QuickBooks · ProAdvisor Cost
How much does a QuickBooks ProAdvisor cost?
The honest answer is a range, not a single number — because two businesses with the same revenue can have very different books. What you pay depends on the engagement (bookkeeping, cleanup, setup, or consulting) and on the real shape of your file: how clean it is, how many months behind, transaction volume, accounts and integrations, product tier, and entity structure. This page explains what drives the cost and how we price it — a written fixed fee, never an hourly meter. It points to the full price list for the authoritative figures and to the calculator to estimate your range. Every figure here is an estimate, not a quote. Independent firm, not affiliated with Intuit Inc.
The cost of a Certified QuickBooks ProAdvisor is always a range until your file is reviewed, and it’s priced as a written fixed fee — not hourly. Our canonical starting ranges: monthly bookkeeping $400–$2,500+/month; a one-time cleanup or catch-up $1,500–$15,000+; new QuickBooks setup $750–$5,000+; and an ongoing consulting retainer $500–$1,500/month for simpler QuickBooks Online businesses or $1,500–$3,500/month for complex ones. Where you land is driven by file condition, months behind, transaction volume, number of accounts and integrations, QuickBooks product tier, and multi-entity complexity. These are estimates, not quotes — your exact fixed fee is set in writing after a free discovery call and file review. The QuickBooks software subscription is billed by Intuit separately; this page is about the firm’s service fee, not the software license. The pricing page is the authoritative price list; the calculator estimates your range.
Reference maintained by the Certified QuickBooks ProAdvisor team at TechBrot Inc., an independent firm — not affiliated with Intuit Inc. No affiliate or referral commissions on QuickBooks subscriptions. Figures are canonical starting ranges, not quotes.
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Real credentials held by our firm and operators — verification available on request.
ProAdvisor cost, in five questions.
How much does a QuickBooks ProAdvisor cost?
It depends on the engagement, and it’s always a range until your file is reviewed. Our canonical ranges: monthly bookkeeping $400–$2,500+/month; a one-time cleanup or catch-up $1,500–$15,000+; new QuickBooks setup $750–$5,000+; and an ongoing consulting retainer $500–$1,500/month for simpler QuickBooks Online businesses, $1,500–$3,500/month for complex ones. These are estimates, not a quote — your exact fixed fee is set in writing after a free discovery call and file review. The pricing page is the authoritative list.
Is it hourly or fixed-fee?
Fixed-fee. We scope the work and quote a flat monthly figure for ongoing bookkeeping or consulting, or a flat project fee for a cleanup or setup, so you can budget with certainty and never get a surprise hourly bill. If your needs change — you add payroll, a second entity, or inventory — we re-scope and agree a new fixed fee in writing before anything changes.
What drives the cost up or down?
The main drivers are file condition (how clean or behind the books are), how many months behind a cleanup is, transaction volume, the number of accounts and integrations, the QuickBooks product tier (Online vs Desktop vs Enterprise), and multi-entity structure. More of any of these moves the fee toward the top of the range; a clean, current, simple file sits at the bottom.
Does the cost include the QuickBooks subscription?
No. This page is about the firm’s service fee — the work a ProAdvisor does inside your books. The QuickBooks subscription itself is billed by Intuit separately, and current subscription pricing is on Intuit’s site. We’re an independent firm, not affiliated with Intuit Inc., and we earn no commission on QuickBooks subscriptions.
How do I get an exact number?
Start with a free file review: a Certified ProAdvisor looks at your actual QuickBooks file — volume, accounts, integrations, product tier, how current the books are — and then a discovery call scopes the work and produces a written fixed fee. You decide with the number, and exactly what it covers, in front of you. You can also estimate your range first.
Written fixed fee · free review first · no commission
How we price — and who quotes it
Fixed-fee
every engagement scoped to a written flat figure — no surprise hourly billing
Free
discovery call and file review before any number is committed
0
commission or affiliate revenue on QuickBooks subscriptions — independent firm
- Cost work here is quoted by Certified ProAdvisors holding active certifications across the full QuickBooks product line — Online (Level 2), Desktop, Enterprise, and Payroll — so the scope behind the number reflects real platform fluency, not a guess. Verification available on request.
- We earn nothing from your QuickBooks subscription — no Intuit affiliate revenue, no commissions. The scope and the fee reflect what your books actually need, not what keeps you on a more expensive plan.
