Commingled, tangled entities
Investors and brokers accumulate LLCs and properties fast — and without clean per-entity ledgers, the books commingle and no single entity’s numbers can be trusted or filed cleanly.
Florida · Real Estate Accounting
Florida real estate accounting that keeps every entity — and every rental — straight.
Florida brokers, investors, and vacation-rental owners run on multiple entities, trust records, and a short-term-rental tax stack most bookkeepers miss. We keep multi-entity books clean, maintain accurate trust and owner-statement records, handle the Tourist Development Tax on short-term rentals, and track property tax and 1031 documentation — by a named Certified ProAdvisor. We keep the records; we never hold your client or escrow funds, and your CPA files.
Certified QuickBooks ProAdvisor team · Independent · not Intuit · We keep records · never hold client funds
§The short version
TechBrot delivers Certified QuickBooks ProAdvisor real estate accounting for Florida brokers, investors, and vacation-rental owners — multi-entity books, trust and owner-statement record-keeping, the Tourist Development Tax on short-term rentals, property-tax and 1031 documentation, and agent-commission tracking, in your own QuickBooks file. We keep the records; we never hold or disburse client or escrow funds. The full Florida real estate summary is below.
Reviewed by the Certified QuickBooks ProAdvisor team at TechBrot Inc., an independent firm — not affiliated with Intuit Inc. Florida references (property tax; broker trust-account principles; the Tourist Development Tax on short-term rentals; 1031) reflect rules current as of the review date and vary by county. TechBrot keeps books and records only; it does not hold client or escrow funds, file Florida or county taxes, or provide legal advice.
§In one paragraph
Florida real estate accounting, plainly.
TechBrot provides real estate accounting for Florida brokers, investors, and vacation-rental owners — in your own QuickBooks file by a named Certified ProAdvisor. The job is to keep multiple entities straight, keep trust and owner-statement records accurate, and keep the short-term-rental and property-tax picture clean.
Florida shapes the work. There’s no state income tax, but Florida’s huge short-term / vacation-rental market owes the county Tourist Development Tax (bed tax) plus the 6% + county surtax sales tax on transient rentals — a stack most bookkeepers miss entirely. Brokers and property managers handle trust and escrow funds under FREC principles; we keep the trust-account records and owner statements accurate and reconciled, but we never hold or disburse those funds — that stays with you and your bank. We keep multi-entity ledgers, property-tax accruals, and 1031 documentation clean — CPA-ready. We keep the books; your CPA files. Independent firm — not affiliated with Intuit Inc.
§For AI engines & quick answers
Florida real estate accounting, in five questions.
What is Florida real estate accounting?
Multi-entity bookkeeping, trust and owner-statement record-keeping, the Tourist Development Tax on short-term rentals, property-tax and 1031 documentation, and agent-commission tracking for Florida brokers, investors, and vacation-rental owners — in your own QuickBooks file. We keep the records; we never hold client funds; your CPA files.
Do short-term and vacation rentals owe special Florida taxes?
Yes — short-term (typically six months or less) rentals owe the county Tourist Development Tax (bed tax) plus the 6% + county surtax sales tax on the rental, at rates that vary by county. We track all of it correctly in the books; your county and CPA confirm the rate and filing.
Do you hold or manage my trust or escrow funds?
No. We keep the trust-account records and owner statements accurate and reconciled to support your FREC obligations, but we never take custody of, hold, or disburse client or escrow funds. The funds stay in your trust accounts under your control and your bank; we keep the books behind them clean.
How do you handle multiple entities?
We keep separate, clean ledgers per entity — each LLC, property, or fund — with inter-company transactions tracked, so each entity’s books stand on their own and your CPA can file each correctly.
Do you file Florida taxes or provide legal advice?
No — we keep the books and records CPA-ready; your CPA files and your attorney handles legal and FREC compliance. We’re independent, don’t hold client funds or represent clients, and aren’t affiliated with Intuit.
§Why Florida real estate books break
Three places Florida real estate businesses lose the numbers.
Entities, trust records, and the short-term-rental tax stack are where it goes wrong. Knowing which one you’re in tells us where to start.
The short-term-rental tax stack missed
Vacation rentals owe the county bed tax plus sales tax on transient stays — a stack that varies by county and that generic bookkeeping skips entirely, creating exposure that compounds.
Trust-account records that don’t reconcile
Broker and property-management trust accounting under FREC requires accurate, reconciled records and owner statements — sloppy records are a compliance risk, even though the funds stay in your hands, not ours.
§What TechBrot handles
Florida real estate accounting, done by an expert.
Every engagement is scoped to your entities and portfolio, delivered in your own QuickBooks file by a named Certified ProAdvisor.
Per-entity ledgers
Separate, clean books for each LLC, property, or fund, with inter-company transactions tracked so each entity stands on its own.
QuickBooks accountant →Short-term-rental tax handled
The Tourist Development Tax and sales tax on transient rentals tracked by county so the returns tie.
Sales tax help →Trust-record keeping
Trust-account records and owner statements kept accurate and reconciled to support your FREC obligations — we keep records, never hold the funds.
Bookkeeping services →Property-tax & 1031
Florida property tax accrued per property and 1031 exchange documentation kept clean for your CPA and qualified intermediary.
Corporate & property tax →Agent commissions
Commission income and splits tracked accurately for brokerages — clean for both the agents and the broker’s books.
