QuickBooks · ProAdvisor Cost
How much does a QuickBooks ProAdvisor cost?
A QuickBooks ProAdvisor engagement at TechBrot is a written fixed fee, and TechBrot never bills hourly. Our bands: monthly bookkeeping $500–$2,500+/mo, QuickBooks cleanup $1,200–$15,000+ and QuickBooks setup $750–$5,000+. Where your fee lands inside a band depends on the engagement (bookkeeping, cleanup, setup, or consulting) and on the real shape of your file: how clean it is, how many months behind, transaction volume, accounts and integrations, product tier, and entity structure. This page explains what drives the cost and how we price it — a written fixed fee, never an hourly meter. It points to the full price list for the authoritative figures and to the calculator to estimate your range. Every figure here is an estimate, not a quote. Looking for a QuickBooks ProAdvisor near you, working remotely? Distance doesn’t change the fee. Looking for what Intuit charges accountants to join the ProAdvisor program, or the ProAdvisor discount on subscriptions? That is Intuit’s own pricing, published on Intuit’s site. This page is what it costs a business to hire one.
If your file needs our paid diagnostic first, its fee is credited in full against the cleanup. Either way, you get a fixed fee in writing before any work starts.
Call (877) 751-5575. Or book a discovery call.
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Intuit QuickBooks Certification Level 2 and QuickBooks Workforce Certification, held by TechBrot’s senior reviewer (verification on request) · TechBrot, Inc. · Delaware corporation · est. 2023
The cost of a Certified QuickBooks ProAdvisor is always a range until your file is reviewed, and it’s priced as a written fixed fee — not hourly.
Our canonical starting ranges: monthly bookkeeping $500–$2,500+/month; a one-time bookkeeping cleanup $1,200–$15,000+ or catch-up $2,000–$20,000+; new QuickBooks setup $750–$5,000+; and an ongoing consulting retainer, scoped to your file as a fixed monthly fee in writing. Where you land is driven by file condition, months behind, transaction volume, number of accounts and integrations, QuickBooks product tier, and multi-entity complexity. These are estimates, not quotes — your exact fixed fee is set in writing after a free discovery call and file review. The QuickBooks software subscription is billed by Intuit separately; this page is about the firm’s service fee, not the software license. The pricing page is the authoritative price list; the calculator estimates your range.
Figures are canonical starting ranges, not quotes.
Certifications
Current certifications held by TechBrot’s senior reviewer: Intuit QuickBooks Certification Level 2 and QuickBooks Workforce Certification — verification on request. Intuit’s ProAdvisor program becomes Intuit ProPartner Accountants in early 2027; the certifications continue.
What ProAdvisors charge — and why we don’t bill that way.
One published cost guide puts hourly QuickBooks cleanup work at $50–$150 an hour (Pulse by Xenett, checked September 26, 2026), and some fractional bookkeepers add a one-time onboarding fee to an hourly rate (how other firms price is in the table below). We don’t bill hourly, because an hourly meter penalizes you for a messy file and rewards a slow one.
TechBrot works on a written fixed fee instead: monthly bookkeeping $500–$2,500+/month, a one-time cleanup $1,200–$15,000+ or catch-up $2,000–$20,000+, and new setup $750–$5,000+. The number is set by the scope of the work, not the clock — so the efficiency risk sits with us, not you.
The hourly figure is the independent market range, published for comparison. Our own figures are estimates until a free file review; your exact fixed fee is set in writing. The pricing page is the authoritative list.
What a ProAdvisor costs per month, section by section.
The monthly range, the six factors that place a file within it, and what the fee does and does not include — the QuickBooks subscription and tax preparation among them — set out in full below.
Full pricingBookkeeping cost calculatorGet the free file reviewSend the details
Written fixed fee · free review first
How we price — and who quotes it
Fixed-fee
every engagement scoped to a written flat figure — no surprise hourly billing
Free
discovery call and file review before any number is committed
- Cost work here is quoted by a QuickBooks ProAdvisor (TechBrot’s senior reviewer, a Certified QuickBooks ProAdvisor, holds the Intuit QuickBooks Certification Level 2 and QuickBooks Workforce Certification) — so the scope behind the number reflects real platform fluency, not a guess. Verification available on request.
- The scope and the fee reflect what your books actually need, not what keeps you on a more expensive plan.
- Every figure on this page is an estimate, not a quote. Your exact fixed fee is set in writing after a free discovery call and a review of your file — never an hourly meter, never a surprise invoice.
Written fixed fee, not hourly — and why.
Every engagement is scoped to a flat figure — a fixed monthly fee for ongoing work, or a flat project fee for a cleanup or setup — agreed in writing before any work starts. Three reasons we don’t bill hourly.
You see the number before any work starts
A written fixed fee means you decide with the figure — and exactly what it covers — in front of you. There is no hourly meter running in the background and no surprise invoice at month-end. You can budget with certainty because the number doesn’t move unless the scope does.
We carry the efficiency risk, not you
On an hourly model, a slow month or a tricky reconciliation costs you more. On a fixed fee, the firm absorbs that — the price is set by the scope of the work, not the clock. Our incentive is to work efficiently and keep your file clean, not to log hours.