- Every figure on this page is an estimate, not a quote. Your exact fixed fee is set in writing after a free discovery call and a review of your file — never an hourly meter, never a surprise invoice.
Written fixed fee, not hourly — and why.
Every engagement is scoped to a flat figure — a fixed monthly fee for ongoing work, or a flat project fee for a cleanup or setup — agreed in writing before any work starts. Three reasons we don’t bill hourly.
You see the number before any work starts
A written fixed fee means you decide with the figure — and exactly what it covers — in front of you. There is no hourly meter running in the background and no surprise invoice at month-end. You can budget with certainty because the number doesn’t move unless the scope does.
We carry the efficiency risk, not you
On an hourly model, a slow month or a tricky reconciliation costs you more. On a fixed fee, the firm absorbs that — the price is set by the scope of the work, not the clock. Our incentive is to work efficiently and keep your file clean, not to log hours.
The fee only changes when the work does
The fixed fee holds for the scope you agreed. If your needs genuinely change — you add payroll, a second entity, inventory, or a new sales-tax obligation — we re-scope and agree a new fixed fee in writing before anything changes. You’re never billed for more than what you signed off on.
Six factors that move your fee within the range.
There is no single flat price because no two files are the same. These six factors do most of the work in deciding where a quote lands — more of any of them moves the fee toward the top of the range; a clean, current, simple file sits at the bottom.
File condition
The single biggest swing on a first engagement. A clean, reconciled, well-structured file needs maintenance; a file with duplicate transactions, an inflated Undeposited Funds balance, uncleared opening-balance equity, or reconciliations that no longer tie needs repair first. The worse the condition, the more the work — which is why a messy file often starts with a one-time cleanup before a lower steady monthly fee.
Months behind
For a cleanup or catch-up, how far behind the books are is the primary driver of the project fee. A couple of months of un-categorized transactions is a light catch-up near the bottom of the cleanup range; multiple years across several accounts, with reconciliations to rebuild and prior periods to correct, sits much higher. Cleanup is priced by the depth of the backlog, not a flat tier.
Transaction volume
The number of transactions flowing through your accounts each month — deposits, payments, transfers, card charges — sets how much categorization, matching, and review the books need every period. A few dozen transactions a month and several hundred a week sit at very different points in the monthly range.
Accounts & integrations
Each bank account, credit card, loan, and merchant or payment account is its own feed to reconcile. Each connected app — Shopify, Stripe, Bill.com, Gusto — adds mapping and reconciliation work and a place for duplicates or mis-postings to appear. Two or three accounts and no integrations is routine; a dozen accounts and several integrations adds real ongoing scope.
QuickBooks product tier
Work on QuickBooks Online, Desktop, and Enterprise is not the same effort — Enterprise files with advanced inventory, advanced pricing, or job-costing carry more configuration and more places for complexity to live. The product tier shapes scope, and therefore the fee. (The product subscription itself is Intuit’s charge, billed separately.)
Multi-entity & complexity
Multiple entities, intercompany transactions, classes or locations, payroll, inventory, and multi-state sales-tax obligations each add scope. A current single-entity file with one or two accounts sits at the lower end; a multi-entity operation with payroll, inventory, and several integrations sits toward the top of the range.
What each engagement ranges from — and to.
These are our canonical starting ranges, always shown as a range and never as a single point. They’re estimates, not quotes — your exact fixed fee is set in writing after the free file review. The pricing page is the authoritative list; this section summarizes the engagements and what drives each one.
$400–$2,500+/month
Recurring fixed monthly feeWhat moves it: Transaction volume, number of accounts, payroll, sales tax, and how clean the file is. A simple, current single-entity file sits near the bottom; high volume with payroll and multi-state sales tax sits higher.
$1,500–$15,000+
One-time flat project feeWhat moves it: How many months (or years) behind the books are, across how many accounts, and how much has to be corrected and re-reconciled. Priced by the depth of the backlog, not a tier.
$750–$5,000+
One-time flat project feeWhat moves it: Whether you’re starting fresh or migrating, the product tier, the number of accounts and integrations to connect, and how much chart-of-accounts and opening-balance work the build requires.