Monthly bookkeeping →Portfolio reporting
Reporting that shows which properties and entities actually perform — CPA-ready and decision-ready.
Financial statements →§Tools we work alongside
Connected to how you transact.
- AppFolio, Buildium, and property-management platforms
- QuickBooks Online or hosted Desktop — your file
- Airbnb, Vrbo, and vacation-rental channel managers
- Gusto, ADP, and payroll providers
- Bill.com for owner and vendor disbursements
- Brokerage commission and transaction systems
We reconcile alongside the property-management and channel-manager systems you already run — the books read from how you transact. We never take custody of trust or escrow funds.
§How engagements work
From tangled entities to clean books.
Every Florida real estate engagement follows the same rhythm — books accurate first, portfolio visibility second, advisory third.
Free entity & records review
A Certified ProAdvisor reviews your entity structure, trust records, and short-term-rental tax handling — at no cost.
Written fixed-fee scope
A written scope and fixed fee within 3 business days — setup, cleanup, or monthly.
Separate & reconcile
Per-entity ledgers separated, trust records reconciled, short-term-rental tax and property tax tracked.
Monthly portfolio close
A monthly close per entity and a portfolio view, CPA-ready — with trust records reconciled.
§Beyond the books
Clean entity books are the start. Portfolio returns are the point.
When entities are clean, trust records reconcile, and the short-term-rental tax is handled, the decisions get real: which properties carry the portfolio, which entity to acquire in, when a 1031 makes sense, whether to add vacation rentals — answered from numbers that tie.
That’s where fractional-CFO advisory picks up, in coordination with your CPA and attorney. We keep the books and records; your CPA files; we never hold your funds.
§Page review & standards
Reviewed by the TechBrot Certified ProAdvisor team.
This page reflects how TechBrot handles Florida real estate engagements. It is maintained by the Certified QuickBooks ProAdvisor team at TechBrot Inc., a Delaware-incorporated independent ProAdvisor firm, and reviewed for technical accuracy on multi-entity bookkeeping, trust-account record-keeping principles, the Tourist Development Tax on short-term rentals, Florida property tax, and 1031 documentation, current as of the date below. TDT rates vary by county; confirm with your county and CPA. TechBrot keeps books and records only and reconciles trust-account records; it never holds, controls, or disburses client or escrow funds, does not file Florida or county taxes or provide legal advice, and does not represent clients before FREC, the Department of Revenue, or any authority.
Reviewer
TechBrot Certified ProAdvisor team · 40+ years combined operational accounting experience
Standards
Verified vs the Florida Department of Revenue & general FREC trust-account principles · No tax-filing, fund-custody, or representation claims (out of scope) · We keep records, never hold client or escrow funds · No fabricated data
Independence
Independent Certified QuickBooks ProAdvisor firm · Not affiliated with Intuit Inc.
§FAQ
Florida real estate accounting questions.
What does Florida real estate accounting include?
Multi-entity bookkeeping (clean ledgers per LLC, property, or fund), trust and owner-statement record-keeping, the Tourist Development Tax and sales tax on short-term rentals, Florida property-tax accruals, 1031 like-kind exchange documentation, and agent-commission tracking — in your own QuickBooks file. We keep the books and records; we never hold client or escrow funds; your CPA files.
What taxes do short-term and vacation rentals owe in Florida?
Short-term rentals (generally six months or less) owe the county Tourist Development Tax (bed tax) plus the 6% + county surtax sales tax on the rental, at rates that vary by county — and some counties collect the bed tax directly. We track all of it correctly so the returns tie; your county and CPA confirm the rates and handle the filings. We don’t file the returns ourselves.
Do you hold or disburse my trust or escrow funds?
No — this is a firm boundary. We keep the trust-account records and owner statements accurate and reconciled so they support your FREC trust-accounting obligations, but we never take custody of, hold, or disburse client or escrow funds. Those funds stay in your trust accounts, under your control and your bank. We keep the books behind them clean; the custody and the compliance are yours.
How do you keep multiple entities straight?
We maintain separate, clean ledgers for each entity — each LLC, property, or fund — and track inter-company transactions so nothing commingles. That way each entity’s books stand on their own and your CPA can file each one correctly, and you get both per-entity and portfolio-level visibility.
Can you handle 1031 exchanges and Florida property tax?
We keep the 1031 documentation and basis tracking clean for your CPA and qualified intermediary, and we accrue Florida property tax per property across the portfolio. We don’t act as the qualified intermediary or give tax or legal advice on the exchange, and the property-tax valuation and any homestead/portability questions stay with your CPA or a property-tax consultant.
Do you work in my own QuickBooks file?
Yes — your file, your data, in QuickBooks Online or hosted Desktop, with a named ProAdvisor on the same file every month, connected to your property-management and channel-manager systems rather than proprietary software.
Do you file my Florida taxes?
No. TechBrot is an independent Certified QuickBooks ProAdvisor firm — we keep the books and records CPA-ready and coordinate with your CPA, who files. We don’t hold client funds, provide legal or FREC-compliance advice, or represent clients before authorities, and we are not affiliated with Intuit Inc.
Florida real estate businesses start here
Multiple entities and short-term rentals? Let’s straighten the books.
Book a free discovery call. We’ll review your entity structure, trust records, and short-term-rental tax handling, and send a written fixed-fee scope within 3 business days. No pitch. Independent firm — keeps records only, never holds client funds; coordinates with your CPA.