QuickBooks cleanup · Ecommerce
QuickBooks cleanup for ecommerce sellers.
When Shopify, Amazon or Stripe payouts land in QuickBooks as one net deposit, sales, fees, refunds and collected tax disappear into a single number. Months of that leave revenue understated, fees invisible and inventory guessed. We rebuild it payout by payout in your own QuickBooks file, on a written fixed-fee scope.
An ecommerce cleanup splits each platform payout back into gross sales, fees, refunds, chargebacks, collected sales tax and reserves; records marketplace-facilitator tax so it is neither double-counted nor double-filed; rebuilds inventory and cost of goods sold; and reconciles every channel and processor to the bank. It is done in your own QuickBooks file on a written fixed-fee scope, and it leads into monthly ecommerce bookkeeping if you want it kept clean.
TechBrot Inc. · independent bookkeeping and advisory firm led by a Certified QuickBooks ProAdvisor — not a CPA firm and not affiliated with Intuit Inc.
Intuit certifications
Every engagement is reviewed by a Certified QuickBooks ProAdvisor (QuickBooks Online Level 2, Payroll) — verification on request. Intuit’s ProAdvisor program becomes ProPartner Accountants in early 2027; the certifications continue.
Ecommerce cleanup, in five questions.
What is an ecommerce QuickBooks cleanup?
Rebuilding an online seller’s books payout by payout: each deposit split into sales, fees, refunds, tax and reserves; inventory and COGS rebuilt; every channel reconciled to the bank.
Why is my QuickBooks revenue lower than Shopify or Amazon shows?
Because payouts were recorded as net deposits. Fees, refunds and reserves were subtracted before the money reached the bank, so the gross sales never reached the books.
What is marketplace-facilitator tax?
Sales tax a marketplace collects and remits for you in states with marketplace-facilitator laws. It has to be recorded so it is not also counted as your own liability.
Can you fix inventory and cost of goods sold?
Yes — rebuilt from purchases and counts so cost of goods sold follows units sold, which is what makes margin by month meaningful.
Do you file my sales-tax returns?
No. TechBrot keeps the records and reconciliations your tax professional files from; nexus and filing positions are your CPA’s call.
Why ecommerce books drift.
A platform deposit is never your sales. It is sales, minus fees, minus refunds and chargebacks, plus or minus collected tax, minus any reserve the platform is holding back. Recorded as one deposit, it understates revenue and hides every cost inside it.
Add a second channel, inventory bought in bulk and sold across both, and marketplaces that collect and remit sales tax for you in states with marketplace-facilitator laws, and a few months of net deposits leave books that cannot tell you your margin by channel — or what you actually owe.
What an ecommerce cleanup turns up.
Payouts booked as net sales
Revenue understated by every fee and refund, and the fees missing from the expense lines.
Marketplace tax recorded as your liability
Tax a marketplace already remitted, sitting in your sales-tax liability as if you owed it — a double count waiting to become a double filing.
Reserves mistaken for missing money
A deposit that looks short because the platform is holding part of it back; the held amount belongs in a receivable until it is released.
Inventory and COGS guessed
Cost of goods sold as a round number, or purchases expensed when bought, so margin by month means nothing.
Channels that never reconcile
Shopify, Amazon, Stripe and PayPal balances nobody has tied to the bank.
Payout by payout, channel by channel.
Pull every channel’s reports
Payout and settlement reports from each platform and processor for the months in scope.
Split each payout
Gross sales, fees, refunds, chargebacks, tax collected, marketplace-facilitator tax and reserves, each to its own account, through a clearing account per channel.
Rebuild inventory and COGS
From purchases and counts, so cost of goods sold follows the units actually sold.
Reconcile everything
Each clearing account to zero, each bank and card account to its statement.
Hand over
CPA-ready books in your own file, and the option to move into monthly ecommerce bookkeeping.
Three signs it is past a quick fix.
QuickBooks revenue is below your dashboards
Your platform reports more sales than QuickBooks does, month after month.
You cannot say what you owe, or where
Sales-tax liability in QuickBooks does not match what was collected, filed or remitted by a marketplace.
Margin by channel is a guess
You cannot tell whether Amazon or your own store makes you more money.
What an ecommerce cleanup costs.
Ecommerce cleanups are priced as QuickBooks cleanup (published at $1,200–$15,000+), fixed fee against a written scope that names the channels and the months. The number of channels, how far behind the file is, and whether inventory has to be rebuilt set where a cleanup lands.
We keep the sales-tax records and reconciliations your tax professional files from; nexus and filing positions are your CPA’s call, and TechBrot does not file returns.
Questions about cleaning up an online seller’s books.
How much does an ecommerce cleanup cost?
Which platforms do you work with?
Will the cleanup change my reported revenue?
Do I need a clearing account for each channel?
Is TechBrot affiliated with Shopify, Amazon or Intuit?
Channels that never tie?
Get the payouts rebuilt and the margins back.
Book a free 30-minute discovery call, or start with the free QuickBooks file review. You get a written fixed-fee scope — channels, months and inventory — within 3 business days.
Tell us what’s wrong with the books. We’ll tell you whether cleanup, catch-up or monthly bookkeeping fits.
Call (877) 751-5575. If we miss you, a Certified QuickBooks ProAdvisor returns your call within one business day. Written fixed-fee scope within 3 business days. No hourly billing.