Fixed-fee bookkeeping and QuickBooks® pricing
Fixed-fee pricing. Written scope before any work.
Every TechBrot fee is fixed and written before work starts: monthly bookkeeping by tier, cleanup and catch-up by formula, projects by scope. The bands below are the rate card; your written scope sets the figure within 3 business days of your call.
Or send the details insteadWhat you can check before you sign
- Fixed fee, written first
- Your own QuickBooks file
- No hourly billing
Every TechBrot engagement is a fixed fee set in a written scope before work begins; nothing is billed by the hour. Monthly bookkeeping runs $500–$2,500+/mo, QuickBooks cleanup $1,200–$15,000+, catch-up $2,000–$20,000+ and QuickBooks setup $750–$5,000+. Your exact fee comes in writing within 3 business days of a free 30-minute call.
They took something that felt overwhelming to me as a first-year business owner and made it simple.
What stood out the most was TechBrot Inc’s attention to detail.
Every service, every range.
Canonical fixed-fee ranges, identical everywhere on the site. All engagements: fixed fee, written scope before work begins, no hourly billing.
| Service | Engagement type | Fee range | Cadence |
|---|---|---|---|
| Recurring, monthly | |||
| Monthly bookkeeping | Recurring fixed-fee close, in four tiers by volume | $500–$2,500+ /mo | Monthly |
| Payroll management | Multi-state recurring payroll | $150–$800+ /mo | Monthly |
| Sales tax compliance | Sales-tax records, reconciliation & filing handoff | $250–$1,500+ /mo | Monthly + setup |
| One-time projects | |||
| Cleanup bookkeeping | One-time structural fix, any software | $1,200–$15,000+ | One-time · 2–8 wks |
| QuickBooks cleanup | QuickBooks-specific structural fix, in three tiers | $1,200–$15,000+ | One-time · 1–4 wks; complex up to 8 |
| Catch-up bookkeeping | Historical bookkeeping, priced per month behind | $2,000–$20,000+ | One-time · 2–10 weeks |
| QuickBooks setup | New implementation | $750–$5,000+ | One-time · 2–4 wks |
| QuickBooks migration | Desktop → Online, platform switch | $2,500–$10,000+ | One-time · 3–8 wks |
| Emergency QuickBooks fix | File corruption & error resolution | $500–$2,500 | One-time · availability confirmed at triage |
| Focused QuickBooks diagnostic | Paid diagnostic for a file that cannot be scoped without working inside it; credited in full against the cleanup | From $450 | One-time · scope confirmed in writing |
| Advisory retainers, monthly | |||
| Outsourced controller | Close ownership & statement accuracy | $1,800–$5,000 /mo | Monthly, on top of monthly bookkeeping |
| Fractional CFO | Strategic finance | $3,500–$8,000+ /mo | Monthly retainer |
If your file needs our paid diagnostic first, its fee is credited in full against the cleanup. Either way, you get a fixed fee in writing before any work starts.
QuickBooks cleanup tiers: Focused $1,200 to under $3,000 · Standard $3,000 to under $7,500 · Complex $7,500–$15,000+. From $1,200 for one contained QuickBooks issue (the Focused tier); from $1,200 for a full single-year cleanup on any software. Catch-up is priced at 60–90% of the monthly fee for each month behind, from $2,000; the written scope fixes the number.
Rental-property bookkeeping: Rental portfolios are priced a home: $36–$42 with property-manager statements, $42–$49 self-managed, minimum $600 a month. A 40-home portfolio typically runs $1,450–$1,950 a month. Sales tax compliance can also carry a one-time nexus review, priced in the written scope.
A cleanup or catch-up is quoted in writing within 3 business days of the free file review. When a file cannot be scoped without working inside it, we propose the paid Focused QuickBooks diagnostic (from $450) first and say so before you commit. The diagnostic fee is credited in full against the cleanup. For what drives these figures — file condition, months behind, transaction volume, accounts and integrations — see what a QuickBooks ProAdvisor costs.
The rate card, in plain text.
TechBrot rate card (fixed fees, U.S. dollars). In effect from October 17, 2026.
We price monthly bookkeeping on your transactions a month (bank, card and payout lines across all accounts), not on your spending.