The fee only changes when the work does
The fixed fee holds for the scope you agreed. If your needs genuinely change — you add payroll, a second entity, inventory, or a new sales-tax obligation — we re-scope and agree a new fixed fee in writing before anything changes. You’re never billed for more than what you signed off on.
Six factors that move your fee within the range.
There is no single flat price because no two files are the same. These six factors do most of the work in deciding where a quote lands — more of any of them moves the fee toward the top of the range; a clean, current, simple file sits at the bottom.
File condition
The single biggest swing on a first engagement. A clean, reconciled, well-structured file needs maintenance; a file with duplicate transactions, an inflated Undeposited Funds balance, uncleared opening-balance equity, or reconciliations that no longer tie needs repair first. The worse the condition, the more the work — which is why a messy file often starts with a one-time cleanup before a lower steady monthly fee.
Months behind
For a cleanup or catch-up, how far behind the books are is the primary driver of the project fee. A couple of months of un-categorized transactions is a light catch-up near the bottom of the cleanup range; multiple years across several accounts, with reconciliations to rebuild and prior periods to correct, sits much higher. Cleanup is priced by the depth of the backlog, not a flat tier.
Transaction volume
The number of transactions flowing through your accounts each month — deposits, payments, transfers, card charges — sets how much categorization, matching, and review the books need every period. A few dozen transactions a month and several hundred a week sit at very different points in the monthly range.
Accounts & integrations
Each bank account, credit card, loan, and merchant or payment account is its own feed to reconcile. Each connected app — Shopify, Stripe, Bill.com, Gusto — adds mapping and reconciliation work and a place for duplicates or mis-postings to appear. Two or three accounts and no integrations is routine; a dozen accounts and several integrations adds real ongoing scope.
QuickBooks product tier
Work on QuickBooks Online, Desktop, and Enterprise is not the same effort — Enterprise files with advanced inventory, advanced pricing, or job-costing carry more configuration and more places for complexity to live. The product tier shapes scope, and therefore the fee. (The product subscription itself is Intuit’s charge, billed separately.)
Multi-entity & complexity
Multiple entities, intercompany transactions, classes or locations, payroll, inventory, and multi-state sales-tax obligations each add scope. A current single-entity file with one or two accounts sits at the lower end; a multi-entity operation with payroll, inventory, and several integrations sits toward the top of the range.
What each engagement ranges from — and to.
These are our canonical starting ranges, always shown as a range and never as a single point. They’re estimates, not quotes — your exact fixed fee is set in writing after the free file review. The pricing page is the authoritative list; this section summarizes the engagements and what drives each one.
$500–$2,500+/month
Recurring fixed monthly feeWhat moves it: Transaction volume, number of accounts, payroll, sales tax, and how clean the file is. A simple, current single-entity file sits near the bottom; high volume with payroll and multi-state sales tax sits higher.
$1,200–$15,000+
One-time flat project feeWhat moves it: How many months (or years) behind the books are, across how many accounts, and how much has to be corrected and re-reconciled. Priced by the depth of the backlog, not a tier.
$750–$5,000+
One-time flat project feeWhat moves it: Whether you’re starting fresh or migrating, the product tier, the number of accounts and integrations to connect, and how much chart-of-accounts and opening-balance work the build requires.
Scoped in writing
Ongoing monthly advisory retainerWhat moves it: A fixed monthly fee set in writing — lighter for simpler QuickBooks Online businesses, larger for Enterprise or high-integration complexity. Scoped by product tier, integration count, and advisory depth.
Every figure above is an estimate, not a quote — the exact fixed fee is set in writing after a free discovery call and file review. The QuickBooks software subscription is billed by Intuit separately; current subscription pricing is on Intuit’s site.
What the market charges vs. what we charge and why.
How other firms and cost guides price hourly, monthly and cleanup work, as their own pages state it. We list the basis, not their prices, which change within a quarter.
| Firm | How they price | Source · checked |
|---|---|---|
| Bench (Mainstreet) | A fractional bookkeeper by the hour, plus a one-time onboarding fee. | bench.co/pricing · 2026-09-26 |
| Bookkeeper360 | Monthly-expense bands; cash or accrual; monthly or weekly. Payroll, back office, tax and CFO are separate products; catch-up is quoted at onboarding. | bookkeeper360.com/pricing · 2026-09-26 |
| QuickBooks Live (Intuit) | Monthly-expense bands. We do not quote Intuit’s prices. | Fit Small Business comparison · 2026-10-17 |
| House of Bookkeepers | One-time QuickBooks cleanup packages defined by transaction count and accounts. | houseofbookkeepers.com/quickbooks-clean-up · 2026-09-26 |
| Pulse by Xenett (cost guide) | A market summary: cleanup priced by the months involved and the condition of the file. | pulse.xenett.com · 2026-09-26 |
| Wurthy (cost guide) | A market summary: catch-up and cleanup priced by the months involved and the condition of the file. | wurthy.co · 2026-09-26 |
| TechBrot | Transactions a month across all accounts, then accounts, payroll, entities and sales tax; one fixed fee in writing. | this page |
R45-D (R5-S-11, ruling 79 onward): the basis each firm’s own pages state, never its price. Competitor prices go stale within a quarter and a wrong one is a liability, so none is reproduced here; Intuit’s prices are never quoted. Each row carries the date it was checked; the four newest rows were checked 2026-10-17 against the outlet named, the others against the firm’s own pricing page on September 26, 2026.
