten before a sales-tax payment. Clean books are the foundation — judgment is the value. Once your New York books are solid, fractional-CFO advisory turns them into decisions.
Common questions
New York bookkeeping services questions.
Monthly bookkeeping for a New York business includes categorizing and reconciling every bank, credit-card, and merchant account; maintaining a clean chart of accounts; tracking NYC and New York State sales tax; producing a monthly profit & loss, balance sheet, and cash-flow statement; and preparing year-end books for your CPA. TechBrot delivers this fixed-fee, with a named bookkeeper on the same file every month.
Ongoing monthly bookkeeping runs $400–$2,500+/mo, set by transaction volume, number of accounts, and complexity — not by the hour. If your books are behind or messy, a one-time cleanup ($1,500–$15,000+) or catch-up ($2,000–$20,000+) comes first. You get the scope and the fixed price in writing before any work starts.
Most New York businesses need bookkeeping first — clean, current, reconciled books — and an accountant or CPA second, for filing and tax strategy. TechBrot provides the bookkeeping (and QuickBooks work) and coordinates with your CPA, who files. If you're not sure which you need, that's exactly what the discovery call sorts out.
Yes — that's the standard path. We scope and complete a one-time cleanup or catch-up to get your books accurate and reconciled to a CPA-ready standard, then roll directly into monthly bookkeeping so they stay that way. You're never left with a half-fixed file.
Yes. We track destination-based sales tax inside QuickBooks — including NYC's 8.875% combined rate — so your quarterly New York return is accurate and your sales-tax liability reconciles to the books. We prepare the numbers; your CPA or you file the return through NYS Web File.
Yes. You get a named bookkeeper who stays on your file month after month — not rotated, anonymous staff. That continuity is why errors get caught early and why your books actually reflect how your New York business runs.
Both QuickBooks Online and QuickBooks Desktop. Online is the default for most New York small businesses; Desktop (often hosted) still suits some inventory-heavy operations. We'll recommend the right fit and handle setup or migration if needed.
Book a free discovery call. We review your current books and your situation, determine whether you need cleanup, monthly service, or both, and send a written fixed-fee proposal within 3 business days. A named bookkeeper starts as soon as you approve the scope.
Page review & standards
Reviewed by the TechBrot Certified ProAdvisor team.
This page is reviewed and maintained by the accounting team at TechBrot Inc., an independent Certified QuickBooks ProAdvisor and bookkeeping firm serving New York businesses. Pricing reflects TechBrot's New York engagement ranges; New York sales-tax references reflect rules current as of the date below and are reviewed periodically against the NYS Department of Taxation and Finance.
Reviewer
Lead Certified QuickBooks ProAdvisor · 40+ years operational accounting experience
Standards
Fixed-fee, written scope · No tax-filing or representation claims (out of scope) · NY facts reviewed periodically · No fabricated data
Last reviewed: June 2026
Ready for New York bookkeeping you don't have to think about?
Book a free books review. We'll tell you honestly whether you need cleanup, monthly service, or both, and send a written fixed-fee quote within 3 business days.
TechBrot is an independent Certified QuickBooks ProAdvisor firm. We provide bookkeeping, QuickBooks, payroll, and advisory services and coordinate with your CPA or EA. We do not file tax returns or represent clients before tax authorities. QuickBooks is a registered trademark of Intuit Inc.; TechBrot is not affiliated with Intuit Inc.