New York City · All Five Boroughs · NYC Metro
New York City bookkeeper & QuickBooks accountant.
Certified QuickBooks ProAdvisor bookkeeping for New York City businesses — across Manhattan, Brooklyn, Queens, the Bronx, and Staten Island. NYC’s 8.875% sales tax, the 4% Unincorporated Business Tax, and the Commercial Rent Tax built into how your books are kept. A named bookkeeper on the same file every month, with the books kept CPA-ready for your CPA to file.
Certified QuickBooks ProAdvisor team · All five NYC boroughs · Fixed-fee · written scope in 3 days
TechBrot delivers Certified QuickBooks ProAdvisor bookkeeping for New York City businesses across all five boroughs — monthly bookkeeping, cleanup, and QuickBooks management by a named bookkeeper on the same file every month. The full New York City summary is below.
Reviewed by the Certified QuickBooks ProAdvisor team at TechBrot Inc., an independent firm — not affiliated with Intuit Inc. New York City tax figures verified against the NYC Department of Finance and NY DTF.
The short version.
TechBrot provides Certified QuickBooks ProAdvisor bookkeeping for New York City businesses across all five boroughs — monthly bookkeeping, cleanup, and QuickBooks management, by a named bookkeeper on the same file every month. What sets NYC apart is the tax layer: the 8.875% combined sales tax, the 4% Unincorporated Business Tax on unincorporated businesses, and the Commercial Rent Tax for Manhattan tenants south of 96th Street paying $250,000+ in rent. We build awareness of all three into your books, keep them CPA-ready, and coordinate with your CPA who files. Fixed-fee against a written scope ($400–$2,500+/mo monthly; cleanup $1,500–$15,000+). Delivered remotely on QuickBooks Online or hosted Desktop — your borough doesn’t change the service. Independent firm — not affiliated with Intuit Inc.; does not file NY/NYC taxes.
New York City bookkeeping, in five questions.
Who provides bookkeeping for NYC businesses?
TechBrot provides Certified QuickBooks ProAdvisor bookkeeping across all five NYC boroughs — Manhattan, Brooklyn, Queens, the Bronx, and Staten Island — with a named bookkeeper per file and fluency in NYC-specific taxes.
What NYC taxes affect my books?
The 8.875% combined sales tax, the 4% Unincorporated Business Tax (UBT) on sole proprietors/partnerships/LLCs, and the Commercial Rent Tax for Manhattan tenants below 96th Street paying $250,000+ annual rent.
What does it cost?
$400–$2,500+/mo for monthly bookkeeping; $1,500–$15,000+ for one-time cleanup. Fixed-fee against a written scope, never hourly. NYC businesses often run higher transaction volumes, which we scope transparently before any work begins.
Which boroughs do you serve?
All five — Manhattan, Brooklyn, Queens, the Bronx, and Staten Island — delivered remotely on QuickBooks, so your borough doesn’t change the service or cadence.
Do I owe the NYC UBT?
Maybe — it depends on size. The UBT is 4% on net income allocated to NYC, but it only applies once gross income tops $95,000, and a credit fully offsets the tax when the UBT liability is $3,400 or less (partial up to $5,400). So many smaller sole proprietors and partnerships owe little or nothing. We keep the books clear so the real figure — not a guess — is there for your CPA.
Why New York City books are different.
No U.S. city stacks taxes on a small business the way New York City does — and that, not the software, is what makes NYC bookkeeping its own discipline.
A Manhattan consulting partnership can face federal tax, New York State tax, NYC personal income tax, and the 4% Unincorporated Business Tax on the same dollar — a layering no other city imposes. A SoHo retailer collects 8.875% sales tax while watching whether their lease crosses the $250,000 Commercial Rent Tax threshold. A Brooklyn restaurant reconciles high-volume POS deposits against that same sales-tax rate. A Queens contractor juggles job costing across boroughs. The bookkeeping has to hold all of it.
That’s why generic, software-only bookkeeping struggles here. When your books don’t track the UBT base correctly, you find out via a notice months later. When sales tax isn’t reconciled, the quarterly return drifts. When a lease crosses a CRT threshold and no one’s watching, it’s a surprise liability. TechBrot keeps a named bookkeeper on your file who knows these are the things that matter in this city — and builds them into the monthly close, not the year-end scramble.
