Your New York small business accountant, starting with the books.
Bookkeeping, QuickBooks setup, and cleanup for New York small businesses — entity-aware books for LLCs, S-corps, and partnerships, NYC & NY sales-tax tracking, kept by your bookkeeper and checked against TechBrot’s close standard before it reaches you. Fixed-fee, all 62 counties.
New York rule: an LLC or LLP not taxed as a corporation, with New York-source income, files Form IT-204-LL and pays a $25 to $4,500 fee set by the prior year’s New York source gross income; the books isolate that income. Source: NYS Tax Department, IT-204-LL instructions.
What you can check before you sign
- Fixed fee, written first
- Your own QuickBooks file
- No hourly billing
If your file needs our paid diagnostic first, its fee is credited in full against the cleanup. Either way, you get a fixed fee in writing before any work starts.
New York small business accounting, in brief.
New York small business accounting from TechBrot keeps the day-to-day books your CPA files from: monthly bookkeeping, QuickBooks setup and cleanup, an entity-aware chart of accounts for an LLC, S-corp or partnership, books ready for the NYC Unincorporated Business Tax, and sales tax at NYC’s 8.875%. Monthly bookkeeping runs $500–$2,500+/mo.
They took something that felt overwhelming to me as a first-year business owner and made it simple.
What stood out the most was TechBrot Inc’s attention to detail.
The financial backbone, built and maintained.
Every engagement is scoped to your business and entity, delivered in your own QuickBooks file by your TechBrot team, with every close reviewed by a Certified QuickBooks ProAdvisor.
QuickBooks setup, done right
The right QuickBooks edition, a clean industry-specific chart of accounts built around your entity (LLC, S-corp, or partnership), and NYC/NY sales-tax tracking configured from the start.
Monthly bookkeeping
Reconciled accounts and owner-ready, CPA-ready statements every month, by your TechBrot team — so you always know where the business stands.
Cleanup & catch-up
Behind from growth? We get the file accurate and CPA-ready — reclassifying transactions and reconciling to a known-good baseline — then keep it that way.
NYC & NY sales tax tracking
New York’s destination-based sales tax tracked in your books — including the NYC 8.875% combined rate — so your quarterly return reconciles instead of guessing at filing time.
Year-end CPA handoff
Clean, documented, entity-aware books delivered to your CPA at year end — UBT-aware for unincorporated firms — for faster, cheaper, audit-ready filing.
What we do — and what your CPA does.
The split is clean — and we coordinate directly across it.
TechBrot
- Bookkeeping, reconciliation & monthly statements
- QuickBooks setup, cleanup & management
- Entity-aware books (LLC, S-corp, partnership)
- NYC & NY sales-tax tracking
- Payroll coordination
- Year-end handoff to your CPA
Your CPA
- Files NY & federal income-tax returns
- Files the NYC UBT return; represents you before the tax authorities
- Tax planning & formal advice
- We coordinate directly — bookkeeper vs accountant
What a New York business’s books have to get right all year.
These are the New York rules that decide how the books are kept — not once at filing, but every month. Each is a standing obligation, and each is a reason the accounting here is not the same as the state next door.
Sales tax is three rates stacked
4% state, 4.5% city and a 0.375% MTA surcharge that follows the commuter district rather than the city line.
UBT reaches unincorporated NYC businesses
A 4% tax on the net income of sole proprietors and partnerships in the five boroughs, computed from the books.
Law firms need trust accounting all year
IOLTA is mandatory where client funds are held, with client-by-client ledgers — not a bank account.
Nonprofits file CHAR500 as well as the 990
With its own schedules, which means functional-expense and restricted-fund tracking has to exist all year.
Figures maintained against New York’s own published sources. The full picture is on the New York page .
Automation handles the data entry. We handle the judgment.
Apps can categorize transactions; they can’t tell a New York founder their margins are slipping, their owner draws are outrunning profit, or their NYC UBT exposure is rising. Clean books are the foundation; judgment is the value.