$500–$1,500/mo · $1,500–$3,500/mo
Ongoing monthly advisory retainerWhat moves it: $500–$1,500/month for simpler QuickBooks Online businesses; $1,500–$3,500/month for Enterprise or high-integration complexity. Scoped by product tier, integration count, and advisory depth.
Every figure above is an estimate, not a quote — the exact fixed fee is set in writing after a free discovery call and file review. The QuickBooks software subscription is billed by Intuit separately; current subscription pricing is on Intuit’s site. We earn no commission on QuickBooks subscriptions.
Three illustrations of how the factors land.
These are illustrative scenarios to show how the cost factors combine — not averages, not client data, and not quotes. Your figure is fixed in writing after the file review.
Illustrative: a current, simple file
Representative scenario, not a quote. A single-entity service business on QuickBooks Online, one bank account and one card, no payroll or inventory, books roughly current. There’s nothing to clean up, so this skips a cleanup project and sits near the bottom of the monthly bookkeeping range ($400–$2,500+/mo). The actual figure is fixed in writing after the file review.
Illustrative: behind, then steady
Representative scenario, not a quote. A business several months behind across a few accounts usually starts with a one-time cleanup ($1,500–$15,000+, priced by the backlog) to get current, then moves onto a recurring monthly bookkeeping fee ($400–$2,500+/mo) to keep it that way. The file review tells us which you need and what each costs — both quoted as fixed figures.
Illustrative: complex and integrated
Representative scenario, not a quote. A multi-entity operation on QuickBooks Enterprise with several integrations, payroll, and inventory carries more scope across the board — setup or cleanup at the upper end of its range, and either monthly bookkeeping or a consulting retainer ($1,500–$3,500/mo for complex files) for ongoing work. Always scoped to the real drivers, always fixed in writing.
How do you want to get your number?
“I just want a number.”
The fastest path to an accurate figure is a free file review — a ProAdvisor looks at your actual file, scopes the work to the real drivers, and quotes one written fixed fee. No hourly meter, nothing committed until you see it.
Get the free file review“I want to estimate it myself first.”
The interactive estimator walks you through volume, accounts, and complexity to place you in a range before you talk to anyone — a starting estimate, not a quote, but a useful gut-check.
Estimate your range“Show me the full price list.”
The pricing page is the authoritative, firm-wide fixed-fee reference — every engagement in one place, with the same canonical ranges this page explains. Start there if you want the complete picture.
See full pricingFixed-fee, scoped to your file. Independent. No commission.
A QuickBooks ProAdvisor’s fee is only honest if it reflects the actual work. That’s why we don’t publish a single flat price and don’t bill hourly: we review the file first, scope the work to the real drivers — condition, backlog, volume, accounts, integrations, product tier, and entity structure — and quote one written fixed fee within our canonical ranges. You see the number, and what it covers, before anything begins, and the fee only changes if the scope genuinely changes.
We earn nothing from your QuickBooks subscription — no Intuit affiliate revenue, no commissions — so the scope and the fee reflect what your books need, not what keeps you on a more expensive plan. The QuickBooks software subscription is billed by Intuit separately. You can see the full pricing list, estimate your range, or read our trust & methodology standards. Independent firm — not affiliated with Intuit Inc.
Fixed-fee
every engagement scoped to a written flat figure — no surprise hourly billing
$400–$2,500+
typical monthly bookkeeping range, placed on your real drivers
Zero
commission — not affiliated with Intuit Inc., no subscription revenue
/pricing/
the canonical firm-wide price list — this page explains how it works
What people ask about ProAdvisor cost.
How much does it cost to hire a QuickBooks ProAdvisor?
Do you charge hourly or a fixed fee?
What makes one quote higher than another?
Does the cost include my QuickBooks subscription?
How do I get an exact price for my situation?
My books are behind — do I pay the monthly fee or a cleanup fee?
How is this different from the main pricing page?
Do these fees include tax preparation?
Get an exact number
Stop guessing at the cost. Get a written fixed fee.
Start with a free file review. A Certified ProAdvisor looks at your actual QuickBooks file — volume, accounts, integrations, product tier, and how current the books are — then a discovery call scopes the work and produces one written fixed fee with exactly what it covers. An estimate becomes a quote only after the review; nothing is committed until you see the number. Independent firm — earns no fees on QuickBooks subscriptions.