What we charge
No hourly rate. Every engagement is a written fixed fee: monthly bookkeeping $500–$2,500+/month; QuickBooks cleanup $1,200–$15,000+ (bookkeeping cleanup $1,200–$15,000+); catch-up $2,000–$20,000+; new QuickBooks setup $750–$5,000+; a focused diagnostic from $450. The pricing page is the authoritative list.
And why we don’t sell hours
An hourly rate is easy to compare and tells you nothing about the total. A published hourly option, such as a fractional bookkeeper by the hour plus a one-time onboarding fee, sets the total by the hours worked. Our focused diagnostic is a fixed fee for a written scope, credited in full against a cleanup. With a written fixed fee the total is known before work begins, and it changes only if you approve a written re-scope.
Where an hourly arrangement is the better buy: small, occasional questions on books that are already in good shape. If that is your situation, a published hourly option may cost you less than any fixed scope.
Three illustrations of how the factors land.
These are illustrative scenarios to show how the cost factors combine — not averages, not client data, and not quotes. Your figure is fixed in writing after the file review.
Illustrative: a current, simple file
Representative scenario, not a quote. A single-entity service business on QuickBooks Online, one bank account and one card, no payroll or inventory, books roughly current. There’s nothing to clean up, so this skips a cleanup project and sits near the bottom of the monthly bookkeeping range ($500–$2,500+/mo). The actual figure is fixed in writing after the file review.
Illustrative: behind, then steady
Representative scenario, not a quote. A business several months behind across a few accounts usually starts with a one-time bookkeeping cleanup ($1,200–$15,000+, priced by the backlog) to get current, then moves onto a recurring monthly bookkeeping fee ($500–$2,500+/mo) to keep it that way. The file review tells us which you need and what each costs — both quoted as fixed figures.
Illustrative: complex and integrated
Representative scenario, not a quote. A multi-entity operation on QuickBooks Enterprise with several integrations, payroll, and inventory carries more scope across the board — setup or cleanup at the upper end of its range, and either monthly bookkeeping or a consulting retainer scoped to a complex file for ongoing work. Always scoped to the real drivers, always fixed in writing.
How do you want to get your number?
“I just want a number.”
The fastest path to an accurate figure is a free file review — a ProAdvisor looks at your actual file, scopes the work to the real drivers, and quotes one written fixed fee. No hourly meter, nothing committed until you see it.
Get the free file review“I want to estimate it myself first.”
The interactive estimator walks you through volume, accounts, and complexity to place you in a range before you talk to anyone — a starting estimate, not a quote, but a useful gut-check.
Estimate your range“Show me the full price list.”
The pricing page is the authoritative, firm-wide fixed-fee reference — every engagement in one place, with the same canonical ranges this page explains. Start there if you want the complete picture.
See full pricingFixed-fee, scoped to your file. Independent.
A QuickBooks ProAdvisor’s fee is only fair if it reflects the actual work. That’s why we don’t publish a single flat price and don’t bill hourly: we review the file first, scope the work to the real drivers — condition, backlog, volume, accounts, integrations, product tier, and entity structure — and quote one written fixed fee within our canonical ranges. You see the number, and what it covers, before anything begins, and the fee only changes if the scope genuinely changes.
The QuickBooks software subscription is billed by Intuit separately. You can see the full pricing list, estimate your range, or read our trust & methodology standards.
Fixed-fee
every engagement scoped to a written flat figure — no surprise hourly billing
$500–$2,500+
typical monthly bookkeeping range, placed on your real drivers
/pricing/
the canonical firm-wide price list — this page explains how it works
What people ask about ProAdvisor cost.
How much does it cost to hire a QuickBooks ProAdvisor?
Do you charge hourly or a fixed fee?
What makes one quote higher than another?
Does the cost include my QuickBooks subscription?
How do I get an exact price for my situation?
My books are behind — do I pay the monthly fee or a cleanup fee?
How is this different from the main pricing page?
Do these fees include tax preparation?
Get an exact number
Stop guessing at the cost. Get a written fixed fee.
What happens after you call.
1. We talk for up to 30 minutes. You tell us where the books stand; we ask the questions that decide the scope. No charge.
2. We look at the file if we need to. You add us as an accountant user in your own QuickBooks file, and you can remove us at any time. If the file cannot be priced without working inside it, we say so and propose the paid diagnostic, whose fee is credited in full against the cleanup.
3. You get a fixed fee in writing. What we will fix, what you will receive and one fixed fee. Nothing starts until you accept it.
Tell us where the books stand. We’ll tell you which engagement fits, if any.
We reply within one business day. Written fixed-fee scope within 3 business days of your call. No hourly billing.