Once your books are solid and entity-aware, the question shifts from “are the numbers right?” to “what do they tell me to do next?” That’s where fractional-CFO advisory comes in, on books brought current — a QuickBooks ProAdvisor who knows your numbers turning them into pricing, cash-flow, and entity-structure conversations to have with your CPA. Explore fractional CFO & advisory
Checked against the New York State Tax Department’s IT-204-LL instructions and the NYC Department of Finance’s Unincorporated Business Tax page.
Your TechBrot team.
Every engagement runs on three roles: a client advisor who scopes it and stays your point of contact, a senior bookkeeper who prepares your setup and monthly close in your software, and a Certified QuickBooks ProAdvisor who reviews every close before it reaches you. A U.S.-based bookkeeper is available on request; we can share their public directory profile with you.
Specialists when your books need them.
Senior bookkeepers who specialize in rental portfolios and Xero, and specialist partner practices for trust accounting for law firms and CFO advisory. We bring the right one onto your engagement when your business calls for it, under the same standards and review.
Around New York.
New York QuickBooks ProAdvisor & bookkeeping
The state page: services, industries, cities and the New York tax terms in one place.Small-business accountant, nationally
The national engagement this page is the New York version of — same scope, same written fixed fee.Also in New York
New York cities
Not sure where your file stands? Start with the free QuickBooks file review · how New York compares: state-by-state tax quirks.
New York small business accounting questions.
Do I need an accountant or a bookkeeper for my New York small business?
Most New York small businesses need both, in sequence: a bookkeeper (or bookkeeping service) to keep the books clean and current month to month, and a CPA or accountant to file returns and advise on tax. TechBrot provides the bookkeeping and QuickBooks side — the day-to-day financial backbone — and coordinates with your CPA, who files. If you only have budget for one to start, clean books come first, because nothing downstream works without them.
What does a small business accountant do in New York?
In practice, ‘small business accountant’ covers several roles: recording and reconciling transactions (bookkeeping), producing financial statements, handling payroll, tracking NYC and New York State sales tax, and — separately — filing tax returns and giving tax advice (the CPA’s role). TechBrot covers the first set and coordinates with your CPA for the filing and advisory side.
How much does a small business accountant cost in New York?
For the bookkeeping and QuickBooks work TechBrot provides, ongoing monthly service runs $500–$2,500+/mo depending on volume and complexity, with one-time bookkeeping cleanup from $1,200. Tax-return preparation and filing — handled by a CPA — is typically billed separately by them. We quote fixed fees against a written scope before any work begins.
I’m just starting a business in New York — what do I need?
Three things early: the right entity and QuickBooks setup, a clean chart of accounts built for your industry, and a system to track NYC/NY sales tax from day one if you sell taxable goods or services. TechBrot handles the setup and ongoing books; your CPA or attorney handles entity filing and tax registration. Getting the books right at the start prevents the expensive cleanup most businesses need a year or two in.
Can you help if my business is growing fast and the books are a mess?
Yes — that’s a standard New York engagement. Rapid growth almost always outpaces the books. We scope a one-time cleanup or catch-up to get the file accurate and CPA-ready, then move into monthly bookkeeping so your financials keep pace as you scale.
Which New York businesses do you work with?
Small and midsize businesses across all 62 counties and most industries — including construction, real estate, legal, restaurants, healthcare, and nonprofits, each of which has its own New York wrinkles. Whether you’re a sole proprietor facing the NYC UBT or a growing LLC with multi-state payroll, the bookkeeping is built around your situation.
How do we get started?
Start with a free discovery call, or call (877) 751-5575. We review your situation and your books, identify whether you need setup, cleanup, monthly bookkeeping, or a combination, and send a written fixed-fee proposal within 3 business days. Work starts on the date in your written scope.
One call tells you exactly where your books stand.
Tell us how the books, payroll and taxes run today. We’ll tell you what a bookkeeping engagement covers and what stays with your CPA.
What happens when you call