Monthly bookkeeping: 30 or fewer transactions, 1–2 accounts, no payroll: $500–$700 · 31–100: $700–$950 (4 accounts included) · 101–250: $950–$1,150 · 251–500: $1,150–$1,400 (6 accounts and payroll recording included) · 501–1,000: $1,500–$2,500 (10 accounts included) · more than 1,000: priced after a short call.
Add-ons a month: each account beyond the included number $50–$75 · payroll recorded (Core) $100–$150 · payroll run by us $150–$250 (1–5 people), $250–$400 (6–15 people), $400–$600 (16–30 people), $600–$800 (31–50 people) · each additional entity $350–$700 · inventory $250–$500 · class or location tracking $100–$250 · sales-tax filing $250–$350 (1 state), $350–$900 (2–5 states), $900–$1,500 (6–10 states) · law-firm trust (IOLTA) accounting $400–$700 per trust account · construction job costing $200–$350 (up to 10 active jobs), $350–$600 (11–30 active jobs).
Rental portfolios: $36–$42 a home with property-manager statements, $42–$49 self-managed, minimum $600 a month. A 40-home portfolio typically runs $1,450–$1,950 a month.
One-time work: cleanup = months × 25–35% of the monthly fee × 1.0 (reconciled), 1.25 (partly) or 1.6 (never reconciled), from $1,200 · catch-up = months behind × 60–90% of the monthly fee, from $2,000 · QuickBooks setup $750–$5,000+ · migration from Desktop $2,500–$10,000+ · focused diagnostic from $450, credited in full against the cleanup · sales-tax nexus review $500 for up to 3 states, plus $100 for each further state, never more than $3,000.
Advisory: outsourced controller $1,800–$5,000 a month on top of monthly bookkeeping; fractional CFO $3,500–$8,000+ a month. Books review session from $250 a session.
Ranges are estimates; the written scope sets the fee. We do not quote QuickBooks subscription prices; Intuit sets those.
Cleanup = months in the period × 25–35% of the monthly fee for the same volume and accounts × the file's condition (1.0 reconciled, 1.25 partly reconciled, 1.6 never reconciled), from $1,200. For example, 14 months × 30% of an $800 monthly fee × 1.6 (never reconciled) = $5,376. The fixed fee is confirmed in writing before work starts.
Four steps to a number in writing.
- STEP 1
Free discovery call
30 min · no obligation - STEP 2
Written scope
within 3 business days - STEP 3
Fixed fee, in writing
no hourly billing - STEP 4
Work begins
A senior bookkeeper
Every engagement fits one of three shapes.
However the work is priced, it takes one of three forms — so you know what you’re committing to before the discovery call.
Monthly retainer
Ongoing work billed as a fixed monthly fee. Same-shape deliverables every month. Month to month; either side can end it with 30 days' written notice.Fixed-fee project
Defined-scope work delivered in weeks, with a written fixed fee and set start and completion dates. Often transitions into a recurring engagement after.Senior retainer
Senior strategic engagements, led by a signed CFO-level specialist practice; we take on a limited number at a time. Scoped to the depth of involvement the business needs.Detailed pricing, by service.
The full price grain for each major engagement — the tiers, what drives the figure, and what’s included — on its own page.
Monthly bookkeeping pricing
The four tiers by monthly volume, what moves you between them, and what every tier includes — $500–$2,500+/mo.See the detailWhat cleanup costs
Why cleanup is forensic work and what drives the figure — QuickBooks cleanup $1,200–$15,000+, bookkeeping cleanup $1,200–$15,000+, catch-up $2,000–$20,000+.See the detailPayroll pricing
What moves the monthly fee, and why the software subscription is billed separately — $150–$800+/mo.See the detailFractional CFO pricing
A senior retainer — priced on judgment and depth, not transaction volume — $3,500–$8,000+/mo.See the detailOutsourced controller pricing
Priced on responsibility for the numbers — owning the close, the statements and the controls — $1,800–$5,000/mo, on top of monthly bookkeeping.See the detailQuickBooks setup pricing
What drives a one-time implementation fee across QBO, Desktop, and Enterprise — $750–$5,000+.See the detailWhy we don’t bill by the hour.
Hourly billing has a structural problem: it penalizes you for the provider’s inefficiency. The slower they work, the more you pay. The invoice is unpredictable, and you can’t budget around it. Worse, it makes you hesitate to call your own accountant — because every question starts a meter.
