QuickBooks revenue is below your dashboards
Your platform reports more sales than QuickBooks does, month after month.
QuickBooks cleanup · Ecommerce
QuickBooks cleanup for ecommerce sellers.
When Shopify, Amazon or Stripe payouts land in QuickBooks as one net deposit, sales, fees, refunds and collected tax disappear into a single number. Months of that leave revenue understated, fees invisible and inventory guessed. We rebuild it payout by payout in your own QuickBooks file, on a written fixed-fee scope.
At review · April statementDoes not tie
Ending balance21,926.57
Cleared balance28,114.99
Difference−6,188.42
The same statement, worked
Same statement · difference found0.00 · not yet finished
Ending balance21,926.57
Cleared balance21,926.57
Difference0.00
What you can check before you sign
- Fixed fee, written first
- Your own QuickBooks file
- No hourly billing
If your file needs our paid diagnostic first, its fee is credited in full against the cleanup. Either way, you get a fixed fee in writing before any work starts.
§ 01 · TL;DR
§ TL;DR
An ecommerce cleanup splits each platform payout back into gross sales, fees, refunds, chargebacks, collected sales tax and reserves; records marketplace-facilitator tax so it is neither double-counted nor double-filed; rebuilds inventory and cost of goods sold; and reconciles every channel and processor to the bank.
It is done in your own QuickBooks file on a written fixed-fee scope, and it leads into monthly ecommerce bookkeeping if you want it kept clean.
They took something that felt overwhelming to me as a first-year business owner and made it simple.
What stood out the most was TechBrot Inc’s attention to detail.
Intuit QuickBooks Certification Level 2 and QuickBooks Workforce Certification,
§ 02 · The problem
Why ecommerce books drift.
A platform deposit is never your sales. It is sales, minus fees, minus refunds and chargebacks, plus or minus collected tax, minus any reserve the platform is holding back. Recorded as one deposit, it understates revenue and hides every cost inside it.
Add a second channel, inventory bought in bulk and sold across both, and marketplaces that collect and remit sales tax for you in states with marketplace-facilitator laws, and a few months of net deposits leave books that cannot tell you your margin by channel — or what you actually owe.
§ 03 · What we find
What an ecommerce cleanup turns up.
Payouts booked as net sales
Revenue understated by every fee and refund, and the fees missing from the expense lines.Marketplace tax recorded as your liability
Tax a marketplace already remitted, sitting in your sales-tax liability as if you owed it — a double count waiting to become a double filing.Reserves mistaken for missing money
A deposit that looks short because the platform is holding part of it back; the held amount belongs in a receivable until it is released.Inventory and COGS guessed
Cost of goods sold as a round number, or purchases expensed when bought, so margin by month means nothing.Channels that never reconcile
Shopify, Amazon, Stripe and PayPal balances nobody has tied to the bank.§ 04 · How we clean it up
Payout by payout, channel by channel.
- STEP 1
Pull every channel’s reports
Payout and settlement reports from each platform and processor for the months in scope. - STEP 2
Split each payout
Gross sales, fees, refunds, chargebacks, tax collected, marketplace-facilitator tax and reserves, each to its own account, through a clearing account per channel. - STEP 3
Rebuild inventory and COGS
From purchases and counts, so cost of goods sold follows the units actually sold. - STEP 4
Reconcile everything
Each clearing account to zero, each bank and card account to its statement. - STEP 5
Hand over
CPA-ready books in your own file, and the option to move into monthly ecommerce bookkeeping.
§ 05 · When to call
Three signs it is past a quick fix.
You cannot say what you owe, or where
Sales-tax liability in QuickBooks does not match what was collected, filed or remitted by a marketplace.
Margin by channel is a guess
You cannot tell whether Amazon or your own store makes you more money.
§ 06 · Pricing
What an ecommerce cleanup costs.
Ecommerce cleanups are priced as QuickBooks cleanup (published at $1,200–$15,000+), fixed fee against a written scope that names the channels and the months. The number of channels, how far behind the file is, and whether inventory has to be rebuilt set where a cleanup lands.
We keep the sales-tax records and reconciliations your tax professional files from; nexus and filing positions are your CPA’s call, and TechBrot does not file returns.
§ 08 · Questions
Questions about cleaning up an online seller’s books.
How much does an ecommerce cleanup cost?
It is priced as QuickBooks cleanup, published at $1,200–$15,000+, fixed fee against a written scope that names the channels and months. The exact figure is in the scope before work starts.
Which platforms do you work with?
Shopify, Amazon, Stripe and PayPal payouts are the common ones; any channel that provides payout or settlement reports can be reconciled the same way.
Will the cleanup change my reported revenue?
Gross revenue goes up, because gross sales replace net deposits, and fees and refunds appear as costs. Profit is what it always was; the books finally show where it went.
Do I need a clearing account for each channel?
It is how we keep payouts accurate: every sale, fee and refund flows through the channel’s clearing account, and the account returns to zero when the payout lands in the bank.
Is TechBrot affiliated with Shopify, Amazon or Intuit?
No. TechBrot is a bookkeeping and advisory firm and is not affiliated with Shopify, Amazon, Stripe, PayPal or Intuit Inc.
Channels that never tie?
Get the payouts rebuilt and the margins back.
Tell us what’s wrong with the books. We’ll tell you whether cleanup, catch-up or monthly bookkeeping fits.
Or send the details instead