New York · Small Business
Your New York small business accountant, starting with the books.
Bookkeeping, QuickBooks setup, and cleanup for New York small businesses — entity-aware books for LLCs, S-corps, and partnerships, NYC & NY sales-tax tracking, and a named Certified ProAdvisor. We keep the books; your CPA files. Fixed-fee, all 62 counties.
Independent firm · not Intuit, not a CPA firm. Coordinates with your CPA.
New York small business accounting, in brief.
TechBrot is the day-to-day financial backbone for New York small businesses — Certified QuickBooks ProAdvisor bookkeeping, setup, cleanup, entity-aware chart of accounts, and NYC & NY sales-tax tracking, kept in your own QuickBooks file by a named ProAdvisor and coordinated with your CPA, who files. The full New York small-business summary is below.
Reviewed by the Certified QuickBooks ProAdvisor team at TechBrot Inc., an independent firm — not affiliated with Intuit Inc., and not a CPA or tax-prep firm. New York facts (NYC Unincorporated Business Tax; NYC combined 8.875% sales-tax rate) reflect current NYC and NY DTF guidance.
New York small business accounting, in five questions.
Do I need an accountant or a bookkeeper?
Most New York small businesses need both, in sequence — a bookkeeper to keep books clean monthly, a CPA to file and advise. TechBrot does the bookkeeping/QuickBooks side and coordinates with your CPA, who files. If budget is tight, clean books come first.
What does it cost?
The bookkeeping/QuickBooks work runs $400–$2,500+/mo, cleanup from $1,500, fixed-fee against a written scope. CPA tax-return prep is billed separately by them. See New York pricing.
I’m just starting — what do I need?
The right entity & QuickBooks setup, a clean industry-specific chart of accounts, and sales-tax tracking from day one. We handle setup and the books; your CPA or attorney handles entity filing and tax registration.
My books are a mess from fast growth — help?
Yes — a one-time cleanup to get the file CPA-ready, then monthly bookkeeping so financials keep pace as you scale.
Is TechBrot a CPA firm?
No — an independent Certified QuickBooks ProAdvisor & bookkeeping firm. We run the books; your CPA files and represents you. We do not file returns. Most NY small businesses use both.
The short version.
Most New York small businesses need both a bookkeeper and a CPA — and in that order. TechBrot is the day-to-day financial backbone: bookkeeping, QuickBooks setup and cleanup, payroll coordination, and NYC & NY sales-tax tracking — kept by a named Certified ProAdvisor, fixed-fee against a written scope ($400–$2,500+/mo; cleanup from $1,500).
We keep entity-aware books — an LLC, S-corp, or partnership each reads differently on the balance sheet, and the chart of accounts is built so owner draws, distributions, guaranteed payments, and reasonable S-corp compensation land where your CPA expects them. If you’re an unincorporated New York firm, we keep the books aware of the NYC Unincorporated Business Tax (UBT) so the numbers your CPA needs at filing are already in place. Your CPA files your returns and advises on tax; we keep the books that make their work fast and accurate.
We’re not a CPA or tax-prep firm — we don’t file income-tax returns or represent you before the tax authorities. We’re the bookkeeping and QuickBooks side, coordinating directly with yours. All 62 New York counties, most industries. Independent firm — not affiliated with Intuit Inc.
The financial backbone, built and maintained.
Every engagement is scoped to your business and entity, delivered in your own QuickBooks file by a named Certified ProAdvisor.
QuickBooks setup, done right
The right QuickBooks edition, a clean industry-specific chart of accounts built around your entity (LLC, S-corp, or partnership), and NYC/NY sales-tax tracking configured from the start.
Monthly bookkeeping
Reconciled accounts and owner-ready, CPA-ready statements every month, by a named bookkeeper — so you always know where the business stands.
Cleanup & catch-up
Behind from growth? We get the file accurate and CPA-ready — reclassifying transactions and reconciling to a known-good baseline — then keep it that way.