The result: books that reflect how a New York City business actually runs, reconciled every month, and handed to your CPA CPA-ready — so filing the UBT, the sales tax, and the income returns is fast and accurate.
New York City areas we serve.
New York City’s tax stack, at a glance.
Combined sales tax — the highest rate in New York State (4% state + 4.5% city + 0.375% MTA/MCTD), the same across all five boroughs. Tracked and reconciled in QuickBooks for an accurate quarterly return.
Unincorporated Business Tax on sole proprietors, partnerships & LLCs doing business in NYC — applies once gross income tops $95,000; a credit can fully offset it when UBT owed is $3,400 or less (partial up to $5,400). Filed on NYC-202/204 by your CPA.
Effective Commercial Rent Tax (6% on 65% of base rent) for Manhattan tenants south of 96th St paying $250K+ rent. Small-business credit may exempt under $5M income / $500K rent. Does not apply outside Manhattan.
Industry-specific bookkeeping for NYC businesses.
Each links to our dedicated New York industry page, with the city-specific wrinkles built in.
- Restaurants — POS deposits reconciled against the 8.875% rate, tipped-employee payroll, food vs. alcohol sales tax
- Real Estate — investors, brokerages, and property managers — multi-entity ledgers, trust accounting, CRT awareness
- Law Firms — IOLTA trust accounting in a separate QuickBooks ledger; partnership books structured for the UBT
- Healthcare — medical, dental, and specialty practices — payer reconciliation and multi-provider payroll
- Nonprofits — CHAR500-ready workpapers, functional expense allocation, and grant revenue recognition
- Construction — contractors and trades — job costing across boroughs, WIP schedules, retainage, prevailing-wage payroll
Complete bookkeeping, NYC-aware.
Monthly bookkeeping
Cleanup & catch-up
QuickBooks management
UBT & sales-tax-ready books
Automation handles the data entry. We handle the judgment.
In a city that taxes the same dollar four ways, the value isn’t in categorizing a transaction — it’s in knowing your UBT base is climbing, your lease is nearing the CRT threshold, or your margins are thinning. That judgment is what a named NYC bookkeeper brings, and what fractional-CFO advisory extends once the books are clean.
Reviewed by the TechBrot Certified ProAdvisor team.
Reviewed and maintained by the accounting team at TechBrot Inc., an independent Certified QuickBooks ProAdvisor firm serving New York City across all five boroughs. NYC tax figures — the 8.875% combined sales tax (4% state + 4.5% city + 0.375% MTA/MCTD); the 4% UBT after the $95,000 gross-income threshold, with a credit fully offsetting UBT of $3,400 or less; and the Commercial Rent Tax, which applies only to Manhattan tenants south of 96th Street paying $250,000+ in annual rent — reflect NYC Department of Finance and NY DTF rules current as of the date below and are reviewed periodically. TechBrot provides bookkeeping and coordinates with your CPA, who files.
Reviewer
TechBrot Certified ProAdvisor team · 40+ years combined operational accounting experience
Standards
Verified vs NYC Dept of Finance & NY DTF · No tax-filing or representation claims (out of scope) · Reviewed periodically · No fabricated data
Independence
Independent Certified QuickBooks ProAdvisor firm · Not affiliated with Intuit Inc.
New York City bookkeeping questions.
Do you have a bookkeeper for my New York City business?
What NYC-specific taxes affect my bookkeeping?
How much does a NYC bookkeeper cost?
Which boroughs do you serve?
Do I owe NYC Unincorporated Business Tax (UBT)?
Can you clean up a messy NYC QuickBooks file?
Do you work with NYC restaurants, agencies, and professional services?
How do we get started in NYC?
NYC businesses start here
Ready for a NYC bookkeeper who knows the city’s tax stack?
Book a free discovery call. We’ll review your QuickBooks file and your NYC situation, flag any UBT, sales-tax, or Commercial Rent Tax exposure, and send a written fixed-fee quote within 3 business days. No pitch. Independent firm — does not file NY/NYC taxes; coordinates with your CPA.