New York · Construction Accounting
Under New York Lien Law Article 3-A, the money a contractor receives for an improvement of real property is trust money (§70), and every trustee must keep books or records for each trust (§75). We keep each job’s receipts and payments traceable to it, set up real job costing, WIP, and retainage, handle NY certified payroll under NYS Labor Law Article 8, and code the capital-improvement vs. repair sales-tax line (Form ST-124) — all in your own QuickBooks file, by your TechBrot team, with every close reviewed by a Certified QuickBooks ProAdvisor.
If your file needs our paid diagnostic first, its fee is credited in full against the cleanup. Either way, you get a fixed fee in writing before any work starts.
Bookkeeping & advisory · Fixed-fee · written scope within 3 business days
They took something that felt overwhelming to me as a first-year business owner and made it simple.
What stood out the most was TechBrot Inc’s attention to detail.
Intuit QuickBooks Certification Level 2 and QuickBooks Workforce Certification, held by TechBrot’s senior reviewer (verification on request) · TechBrot, Inc. · Delaware corporation · est. 2023
New York construction accounting from TechBrot tracks each job, not just the period: job costing by project and cost code, WIP schedules of earned revenue against billings, retainage on both sides, NY certified payroll and capital-improvement sales-tax coding with Form ST-124. Monthly bookkeeping runs $500–$2,500+/mo, in your own QuickBooks file.
Profitable-looking companies go under when these go unmanaged. Knowing which one you’re in tells us where to start.
Costs land in company-wide buckets, not on jobs. You know the business made money this year — you don’t know which jobs made it and which quietly bled, so you bid the next one blind. The fix is job costing by project and cost code — labor, materials, equipment, subs — so every job shows true profit. If you can’t pull profit on a single completed job in under a minute, this is your starting point.
Without a WIP schedule you can’t see over- or under-billing — so cash looks healthy while you’ve borrowed against unearned revenue. On New York public work, retainage held on both sides distorts the balance sheet further. The fix is WIP schedules (earned vs. billed) and retainage tracked separately on receivables and payables. Over-billing feels like profit until the job finishes; WIP shows reality before it bites.
New York public and prevailing-wage projects require certified payroll under Labor Law Article 8; the capital-improvement vs. repair line (Form ST-124) governs sales tax on materials. Get either wrong and payments stall or assessments land. The fix is certified payroll reporting and correct ST-124 coding handled within your QuickBooks workflow — with complex union or multi-state prevailing-wage cases scoped openly on the call.
Every engagement is scoped to your jobs and crew, delivered in your own QuickBooks file by your TechBrot team, with every close reviewed by a Certified QuickBooks ProAdvisor.
Labor, materials, equipment, and subcontractors tracked to each project and cost code — real job-level profitability you can bid from.
New York QuickBooks setup →Work-in-progress schedules showing earned revenue versus billings, so cash and profit reflect reality mid-project — on percentage-of-completion or completed-contract.
New York monthly bookkeeping →Retainage receivable and payable tracked separately, with AIA-style progress billing and lien-waiver discipline, so your balance sheet and cash position stay accurate.
New York bookkeeping →Certified payroll reporting for NY prevailing-wage and public projects (Davis-Bacon and NYS prevailing wage, Labor Law Article 8), plus multi-state payroll for tri-state crews near NJ and CT.
New York payroll-ready books →Capital-improvement vs. repair coding and Form ST-124 certificate tracking so materials and labor are taxed correctly under NY rules — including the NYC 8.875% rate on taxable materials.
New York sales tax help →Rebuild job costing from messy books, reclassify costs to the right projects and cost codes, fix sales-tax miscoding, and reconcile to a known-good baseline.
New York bookkeeping cleanup →Using different job-management software? If it exports to QuickBooks, we can work with it. Ask on a call.
Every New York construction engagement follows the same four-phase rhythm — books accurate first, profit visibility second, advisory third.
A 30-minute call to map your jobs, crew, NY payroll requirements, and where the books are breaking. No pitch.
Configure job costing and cost codes, plus a cleanup to reclassify past costs and fix capital-improvement sales-tax coding where needed.
Monthly reconciliation with job-cost reporting, WIP schedules, retainage tracking, and NY certified payroll where required.
Job-profitability reporting and, as you scale, cash-flow and bonding advisory.
Once every job shows real profit and your WIP is clean, the question shifts from “are the books right?” to “how do we bid the next one better?” Which job types carry margin, when to chase bonded or public work, how cash flows across overlapping projects, what overhead each job should absorb — the decisions that separate New York contractors who grow from those who stall.
That’s where construction advisory comes in: a QuickBooks ProAdvisor who knows your job-cost data turning it into bid strategy, cash-flow forecasting, and bonding-ready financials. As automation handles routine data entry, this judgment layer is where contractors find their edge. Explore fractional CFO & advisory →
Checked against the New York State Department of Labor (Labor Law Article 8) and the New York State Department of Taxation and Finance (Form ST-124).
The state page: services, industries, cities and the New York tax terms in one place.
The national engagement this page is the New York version of — same scope, same written fixed fee.
Also in New York: Bookkeeping services · Monthly bookkeeping.
Other New York industries: Consulting · Ecommerce · Healthcare · Legal · Nonprofit · Real estate · Restaurant · all New York industries.
New York cities: Buffalo · Brooklyn · Queens · every New York city page — served remotely, in your own QuickBooks file.
Not sure where your file stands? Start with the free QuickBooks file review · how New York compares: state-by-state tax quirks.
New York contractors start here
What happens after you call.
1. We talk for up to 30 minutes. You tell us where the books stand; we ask the questions that decide the scope. No charge.
2. We look at the file if we need to. You add us as an accountant user in your own QuickBooks file, and you can remove us at any time. If the file cannot be priced without working inside it, we say so and propose the paid diagnostic, whose fee is credited in full against the cleanup.
3. You get a fixed fee in writing. What we will fix, what you will receive and one fixed fee. Nothing starts until you accept it.
We reply within one business day. Written fixed-fee scope within 3 business days of your call. No hourly billing.