NYC & NY sales tax tracking
New York’s destination-based sales tax tracked in your books — including the NYC 8.875% combined rate — so your quarterly return reconciles instead of guessing at filing time.
Year-end CPA handoff
Clean, documented, entity-aware books delivered to your CPA at year end — UBT-aware for unincorporated firms — for faster, cheaper, audit-ready filing.
What we do — and what your CPA does.
We’re bookkeepers and Certified QuickBooks ProAdvisors, not a CPA or tax-prep firm. The split is clean — and we coordinate directly across it.
Bookkeeping & QuickBooks — not tax filing
TechBrot
- Bookkeeping, reconciliation & monthly statements
- QuickBooks setup, cleanup & management
- Entity-aware books (LLC, S-corp, partnership)
- NYC & NY sales-tax tracking
- Payroll coordination
- Year-end handoff to your CPA
Files returns & represents you
Your CPA
- Files NY & federal income-tax returns
- Files the NYC UBT return; represents you before the tax authorities
- Tax planning & formal advice
- We coordinate directly — bookkeeper vs accountant →
Automation handles the data entry. We handle the judgment.
Apps can categorize transactions; they can’t tell a New York founder their margins are slipping, their owner draws are outrunning profit, or their NYC UBT exposure is rising. Clean books are the foundation; judgment is the value.
Once your books are solid and entity-aware, the question shifts from “are the numbers right?” to “what do they tell me to do next?” That’s where fractional-CFO advisory comes in — a Certified ProAdvisor who knows your numbers turning them into pricing, cash-flow, and entity-structure conversations to have with your CPA. Explore fractional CFO & advisory →
Reviewed by the TechBrot Certified ProAdvisor team.
This page reflects how TechBrot handles New York small-business engagements. It is maintained by the Certified QuickBooks ProAdvisor team at TechBrot Inc., a Delaware-incorporated independent ProAdvisor firm, and reviewed for accuracy on the bookkeeping scope, entity-aware chart of accounts, and New York references (the NYC Unincorporated Business Tax and NYC’s combined 8.875% sales-tax rate). TechBrot keeps the books and coordinates with your CPA, who files; we do not file New York or federal returns and do not represent clients before the tax authorities.
Certifications
Active Intuit Certified QuickBooks ProAdvisor — Online (L2), Desktop, Enterprise, Payroll
Scope
Bookkeeping, QuickBooks, NYC/NY sales-tax tracking, payroll coordination · income-tax filing & representation coordinated with your CPA/EA (out of our scope)
Engagement
Fixed-fee, written scope before work · delivered in your own QuickBooks file
Independence
Independent Certified QuickBooks ProAdvisor firm · Not affiliated with Intuit Inc.
Talk to a ProAdvisor
One call tells you exactly where your books stand.
No form, no sales script. You speak with a Certified QuickBooks ProAdvisor who has looked at files like yours — and you get a written fixed-fee scope within one business day.
(877) 751-5575Mon–Fri · we reply the same business day
- You talk to a ProAdvisorA real Certified QuickBooks ProAdvisor — not a call centre.
- We review your fileWe look at what’s actually in your QuickBooks and what it needs.
- You get a written scopeA fixed fee in writing within 3 business days. Then you decide.
New York small business accounting questions.
Do I need an accountant or a bookkeeper for my New York small business?
What does a small business accountant do in New York?
How much does a small business accountant cost in New York?
I’m just starting a business in New York — what do I need?
Can you help if my business is growing fast and the books are a mess?
Is TechBrot a CPA firm?
Which New York businesses do you work with?
How do we get started?
Get the books right — the rest gets easier.
Book a free discovery call. We’ll review your situation and your books, recommend setup, cleanup, monthly service, or a mix, and send a written fixed-fee quote within 3 business days. No pitch. Independent firm — we keep the books and coordinate with your CPA, who files; we do not file NY taxes.