TechBrot prices every engagement as a fixed fee against a written scope. You know the total cost before any work begins. Questions between closes are included in your monthly fee. If the work genuinely expands beyond the agreed scope, the fee is re-quoted and re-approved in writing before anything proceeds. You are never surprised by an invoice.
This only works because the work is delivered by a QuickBooks ProAdvisor efficient enough to price confidently. The fixed fee is a statement of competence: we know how long good work takes, so we can quote it.
Every fixed fee includes these.
Five things every fixed fee includes, whatever the service or the number.
Free discovery call
A 30-minute call before anything is quoted. Free, no obligation, no sales push.Written fixed-fee scope
Within 3 business days of the call. The scope is the agreement — no hourly billing, no creep.Your TechBrot team, and a review before delivery
Every close is reviewed by a Certified QuickBooks ProAdvisor before it reaches you.Direct file access
We work inside your own QuickBooks file. Your data, your audit trail, never a parallel system.CPA-ready handoff
Your year-end package for your CPA is priced in your written scope.Checked against TechBrot’s current fee schedule; when a fee changes, this page and the service pages change together.
Where to go next.
You contract with and pay TechBrot, Inc., a Delaware corporation, by ACH or wire. TechBrot invoices every engagement.
Service Catalog
All engagement types with scope, the decision framework, and engagement standards.Explore ServicesWhich service do I need?
Match what is happening in your books to the right engagement before you call.Find your situationWhy trust TechBrot
The four verifiable trust pillars behind the pricing — credentials, accountability, security, independence.The Four Trust PillarsGet a quote
Talk to a TechBrot client advisor and get a written fixed-fee scope within 3 business days.Speak with an advisorBookkeeping rates in 2026
What bookkeeping costs by model — hourly, monthly, subscription — and what drives the fee up or down.Read the guideBookkeeping cost calculator
An estimate of the monthly fee from your transaction volume, accounts, and payroll — the same inputs a written scope uses.Open the calculator
Pricing by state.
The same engagement, written for the state’s own rules — sales-tax, payroll and registration wrinkles included. Delivered remotely in your own QuickBooks file; every state is served from the state directory.
By industry: SaaS · Agency · Retail · not sure where your file stands? Start with the free QuickBooks file review · moving off Desktop? QuickBooks Desktop to Online migration.
Questions about cost.
Why doesn’t TechBrot bill hourly?
Hourly billing penalizes clients for a provider’s inefficiency and creates unpredictable invoices. TechBrot prices every engagement as a fixed fee against a written scope, so total cost is known before work starts. If the work genuinely expands beyond the agreed scope, the fee is re-quoted and re-approved in writing — never a surprise invoice.
What determines where my engagement falls in the price range?
For recurring bookkeeping: monthly transaction volume, number of bank and credit accounts, payroll complexity, and number of entities. For cleanup and catch-up: how many months or years are involved and the severity of the issues. For QuickBooks projects: file complexity, integrations, and platform. The free discovery call surfaces these factors and the written scope reflects them.
Do your prices change by state?
No. The same fixed-fee bands apply in every state; a state sales-tax or payroll registration changes the scope, not the rate.
Is the discovery call free?
Yes. The 30-minute discovery call is free and no-obligation. TechBrot reviews your situation, recommends the right engagement, and delivers a written fixed-fee scope within 3 business days. If TechBrot isn’t the right fit, we say so, with a referral where appropriate.
Are there long-term contracts?
Month to month; either side can end it with 30 days' written notice. Recurring bookkeeping, payroll, and sales tax engagements run month to month against the written scope and can be ended on the agreement’s terms. One-time projects have defined start and completion dates.
Does the price include tax filing?
No. TechBrot delivers bookkeeping and CPA-ready books; tax filing and IRS representation are handled by your CPA or EA and are not part of TechBrot’s scope. Your year-end package for your CPA is priced in your written scope.
Who exactly do I contract with, and how do I pay?
You contract with TechBrot, Inc., a Delaware corporation, under one written scope. You always pay TechBrot, Inc. directly, by ACH or wire. TechBrot invoices every engagement. No one on our team will ask you to pay through a personal link, a gift card or cryptocurrency. TechBrot is an independent firm and is not affiliated with Intuit.
Get your exact fixed fee.
Tell us where the books stand. We’ll tell you which engagement fits, if any.
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